Power Point Pizzazz Creating Powerful Power Point Presentations

Power. Point Pizzazz! Creating Powerful Power. Point Presentations Presented by Greg Creech Microsoft Certified Applications Specialist – Instructor and Comp. TIA Certified Technical Trainer +

Learning Objectives and Take aways ü Effectively use animations and transitions for audience engagement, ü Industry standards for presentation software slides and decks, ü Enhance presentations with music, sound, and videos. 404 -403 -5391 gregcreech. com/gregcreech. biz 2

Industry Standards and Guidelines ü Primary Bullet Level (1 st Level), Ø Secondary Bullet Level (2 nd Level), Ø Another Secondary Bullet Level, ü No more than six lines per slide, ü No more than six words per line, ü Minimum font size – 28, ü No more than three fonts per presentation, ü Use progressive disclosure on your text/bullets slides. 404 -403 -5391 gregcreech. com/gregcreech. biz 3

Animations and Transitions 404 -403 -5391 gregcreech. com/gregcreech. biz 4

Animation Notes ü You may use animation for entrances, emphasis, and exits, ü You may animate any object in Power. Point, ü Effective animation is a terrific way to engage your audience, ü Helps you present effortlessly and keeps you on track, ü Know your audience and the best animation (you may want to avoid spinning animation), ü You may activate animation on clicks or automatically. 404 -403 -5391 gregcreech. com/gregcreech. biz 5

Animation Tab ü Add appropriate animation to bullet list, titles, graphics, and much more in Power. Point, ü Use the animation tab to choose your animation from the gallery, ü Set your animation to activate on click, with previous, or after previous, ü Duration is the length of the animation which you may increase or decrease the time, ü Delay is the time in between your animations which you may increase or decrease the time. 404 -403 -5391 gregcreech. com/gregcreech. biz 6

Animation Pane ü Use the Animation Pane to Ø Change the order of your animation, Ø Right click on an item in your pane or click the drop down arrow for a list of options, Ø Remove the animation, Ø Add functionality to your animation, such as dimming bullet items through Effect Options. 404 -403 -5391 gregcreech. com/gregcreech. biz 7

Animation – Effect Options ü After selecting an animation use the Effect Options button and menu to change the animation’s direction and other elements, ü Animations have different effects, ü The Animation Pane’s Effect Options offers more items, such as: Ø Dimming your bullets after they loose focus, Ø Separating your bullet levels, Ø Fine tuning your effects. 404 -403 -5391 gregcreech. com/gregcreech. biz 8

Animation Painter ü Similar to Format Painter, ü Copies animation from object to another object, ü Select the object that you wish to copy and click the Animation Painter, ü Next, click the object that you wish to use the animation, ü Double click the Animation Painter to paste multiple objects, ü Press ESC key or click the Animation Painter button again to stop pasting. 404 -403 -5391 gregcreech. com/gregcreech. biz 9

Animation Tips ü Be consistent in your animation, ü Power. Point numbers your animated items when objects enter on click and a zero if the object comes in automatically, ü Use spinning animation sparingly, ü Some animations are only designed for text, ü Know the flow and order of your animated objects, ü Animate the title slide without clicks and using the With previous and After previous items; this allows you to concentrate on the audience and lets Power. Point do all the work. 404 -403 -5391 gregcreech. com/gregcreech. biz 10

Transitions Tab ü Animation is movement within a slide, ü Transition is movement between slides, ü Similar to animation you choose a transition and use Effect Options, ü You may change the speed of your transition using the Duration box, ü You may use the same transition for your presentation (using the Apply To All button)or use different transitions for each slide, ü Like animation, you may activate your transition on a mouse click or automatically move through the slide(s) using the After box. 404 -403 -5391 gregcreech. com/gregcreech. biz 11

Design, Themes, and the Masters 404 -403 -5391 gregcreech. com/gregcreech. biz 12

Power. Point: Slide Master and Themes ü You may customize and create Themes in the Slide Master or Design Tab, ü Themes work across all Microsoft Office Applications and share themes, ü The Design tab has Themes that allows you to change your Color/Fonts and Backgrounds plus saving a theme, ü You should use Slide Master and Themes, Colors, Fonts to create a custom template and design for your slides and layout, ü Save your theme to reuse on new and existing presentations. 404 -403 -5391 gregcreech. com/gregcreech. biz 13

Design ü Highly customize Power. Point presentations through Design Tab and the Slide master, ü Use Power. Point and Microsoft Office for branding your organization, ü Include your logos, color palette, fonts, and other style sheet specifications on all of you presentations and documents, ü Create your own Color and Font schemes and save as a Theme to work across all Office applications. 404 -403 -5391 gregcreech. com/gregcreech. biz 14

Masters ü Power. Point’s Slide, Handout, and Notes master views allow you to: Ø Make changes to all slides based on layouts, Ø Customize font and color schemes, Ø Create backgrounds using pictures, textures, and many other options, Ø Incorporate your logo on all slides and handout/notes pages, Ø Add animation that affects all titles and bullets in the presentation. 404 -403 -5391 gregcreech. com/gregcreech. biz 15

Font and Color Schemes ü Using Slide Master or the Design Tab you may create your own Color and Font schemes to use in your presentation, ü Ensures consistency, ü Great for branding your organization, ü Highly customize your colors to match your RGB numbers, ü Save as a Theme allows the design to work in other Office applications. 404 -403 -5391 gregcreech. com/gregcreech. biz 16

