PIPII ESH John Anderson Jr PIPII ESH Manager

PIP-II ES&H John Anderson Jr. , PIP-II ES&H Manager DOE CD-2/3 a Independent Project Review SC 5 – ES&H January 28 -30, 2020 A Partnership of: US/DOE India/DAE Italy/INFN UK/UKRI-STFC France/CEA, CNRS/IN 2 P 3 Poland/WUST

About Me • 35+ years experience in Environmental, Safety and Health • Management – Associate Head in the Office of the Chef Safety Officer • Managed operational safety of the accelerator complex – Accelerator Division ES&H Department Head • Managed all ES&H aspects within the Accelerator Division • Project – Radiological Safety Interlock Systems Manager • Main Injector, Nu. MI, SBN, LBNF • Review – ES&H Advisory Committees • ESS, FRIB and TRIUMF – Accelerator Readiness Review Committees • ESS, FRIB, Fermilab, Jefferson Lab, Argonne 2 Jan 29, 2020 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

Outline • • Scope Organization CD-2/3 a deliverables ES&H integrated with design PIP-II Injector Test Facility Radiation Safety Construction Safety ES&H Risk Management • Previous Review and Recommendations • Summary 3 Jan 29, 2020 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

Scope and ES&H Integration Charge #4 • Scope – Provide Project ES&H Oversight and Support – Develop and support execution of ES&H plans – Enforce ES&H policies • PIP-II ES&H Integration – ES&H is a line management responsibility – ES&H Manager participation in all levels of project management and planning • • • 4 ES&H Focused Integrated Project Team Meetings Weekly L 2 Project Meetings (G 9) Weekly meetings with Chief Safety Officer and Senior ES&H Staff As needed ES&H meetings with L 2 and L 3 Managers Construction site and installation area safety walkthroughs Jan 29, 2020 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

Charge #4 PIP-II Organization INTERNATIONAL COORDINATION Technical Coordinators ADVISORY COMMITTEES PIP-II Machine Advisory Committee H. Weise PIP-II Project Management Group D. Glenzinski DAE-BARC DAE-RRCAT UK-UKRI ITALY-INFN FRANCE-CEA FRANCE-CNRS/IN 2 P 3 POLAND-WUST PIP-II Project PIP-II Strategic Project Advisory Committee J. Yeck L. Merminga FNAL SUPPORT ACCELERATOR DIV APS-TD CFO OFFICE WDRS CSO OFFICE COO OFFICE CPO OFFICE M. Lindgren S. Belomestnykh V. Peoples K. Van Vreede A. Kenney K. Gregory D. Glenzinski TECHNICAL INTEGRATION PROJECT DIRECTOR US TECHNICAL COORDINATOR S. Krishnagopal P. Shrivastava P. Mc. Intosh C. Pagani O. Napoly D. Longuevergne M. Chorowski PROJECT OFFICE PROJECT MANAGER TECHNICAL DIRECTOR PROJECT SCIENTIST IN-KIND CONTRIBUTIONS MANAGER SPECIAL ADVISOR ENVIRONMENTAL, SAFETY & HEALTH M. Kaducak A. Klebaner E. Pozdeyev L. Lari S. Holmes J. Anderson Jr. Project Manager - M. Kaducak PROJECT CONTROLS MANAGER D. Leeb Project Controls Specialists M. Bossert A. Tomori C. Dolan Technical Director - A. Klebaner PROJECT ENGINEER DEPUTY PROJ ENGINEER J. Randall OPSS CONSULTANT D. Hoffer L. Kokoska FINANCIAL MANAGER C. Jacobsen J. Steimel PROCUREMENT MANAGER F. Minton Procurement Administrator IN-KIND TECHNICAL INTEGRATION A. Rowe C. Rossman INTEGRATION COORDINATOR A. Martinez RISK MANAGER SRF COORDINATOR J. Holzbauer LOGISTICS MANAGER TBD J. Adetunji DOCUMENT SYSTEM MANAGER T. Langford T. Di. Grazia EXECUTIVE ADMINISTRATION T. Langford QUALITY ASSURANCE MGR Quality Engineer Administrative Support WBS 121. 01 PROJECT MANAGEMENT M. Kaducak System Manager 5 Jan 29, 2020 WBS 121. 02 SRF & CRYO SYSTEMS G. Wu System Manager C. Boffo, Deputy Mgr. WBS 121. 03 ACCELERATOR SYSTEMS E. Harms System Manager WBS 121. 04 LINAC INSTALLATION & COMMISSIONING F. G. Garcia System Manager WBS 121. 05 ACCELERATOR COMPLEX UPGRADES I. Kourbanis System Manager John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H L. Taylor K. Hannapel WBS 121. 06 CONVENTIONAL FACILITIES S. Dixon System Manager

