Effective Power Point Presentations 2 Power Point Basics

Effective Power. Point Presentations 2

Power. Point Basics • What can you create: • On-screen presentations • Web pages/presentations • Speaker notes • • Audience handouts 35 mm slides Color and B&W overheads Paper printouts • Term: each page in a presentation is a “slide” • Possible to have many slides in one file 3

To Use or Not to Use Power. Point 4

Power. Point Is Useful • • Powerful features Spike up dry subject matter Appeal to different learning styles Multimedia file friendly Web access to absentees Paperless; reuse with modification Move slide order, outline 5

Power. Point Is Not That Useful • Some subject areas • Pedagogy issues – Demo, hands-on, small group work • Technology issues • Time crunch * • Need to make last minute changes/additions • If features not relevant to needs 6

Additional Uses Power. Point provides a framework: • For organizing lecture materials • For organizing images and sounds • For building lecture outlines • For creating custom lectures for different groups based on one lecture • Lecture related notes / handouts • Ability to link URLs, Office applications, from within 7

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Design 9

Text Layout • • Legible, large fonts No underlining Bold, color, italics 6 lines, 6 words Key points Recommended fonts Serif vs. Sans Serif 10

Color • • • Choose colors wisely Stick to a theme Darker backgrounds Lighter text and graphics Know your lighting conditions 11

Color Don’ts: Examples Green on Red on Green Brown on Green on Brown Blue on Black on Blue on Purple on Blue or Blue-green Multicolors Animation, esp. pointless 12

Graphics • Images should be: – – Meaningful Clear and professional Limited in number Subdued if background • Animation – For emphasis 13

More Graphics • Beware of file sizes [compressed (. jpg, . gif) vs. uncompressed image files (. bmp)] – Ensure transportability • Photos – Bitmap in background or foreground – Resolution affects file size, transition speed • Lower resolution = smaller file size The Holsinger Studio Collection, X 8276 B, Special Collections Department, University of Virginia Library (http: //www. lib. virginia. edu/speccol/holsinger/) 14

Graphics Resources • Image Repositories at UVa – Digital Media Center http: //www. lib. virginia. edu/dmc/ – Electronic Text Center http: //etext. lib. virginia. edu/ – Holsinger Studio Collection http: //www. lib. virginia. edu/speccol/holsinger/ – ITC Photo Repository http: //www. itc. virginia. edu/pubs/uva-images/ 15

Templates • Slide templates should be: – – – Relevant to subject matter Darker in color Clear and professional Sparing with animation Office 2000 defaults provide many choices • Web searches provide alternatives • Choices will grow as product ages 16

Presentation: 4 P’s 4. Presentation 3. Practice 2. Preparation 1. Planning 17

Planning: What, How, Who, Where • Consider your message • Pick the best tools • Know your audience • Know your environment 18

Preparation • Use slides as emphasis for key points – Don’t read off the screen – Use outlines, flowcharts, graphs, and cue slides to emphasize main points – Use slides as prompts, outlines, or conversation points, not cue cards • Use handouts to reinforce your presentation – Make sure the sequence of printed slides and supplemental materials matches the sequence of your presentation – Introduce information in handouts that has not been covered during presentation • People won’t look at appendices, etc. unless you point them out • Hand out additional materials at the end of your presentation, otherwise people will read them while you are speaking 19

Preparation • Effective slides – Emphasis, prompts, or outlines – Well edited • Effective handouts – Reinforce points – Match sequence – Supplemental materials East West Nort h South 20

Practice • Know your content! • Test everything – Timing and narration – Equipment – Room, lighting • Backups – On hard drive – Non-electronic – Murphy’s law 21

Presenting • • Acknowledge distractions/mistakes Major changes? Follow up questions Keep on track Prioritize content Evaluate for next time Speaker space / physical location 23

Design Presentation Present Practice Prepare Plan 25