Themes ü Themes work across the Office applications, ü Built in Themes, ü You may save your custom font and color schemes as Themes to use in other applications, ü Themes are in your Design or Page Layout Tabs, Ø From the menu choose Save Current Theme. 404 -403 -5391 gregcreech. com/gregcreech. biz 17

Photos, Charts, Smart. Art, and Objects in Power. Point 404 -403 -5391 gregcreech. com/gregcreech. biz 18

Title, Text, and Photo ü Use art work to tie into message, ü Keep it simple, ü Introduce photos and graphics with animation, ü Use the Picture Tools Format tab to enhance your photo with borders, glows, reflections, change your color, and many other items. ü Art you having fun, yet? 404 -403 -5391 gregcreech. com/gregcreech. biz 19

Photo and Object Task Panes ü Office 2013/2016 moves away from dialogue boxes for customizing objects to task panes, ü Most photos, charts, text boxes, slides, and so on have format options that appear as task panes, ü Some of the options appear in the Ribbon and tabs but not all as they do in the Task Panes, ü The task pane type appear based on your selected object. 404 -403 -5391 gregcreech. com/gregcreech. biz 20

Charts in Power. Point ü You may add charts to Power. Point using the Insert Tab or the Content pane for some of the layouts, ü Power. Point works with Excel to enter and edit your chart’s data, ü You may edit the data, enhance your chart and change many elements using Chart Tools Tabs Design and Format (2010 has a Layout Tab, too), ü For some of the chart items, such as gridlines, Power. Point 2013 and 2016 uses flyout menus and task panes. 404 -403 -5391 gregcreech. com/gregcreech. biz 21

Our Sales Results $100 $90 $80 $70 $60 $50 $40 $30 $20 $10 $0 Our Regional Results - $’s in Billions East West North South 1 st Qtr 404 -403 -5391 2 nd Qtr 3 rd Qtr gregcreech. com/gregcreech. biz 4 th Qtr 22

Smart. Art in Power. Point ü You may add Smart. Art for diagrams to Power. Point using the Insert Tab or the Content pane for some of the layouts, ü Smart. Art has many types of diagrams, charts, and graphics, such as Pyramid, Cycle, Hierarchy, ü You may use the Text Pane or type directly into the Smart. Art objects to enter text, ü Use Smart. Art’s Design and Format tabs to change your layout, colors, and other items to enhance your diagram. 404 -403 -5391 gregcreech. com/gregcreech. biz 23

My Sales Cycle Meet and Greet The Client Repeat if necessary Data Gather Celebrate! Make Proposal Close the Sale or Choke the Client! 404 -403 -5391 Schmooze & Booze The Client gregcreech. com/gregcreech. biz 24

Inserting/Embedding Objects ü You may insert objects and files from other applications in Power. Point through Linking or Embedding, Ø Linking a file to Power. Point updates the Power. Point presentation for you when the linked file changes. Ø Embedding a file places a copy of the file in Power. Point and while you may edit the object in Power. Point, when the original file changes Power. Point does not reflect the change. ü Ensure you can access the linked file. ü If you present your presentation on a device that does not have the linked file, Power. Point displays a photo of your file. 404 -403 -5391 gregcreech. com/gregcreech. biz 25

Hyperlinking and Actions ü Hyperlinks are quick and effective ways of opening files, websites, and performing actions, ü Most objects allow you to add them as a hyperlink, such as photos and text, ü You may right click on selected text or object and from the shortcut menu choose hyperlink, ü Hyperlinking to files opens the file in the native application, so you are not limited to Power. Point’s viewing dimensions, ü Especially effective for large Excel worksheets. 404 -403 -5391 gregcreech. com/gregcreech. biz 26

Multimedia: Sounds and Videos 404 -403 -5391 gregcreech. com/gregcreech. biz 27

Multimedia ü Power. Point supports many file formats for multimedia, including videos and sound files, ü You play videos from your device or from other websites, such as You. Tube, ü Sound files may be music, voice overs, sound effects, and other types, ü Power. Point supports many formats and plays your sound and video within the application. 404 -403 -5391 gregcreech. com/gregcreech. biz 28

Our Newest Associate Video Example 404 -403 -5391 gregcreech. com/gregcreech. biz 29

Sounds and Music ü You may use sound files for music, voice overs, and sound effects, ü Sound files may play automatically or on mouse clicks or taps, ü You may play sound files on one file or across multiple slides or the entire presentation, ü Inserting and playing back are similar to videos. 404 -403 -5391 gregcreech. com/gregcreech. biz 30

Learning Objectives and Take aways ü Effectively use animations and transitions for audience engagement, ü Industry standards for presentation software slides and decks, ü Enhance presentations with music, sound, and videos. 404 -403 -5391 gregcreech. com/gregcreech. biz 31

Headers and Footers ü Headers and Footers should be the last thing you do for your presentation, ü Reusing slides from other presentations brings in the headers/footers from the presentation creating a mess, ü After completing your presentation, clear all of your headers and footers and then create your own to apply to all slides and handout/notes, ü Use slide, notes, and handout masters to change the header and footer format, but not to enter the text for the header/footer. 404 -403 -5391 gregcreech. com/gregcreech. biz 32

Thank you! ü Thank you –everyone! You are the best, ü OK – One Unabashed, shameless, self-promotion slide! ü I appreciate you and the work you do, ü gregcreech. biz or gregcreech. com ü 404 -403 -5391 ü Thanks for our time! 404 -403 -5391 gregcreech. com/gregcreech. biz 33