Charge #4 Fermilab ES&H Organization Mike White Tritium Management Chris Greer, Program Manager (Thomas Hamernik) (Keith Gollwitzer) (Jonathan Hunt) (Tom Kobilarcik) (Eric Korzeniowski) (Kamran Vaziri) Office of the Chief Safety Officer Amber Kenney, Chief Safety Officer Mike Bonkalski, Deputy Chief Safety Officer Mechanical Engineering Project Support (Mike Bonkalski, GL) LBNF/DUNE – (Mike Andrews) LBNF/Far Site – (Jeff Shearer) DUNE – (Duane Newhart) PIP II – (John Anderson, Jr. ) CMS HL-LHC – (T. J. Sarlina) LCLS II – (Rob Bushek) HL-LHC-AUP – (Amy Pavnica) Mu 2 E – (Ray Lewis) IERC – (Dave Mertz) Eric Mc. Hugh, Associate Head Matt Quinn, Associate Head, SRSO (Laura Ortega), FFM Kathy Vuletich, Risk Officer (Jon Ylinen), DSO Occupational Medicine Kelly Dombrowski, Program Manager Concentra Dr. Patrick Gannon Caroline Hetfield Mary Kroger Administrative Support Suzanne Weber, Head Kristy Gibson Cindy Rogers Open Position SURF & Construction Oversight D/S/P Direct Support Environmental Protection (Mike Bonkalski), Head (Eric Mc. Hugh), Head Bridget Iverson, Head Emergency Management/ Fire Protection Jim Niehoff, Head Radiation Physics Operations Radiation Physics Science Radiation Physics Engineering Maddie Wolter, Head Wayne Schmitt, Head Adam Olson, Head ES&H well integrated into and supporting the PIP-II Project 6 Jan 29, 2020 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

CD-2/3 a ES&H Documents (Complete) Charge #7 • National Environmental Policy Act (NEPA) – – PIP-II Environmental Strategy [1] PIP-II Environmental Assessment [2] Received FONSI Determination January 2019 [2] Received IEPA [3] General NPDES [4] Permit March 2019 [2] • PIP-II Integrated ES&H Management Plan [5] – Incorporates Partner ES&H Expectations – Codes and Standards • Code Equivalencies • Electrical Standards [1] See PIP-II-doc-1329 [2] See PIP-II-doc-1151 [3] IEPA (Illinois Environmental Protection Agency) [4] NPDES (National Polluant Discharge Elimination System) [5] See PIP-II-doc-141 7 Jan 29, 2020 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

Charge #7 CD-2/3 a ES&H Documents (Complete) • Preliminary Security Vulnerability Assessment Report [1] – Updated since CD 1 • Preliminary Hazard Analysis Report [2] • Hazard Analysis Report [3] – Describes identified hazards and mitigations • PIP-II Construction Project Safety & Health Plan [4] • PIP-II Facilities Fire Protection and Life Safety Analysis [5] – Independent assessment performed by Jensen Hughes • Draft PIP-II Accelerator Readiness Review Plan [6] Project ES&H Documentation Supports CD 2/3 a [1] See PIP-II-doc-143 [3] See PIP-II-doc-2836 [5] See PIP-II-doc-120 8 Jan 29, 2020 [2] See PIP-II-doc-140 [4] See PIP-II-doc-2507 [6] See PIP-II-doc-4011 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

ES&H Integrated with Design Charge #8 • Implemented Prevention through Design (Pt. D) Initiative – Pt. D, (formerly Safety by Design), is the concept of applying methods to minimize occupational hazards early in the design process – Creates a systematic approach to identifying equipment and workspace life cycle hazards from Design through Disposal – Follows Fermilab Quality Assurance Manual Chapter 12030 risk assessment process – Intended to shift approach for on-the-job safety to the design where implementation is easiest and costs are the lowest – Captures lessons learned from prior projects and work experiences to eliminate or minimize hazards that can be designed out 9 Jan 29, 2020 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

ES&H Integrated with Design Charge #8 • Pt. D is fully integrated into the design process • Project Management documents incorporate Pt. D – PIP-II Systems Engineering Management Plan [1] – PIP-II Review Plan [2] – PIP-II Pt. D implementation document and spreadsheet managed in Teamcenter® (ED 0008508) [3] – PIP-II ES&H Supplemental Review Guidance Document [4] • Provides high level ES&H review guidance and expectations to both designers and reviewers • L 2 & L 3 Managers are using the process • Pt. D is a required element of each design review phase • Pt. D being incorporated into the Fermilab Engineering Manual [1] See PIP-II-doc-2480 [3] See PIP-II-doc-2237 10 Jan 29, 2020 [2] See PIP-II-doc-2483 [4] See PIP-II-doc-3118 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

