EMAIL Communicating electronically Email Requirements Computer ISP Internet

EMAIL Communicating electronically

Email Requirements Computer ISP: Internet Service Provider Email Address

ISP: Internet Service Provider A company that offers access to the Internet and to e-mail, usually for a monthly fee. A few examples: O A Comcast! Yahoo! Qwest M L S N Earthlink

The parts of an Email Address Username: joestudent ISP: @qwest Domain: net joestudent@qwest. net Yname@davis. k 12. ut. us No spaces between the 3 parts Domains indicate the type of organization or geographical location

Types of Domains . EDU . COM educational commercial . MIL military . NET . ORG network Non-profit organization . GOV . INT government international

What Can You Do With Email? Read it Reply to It Forward It Delete It Move or Save It Print It

Advantages of Email Information can be distributed faster to many people Quicker response time Saves Time and Money Time zones—No Problem Eliminates telephone tag Can read at one’s own convenience Messages composed and delivered any time regardless of holidays or weekends.

Disadvantages of Email is not private Permanent record of email message is stored - even deleted messages Email can be placed under subpoena Once sent, it cannot be retracted (there are exceptions) You lose control. Any email can be forwarded easily by the recipient to anyone the recipient chooses

Guidelines of Email � One subject per message: �ALWAYS USE SUBJECT LINE � What would your reaction be to the message? � Message needs to be correct, concise, and clear � Maintain goodwill of recipient � Use paragraphs � Remember common courtesies like “Please” and “Thank you”

Signature Use signature on your messages Usernames can be anonymous Your personal business card @%@%@%@% Joe Student Junior High School Student jstudent@mail. davis. k 12. ut Never give up! @%@%@%@%

Netiquette Proper protocol when using email What’s acceptable and what is not By using email you agree to abide by the protocol CAPS = shouting SPAM: unwelcome email and advertisements

Emoticons Transmits an emotion in email : ) or : -) = happiness : ( or : - ( = unhappiness : D or : -D = Laughter : O or : -O = Surprise, yelling or realization of an error ("uh oh!")

Acronyms Abbreviations used for common phrases. LOL = Laugh out loud TTYL = Talk to you later B 4 N = Bye for now ROTFL = rolling on the floor laughing Recipient needs to know the acronym’s meaning

Sending a copy CC: carbon copy § List of addresses to which a message should be sent that will be visible to all recipients BC: blind copy § list of addresses to which a message should be sent, but which will not be seen by the recipients