ELVIRA ERIC WELCH ENROLLMENT MANAGEMENT Whats Elvira Instructional

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ELVIRA ERIC WELCH ENROLLMENT MANAGEMENT

ELVIRA ERIC WELCH ENROLLMENT MANAGEMENT

What’s Elvira? Instructional budget request tool -and. Reporting tool for Dean’s office

What’s Elvira? Instructional budget request tool -and. Reporting tool for Dean’s office

INSTRUCTORS Sabbaticals COURSES Courses Faculty Seats Joint Lists AI / GA UGA’s Leaves Releases

INSTRUCTORS Sabbaticals COURSES Courses Faculty Seats Joint Lists AI / GA UGA’s Leaves Releases Buyouts Retire Admin Visitor Requests Adjunct/Overload Requests E L V I R A SAA Budget Adjuncts Visitors

Process? 1. Current year cleanup (Oct 17) 2. Enter 19 -20 instructor info (Nov

Process? 1. Current year cleanup (Oct 17) 2. Enter 19 -20 instructor info (Nov 14) 3. Enter 19 -20 course and SAA info (Dec 19)

Cleanup 0001234567

Cleanup 0001234567

#1 Communication within Unit Proactively collect information. We’re asking you to be responsible for

#1 Communication within Unit Proactively collect information. We’re asking you to be responsible for the accuracy and completeness of information Elvira.

#2 Changes Post-BC 1. Email me or Sean 2. Amend Elvira

#2 Changes Post-BC 1. Email me or Sean 2. Amend Elvira

#3 SAA Allotment Requests vs. Approval

#3 SAA Allotment Requests vs. Approval

Section 2 = approved allotment:

Section 2 = approved allotment:

Middle of sheet = department’s entries:

Middle of sheet = department’s entries:

Section 13 = reconciliation College Approved Dept Requested Difference

Section 13 = reconciliation College Approved Dept Requested Difference

#4 CAPP/P 155 AIs are included in Elvira SAA budget. Department enters courses in

#4 CAPP/P 155 AIs are included in Elvira SAA budget. Department enters courses in Elvira. Departments hire. College schedules classes.

20 base + 4 P 155 = 24 total SAA’s

20 base + 4 P 155 = 24 total SAA’s

#5 FTE, Leaves, Releases Campus Admin Leaves Releases/ Buyouts

#5 FTE, Leaves, Releases Campus Admin Leaves Releases/ Buyouts

#6 Extra Work Course descriptions Notes only if necessary for context (e. g. ,

#6 Extra Work Course descriptions Notes only if necessary for context (e. g. , “grant likely, but final confirmation pending”)

#7 Approval Email Dear Chair, Sean and I have completed our review of the

#7 Approval Email Dear Chair, Sean and I have completed our review of the department’s instructional plans and associated budget request for 2018 -19. We are approving 52 semesters of instructional SAA support (50 base + 2 for COLL-P 155), as requested. You’ll eventually be able to see in Elvira that we divided the support evenly between fall and spring, but what matters most is that the AYR total is 52 semesters of support. The actual distribution between the semesters is up to you—whatever best serves the department’s instructional needs across the entire academic year. Additionally: - We have budgeted a 6 -course visiting lecturer - We have approved one adjunct-taught X 100 at the department’s adjunct rate. Sincerely, Eric

#8 Omissions Planning tool—if not entered, it looks like it is not being requested

#8 Omissions Planning tool—if not entered, it looks like it is not being requested

#9 Ask for help Sean Mc. Guire semcguir@Indiana. edu Eric Welch eswelch@indiana. edu

#9 Ask for help Sean Mc. Guire semcguir@Indiana. edu Eric Welch eswelch@indiana. edu

Thank you

Thank you

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