ES&H Integrated with Design Charge #8 • Pt. D examples: – Design features to minimize radiological exposure • Use of marble around beam absorbers and collimators • Quick disconnect fittings in high radiation areas • Installation ergonomics – Equipment serviceable from isles – Building civil design takes maintenance activities into account • Ability to rig and transport equipment – Guidelines for equipment Lock Out / Tag Out • Windowed and Kirk keyed electrical disconnect switches • Line and Load voltage monitoring LEDs – Cable management and documentation • Changes to the cable database to support PIP-II cable installation 11 Jan 29, 2020 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

ES&H Integrated with Design Charge #8 Prevention through Design Model adapted from “Safety Through Design”, Wayne Christensen, NSC Press, 1999 [4] New initiative to assist with designing out hazards 12 Jan 29, 2020 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

ES&H Integrated with Design Charge #8 • Major project activities at International Partner sites – Follow local ES&H policies for work at partner institutions – Follow Fermilab ES&H policies when working at Fermilab • Items built internationally need to meet Fermilab standards – Functional Requirement Specifications (FRS) and Technical Requirement Specifications (TRS) • Identifies applicable codes, standards, Fermilab ES&H Manual (FESHM) and Fermilab Radiological Control Manual (FRCM) requirements – Fermilab has an established equivalency process to accept components made to international standards • FESHM 2110, Ensuring Equivalent Safety Performance When Using International Codes and Standards – Process assures an equivalent or greater level of safety to US codes and standards 13 Jan 29, 2020 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

Charge #8 ES&H Integrated with Design • Equivalency studies performed and accepted Study Component Type National Consensus Code International Code 1 Pressure Vessels ASME BPVC VIII EN 13445 2 Process Piping ASME B 31. 3 EN 13480 3 Pressure Relief Devices ASME BPVC VIII EN 4126 4 Structures IBC/ASCE 7, AISC 360, ADM 1 Eurocode: EN 1990, EN 1991, EN 1993, EN 1998 5 Electrical Equipment for Measurement, Control and Laboratory use UL 61010 IEC 61010 – As necessary, equivalency process will be followed to establish equivalency to other international codes and standards 14 Jan 29, 2020 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

ES&H Integrated with Design Charge #8 • Dressed SRF Cavity Pressure Safety – Pressure vessels such as SRF cavities fall within the scope of the ASME Boiler and Pressure Vessel Code – Niobium use for SRF cavities falls outside the scope of the ASME Codes and requires additional provisions to ensure safe design and operation – Fermilab established an SRF Review Panel and developed FESHM Chapter 5031. 6, Dressed Niobium SRF Cavity Pressure Safety • Chapter defines the policy for the design, fabrication, testing and quality control of Dressed SRF Cavities • PIP-II SRF cavities are designed to FESHM Chapter 5031. 6 15 Jan 29, 2020 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

ES&H Integrated with Design Charge #8 SC 5/6/7 -Rowe • L 2 and L 3 managers responsible for verifying codes and standards have been met as part of their oversight activities – Design technical reviews – Site visits – Acceptance testing • Utilize ES&H subject matter experts as necessary – Fermilab Electrical Authority Having Jurisdiction visited ECIL to inspect the first production 7 k. W, 325 MHz solid state amplifier • Verified electrical safety requirements have been met before ECIL begins production of the remaining amplifiers 16 Jan 29, 2020 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

PIP-II Injector Test Facility (PIP 2 IT) Charge #8 • Prototype injector test accelerator at the Cryo Module Test Facility (CMTF) – Two safety aspects • Installation activities • Commissioning and Operations • Installation – Activities follow FESHM Chapter 2060, Work Planning and Hazard Analysis • Higher risk activities require written work plans and hazard analysis – – 17 Daily work coordination meetings Solicit ES&H input into work activities and work areas Periodic ES&H walkthroughs To-date, no injuries or near misses Jan 29, 2020 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

PIP-II Injector Test Facility (PIP 2 IT) Charge #8 • Commissioning and Operations • Determined the accelerator fits within an exemption in the Accelerator Safety Order DOE O 420. 2 C – Single room accelerator with no extractable beam • Managed under 10 CFR 835 and the Fermilab Radiological Control Manual (FRCM) – Accelerator is not included in the Fermilab SAD or ASE – Facility is listed in the laboratory Radiation Generating Device Inventory 18 Jan 29, 2020 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

