Class Agenda Project Management Definition Project Delivery Method

Project Management § The process and activity of planning, organizing, motivating, and controlling resources

Project Management System Input Objectives Requirements Team Staff Time Money Equipments Project Management Output

Project Delivery Method The Project Management Approach and Activities Define Plan Deliver Sustain Managing

Stages of the Project 1. 2. 3. 4. 5. 6. Define Goals of the

1. Defining Goals of the Project §List SMART Goals with short Statements providing some

SMART Goals § Specific § Measurable § Achievable § Resourced § Timed

2. Define Project Tasks § Each Goal should be matched to the Tasks required

3. Determine and Verify Resource Requirements § Most Important Resources: o. Manpower o. Time

Determine and Verify Resource Requirements §Be Realistic § Do Not: o. Underestimate Resources o.

Determine and Verify Resource Requirements § Determine what do you need to get the

4. Identify Risks and develop Backup Plans § Expect surprises § No Victim Phrases

5. Develop a Schedule §Develop a Gantt Chart o. Task List o. People Responsible

6. Execute the Schedule §Just Do it §Each Team Member should Document his Activity

7. Finish the Project and Assess Performance § Are the Goals of the Project

Planning Pays Off § House § 15 Story Hotel

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Class Agenda § Project Management Definition § Project Delivery Method § Stages of the Project § Planning pays off 5 min 15 min 40 min 10 min

Project Management

Project Management § The process and activity of planning, organizing, motivating, and controlling resources to ACHIEVE SPECIFIC OBJECTIVES § Primary constraints are (Which is most important): o. Scope o. TIME o. BUDGET o. QUALITY o. Risk

Project Management System Input Objectives Requirements Team Staff Time Money Equipments Project Management Output Deliverables

Project Delivery Method The Project Management Approach and Activities Define Plan Deliver Sustain Managing the Project Defining the Project Planning the Project Task 1 Transitioning the Project Task 2 Activities ►Define the project mandate • Project Objectives • Project Scope • Project Relationship with other projects ►Define the project vision • Customer’s Directions • Contribution to the Strategic Objectives ►Identify Stakeholders • Roles & Responsibilities • Project Organization Structure ►Meet with Stakeholders • Briefing on Mandate • Obtain High-level Business Requirements ►Develop a project plan for each task synchronized with project master plan ►Identify required activities, processes & options ►Manage external resources ►Rollout PMO tools & templates ►Manage internal resources (IT, HR, ►Determine project’s dependencies Procurement) ►Manage communication & information ►Develop project master plan flow ►Identify key risks, issues and ►Follow up on project issues gaps (people, funding, skills, systems) ►Manage progress against • Project master plan ►Develop key success factors • Budget • Issue resolution • Risk mitigation ►Track benefits Product Project Management Task n üProject Mandate üProject Charter / Blueprint ü Project Management Reporting (PMO) ►Develop a transition plan ►Transition operational and budgetary responsibilities from Project Sponsor to Operational Management ►Inform stakeholders about Project Closure Date and their role in pre-closure activities ►Disband project management team and support function ►Track benefits and measure performance ►Continuously monitor project results ü Balanced Scorecard Reporting

Stages of the Project 1. 2. 3. 4. 5. 6. Define Goals of the Project Define Project Tasks Verify Resource Requirements Develop a Time Plan Execute the Plan Identify Issues and Risks and develop Backup Plans 7. Finish the Project and assess Performance

1. Defining Goals of the Project §List SMART Goals with short Statements providing some Details §Statements should include a Definition of Success §Write Team Action Items with Clear Understanding of what to be Accomplished

SMART Goals § Specific § Measurable § Achievable § Resourced § Timed

2. Define Project Tasks § Each Goal should be matched to the Tasks required to accomplish it § Accomplishment of Goals should be according to Definition of Success

3. Determine and Verify Resource Requirements § Most Important Resources: o. Manpower o. Time o. Money o. Space o. Equipments

Determine and Verify Resource Requirements §Be Realistic § Do Not: o. Underestimate Resources o. Squeeze Project in Time to please your Boss o. Cut Corners to Minimize Resources o. Plan on Best-Case Basis

Determine and Verify Resource Requirements § Determine what do you need to get the Job done Correctly, on Time and within Budget § Build in a Safety Margin (Padding: Say 20%) § Verify that Team has Access to Resources § Sometimes it is necessary to acquire Resources while the Project Progresses

4. Identify Risks and develop Backup Plans § Expect surprises § No Victim Phrases “I did my part, but…” § Help Other Team Members accomplish their Tasks § Identify and list Practical Risks related to each Task § Prepare a Contingency Plan for each Risk to keep you on the Schedule § Assign a Team Member to Monitor Risks

5. Develop a Schedule §Develop a Gantt Chart o. Task List o. People Responsible o. Time Frame §Look for Conflicts of Resources §Adjust the Gantt Chart Periodically §Adjust Chart for Risks

6. Execute the Schedule §Just Do it §Each Team Member should Document his Activity §Team Members should work together to resolve Conflicts §In case of overtime/budget, Bring up the Matter to the Team ASAP

7. Finish the Project and Assess Performance § Are the Goals of the Project achieved? § Evaluate Performance of the Team for Continuous Improvement

Planning Pays Off § House § 15 Story Hotel