Cuyahoga Metropolitan Housing Authority Housing Choice Voucher Program

Cuyahoga Metropolitan Housing Authority Housing Choice Voucher Program Presented by: Latweeta Smyers, Director Jane Nichols, Deputy Director

The Housing Choice Voucher Program at a Glance • 15, 283 vouchers • 5, 874 vendors • 75 employees Senior Operations Management • Director – Latweeta Smyers • Deputy Director – Jane Nichols Supervisors • • Applications -Akiela Mills Applications/Operations (Mod Rehab) – Kenyatta Green Quality Control – Ava Decembly Contracting and Leasing – Andrea Smith

How does the Voucher Program Work? • Families rent from private-market landlords. • Families contribute 30 -40% of their adjusted income toward the rent in the initial year of the contract. • CMHA pays the balance.

A Typical Month § § 500 requests to lease a new unit 1, 300 re-certifications 100 families terminated from the program $515 average per-unit-cost

Financial Impact on the Community $ CMHA’s Housing Choice Voucher Program generates over $8. 1 million in HAP dollars monthly, $97 million annually. Investors purchase vacant or foreclosed housing stock, renovate, and place them back into the housing market. This is placeholder text. Low-income families are able to afford to move to low-poverty areas which provide them with additional amenties, e. g. safety services, recreational activities, and school systems.

How is the HCVP Program Funded? HUD provides funding through “Annual Contributions Contracts” (ACCs). HCVP creates the vouchers with the funding provided by HUD. Number of vouchers will be smaller if program units are expensive or the families require many bedrooms versus traditional apartment units.

HCVP WAITING LISTS 1. 2. 3. 4. 5. 6. Tenant Base Project Base PB Fairfax Intergenerational PB Chronically Homeless PB Homeless Mod Rehab

Interlocking Relationships Voucher • CMHA’s contract with tenant t en ith m w ree tract g A on c s L er’ n w t • O enan t e s a e Ho Pay using me As • C s MH nt Co istan ow A’s ntr ce ne act c on r t rac tw ith

Program PROGRAM Overview OVERVIEW APPLICANT/PARTICIPANT O Voucher Briefings & Issuance q 3 R’s o Requirements o Rules o Regulations O Refresher Annual Briefing OWNER’S O New Landlord Briefing q 3 R’s o Requirements o Rules o Regulations O Quarterly Brown Bag Luncheon’s

VOUCHER TERM & VOUCHER SIZE Voucher Term § How long an applicant/participant has to search for housing • 120 days from date voucher issued • Extensions may be granted by the Housing Authority for reasonable accommodation Voucher Size § Represents the number of bedrooms a household is eligible for

REQUEST FOR TENANCY APPROVAL PACKET (RFTA) CONTAINS: Instructions for completion RFTA Document Landlord Fraud Letter Landlord Certification Sample Lease HUD Tenancy Addendum Drug-free Housing Lease Addendum Lead-based Paint Disclosure Inspection Checklist Informational Handouts New Landlord Packet 30 -Day Notices • Direct Deposit Form • W-9 Form • Agent Form

THE FAMILY FINDS A UNIT… § The owner and family must complete the Request for Tenancy Approval (“RFTA”) packet in its entirety § The completed RFTA packet is submitted to the HCV program § The tenancy approval process starts

NOTIFICATION Applicants, Participants & Landlords Memorandum of Understanding: . Bedford East Cleveland Bedford Heights Euclid Berea Fairview Park Brooklyn Garfield Heights Brook Park Lakewood Cleveland Heights Lyndhurst Cuyahoga Heights Maple Heights Parma Heights Shaker Heights South Euclid University Heights Warrensville Heights

RFTA INTAKE CONFIRMATION Foreclosures o Will not accept the RFTA is unit is in foreclosure Tax Delinquency o Confirm that property taxes are paid biannually Occupancy Permits o Must submit before signing HAP contract

CMHA HOUSING CHOICE VOUCHER PROGRAM INSPECTIONS

CMHA Inspection Checklist O Where to find it O http: //www. cmha. net/hcvp/hqsinspectio nchecklist O Follow the link to the HQS Inspection Checklist O This is a mandatory HUD form

Program Violations O IDENTIFYING THE VIOLATIONS O TIMELINE OF EVENTS O Annual Re-inspections–up to 30 days O Initial Re-inspections–up to 14 days O RESULTS O MAKING THE REPAIRS

Inspecting Garages Single Family Units: The interior and exterior condition of a stand-alone garage will be inspected, regardless of whether the tenant has access into the garage.

Inspecting Garages cont. Multifamily Units: O Inspection of the garage interior will take place when the tenant has access only. We would verify this with the property owner or participant. If they have access and it’s just one large garage we inspect the entire interior area. When each tenant has their own individual garage we only inspect the one that the tenant uses. O For high rises with a parking garage inspect the path the tenant takes as well as the area that is assigned for the vehicle. Look for any potential hazards that may threaten the health and safety of the tenant, for example: exposed wires or any electrical hazard, tripping hazards, cutting hazards, door systems are working properly, walls and ceiling not in danger of collapsing, etc.

The 3 R’s REPAIR REPLACE REMOVE

LEAD LAW: Citation O Cited for defective paint AND O Child under 6 yrs old in the home AND O Home built prior to January 1, 1978

Lead Law, continued… LEAD-BASED PAINT CONTRACTOR CERTIFICATION FORM PASSED LEAD CLEARANCE TEST LEAD SAFE WORK PRACTICE COMPLIANCE Documentation must be emailed to hcvplead@cmha. net or hand delivered to the HCVP office at 8120 Kinsman Rd, Resource Room #107

Resolving Municipal Requirements Contact the building department in the municipality your unit is in, to receive information on all paperwork, fees, and inspections that the city may require for a unit to qualify as a rental property. Remember: If your unit is not in compliance with the City, the unit is not in compliance with the CMHA HCVP.

Any Questions ?