PIP-II Injector Test Facility (PIP 2 IT) Charge #8 • Radiological Shielding Assessment (SA) for 25 Me. V operations is complete – SA was reviewed by the Fermilab Shielding Assessment Review Panel • Panel of scientists, engineering physicists and radiation safety staff – SA has been approved by the Senior Radiation Safety Officer • PIP 2 IT Hazard Analysis Document [1] – Defines commissioning plan for 25 Me. V beam operations – Addresses hazards and their mitigations for activities associated with commissioning and operations [1] See PIP-II-doc-2842 19 Jan 29, 2020 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

PIP-II Injector Test Facility (PIP 2 IT) Charge #8 • Subsystem Commissioning – Follows the Fermilab Operational Readiness Clearance (ORC) Process – FESHM Chapter 2005 • Subject Matter Experts walkdown and review each system before granting authorization for operation (i. e. cryo, RF, etc. ) • List of ORCs for commissioning activities identified • Beam Operations – Conduct an internal limited scope Accelerator Readiness Review (ARR) before commencing beam operations • Focus on operational readiness aspects • ORC process addresses hardware readiness 20 Jan 29, 2020 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

Radiation Safety Charge #8 • Reviewed proposed Cryo Penetration from the Cryogenic Building to the Linac Enclosure – Analysis required before going out for bids on the Cryogenic Building • Need to ensure shielding is adequate before construction of the penetration into the Cryogenic Building – Resulting Analysis • Penetration design is fine for normal operations • Accident beam loss conditions would exceed FRCM Requirements – Plan to incorporate hand stacked shielding around the cryo pipe and incorporate an interlocked radiation monitor into the Radiation Safety Interlock System (RSIS) • MARS Monte Carlo simulations in progress for the PIP-II enclosure and beam transport line – Preliminary SA required before bidding PIP-II enclosure 21 Jan 29, 2020 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

Charge #8 Construction Safety SC 4 -Wielgos • PIP-II Construction Safety and Health Plan completed • ES&H Section Construction Safety Group visits the PIP-II construction site 3 -4 times per week – Approximately biweekly visits from a DOE construction safety specialists • Observations recorded into Predictive Solutions software for trending – Weekly Observations report emailed to PIP-II ES&H Manager Observations Items Deficient Conditions % Safe 31 856 6 97. 0% Severity Low Medium High Critical 1 5 0 0 – Deficiencies addressed with the PIP-II Construction Coordinator and Contractor’s Superintendent for resolution • Initial site clearing construction work completed injury free 22 Jan 29, 2020 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

Charge #8 Risk Management • Risk Management Process follows Fermilab Risk Management Procedure for Projects [1] • ES&H Risk in the PIP-II Risk Register [2] – Likely Impact • Work stoppage until investigations and corrective actions complete Risk Type RI-ID Title Threat RT-121 -01 -019 Prj. M: Major ES&H incident on Fermilab site [1] See PIP-II-doc-65 [2] See PIP-II-doc-1233 23 Jan 29, 2020 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

Risk Management Charge #8 – Initiators would include: • • Civil Construction Manufacturing Installation Commissioning – Initiators are common activities at the laboratory – Risk mitigations include: • • • Fermilab has an established ES&H Management Systems in place Design to codes and standards Adequate project ES&H support and oversight Activities follow the Fermilab ES&H Manual Daily toolbox and work planning meetings, weekly contractor meetings, job site walkthroughs • Job hazard analysis (HAs) for all contractor work in accordance with FESHM Chapter 2060, Work Planning and Hazard Analysis 24 Jan 29, 2020 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

Previous Reviews and Recommendations Charge #9 • All ES&H recommendations from prior reviews are closed [1] – December 2018 IPR Recommendations • Complete the Environmental Assessment process by receiving a FONSI – FONSI determination received January 2019 • Perform a comprehensive document review for consistency and integration – All PIP-II ES&H Documents have been reviewed and updated • Finalize and post the HAR prior to CD-2 – HAR Approved May 2019 • Finalize the Project Planning Documents (PPD) providing for EHS and QA flowdown to the international and domestic partners, prior to CD-2 – IESH Management Plan updated to include partner PPD expectations [1] See PIP-II-doc-4265 25 Jan 29, 2020 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H

Summary • ES&H is fully integrated into and supporting the PIP-II Project • Integrated ES&H Management System – Requirements and expectations established – Supports work at Fermilab and Partner Institutions • • 26 ES&H Hazards and Risks are understood ES&H integrated in the Design Process Project ES&H documents support CD-2/3 a Thank you for your time and welcome your feedback Jan 29, 2020 John Anderson Jr. | PIP-II ES&H | PIP-II DOE CD-2/3 a IPR - SC 5 - ES&H