2016 Grade 3 Reading Student Portfolio Screencast Training

2016 Grade 3 Reading Student Portfolio Screencast Training on How to Administer the Portfolio Assessment January 2016 http: //oada. dadeschools. net/Test. Chair. Info/Info. For. Test. Chair. asp

Purpose/Focus of Session • Administration of the portfolio • Submitting recommendations for promotion based on portfolio performance 2 Student Assessment and Educational Testing

A Portfolio As an Assessment Tool • Data collected over multiple points during a period of time • Systematic and organized collection of “evidence” that is analyzed and evaluated based on a set of predetermined standards 3 Program Guide pg. 1 Student Assessment and Educational Testing

Florida Statute 1008. 25 Public School Student Progression • Provides for no social promotion • Students must score at a Level 2 or higher on the Grade 3 English language arts Florida Standards Assessment (FSA) • Grade 3 students who score at Level 1 may be exempt for “good cause” • A student may demonstrate reading skills equal to or above a level 2 performance through the Grade 3 Reading Student Portfolio Program Guide pg. 1 4 Student Assessment and Educational Testing

Schedule of Activities Date Activity Week of January 4 Receive shipments of portfolio from Pride Enterprises via Fed Ex Principals will be sent secure grade 3 Portfolio answer keys via school mail. January 11 View the screencast training. January 15 Complete the online Screencast Verification Form by this date. Test chairpersons must sign the Grade 3 Reading Portfolio Security Form and fax it to 305 -995 -7522. January 26 May 6 Teachers schedule to administer portfolios to all grade 3 students within the 2 nd semester. Late May Receive 2016 Grade 3 FSA scores. Complete documentation for students being recommended for promotion. Deliver completed forms to Regional Center or appropriate office for approval within 2 days of receiving FSA results. June 3 Pick up packets and notify teachers and parents/guardians of the decision to promote or retain students. June 8 Update Integrated Student Information System (ISIS) to reflect approved promotions. Program Guide pg. 3 Student Assessment and Educational Testing 5

Participation in Portfolio • All grade 3 students must complete a portfolio • Accommodations may be provided for students with disabilities, Section 504 students, and English language learners. • Only students who may be exempted are students with disabilities whose IEPs indicates they are not participating in the FCAT and are taking an alternative assessment 6 Program Guide pgs. 4 - 6 Student Assessment and Educational Testing

Remember: Reading passages cannot be read to any students as an accommodation! 7 Program Guide pg. 6 Student Assessment and Educational Testing

Materials • Program Guide, including examples of forms • May be downloaded at http: //oada. dadeschools. net/Test. Chair. Info/Info. For. Test. Chair. asp • One copy should be made available for every grade 3 teacher • 2016 Portfolio: Reading passages and questions • One stapled set will be provided for every grade 3 student 8 Program Guide pg. 7 Student Assessment and Educational Testing

Materials (Cont. ) • Answer Keys • One copy should be made for every grade 3 teacher. • Must be distributed during the school administration training session • Ensure that answer keys remain secure. 9 Program Guide pg. 9 Student Assessment and Educational Testing

Maintaining Test Security • Personnel involved with any aspect of the Grade 3 Portfolio must sign the Grade 3 Reading Portfolio Security Form Student Assessment and Educational Testing • Appendix G of the program guide. 10

• • • Sixteen passages & questions No additional passages provided Meets criteria established in the FLDOE English Language Arts Grade 3 Florida Standards Item format: multiple choice Student Assessment and Educational Testing 2016 Portfolio 11 Program Guide pgs. 2, 15 -16 Student Assessment and Educational Testing

Administration of the 2016 Portfolio Assessment • Administer during the second semester as required by the Florida Department of Education • Recommend one to two passage with corresponding questions be administered each week • Administer during Language Arts block Program Guide pgs. 3, 6 -7 12 Student Assessment and Educational Testing

Administration of 2016 Portfolio Assessment (Cont. ) • Passages and questions must be “cold reads” • MUST be administered as a classroom assessment activity, not as homework • Begin to administer portfolio as soon as order of passages has been determined • Debriefing of each passage and accompanying questions may take place only AFTER a passage is administered Program Guide pgs. 6 -7 13 Student Assessment and Educational Testing

Ways Students Can Respond to Questions • Teacher should decide how a student should respond: in writing or verbally • Responding verbally is an accommodation available to ANY student, although most respond in writing • All responses must be INDEPENDENT, regardless of the method of response • If a verbal response is given, the teacher must transcribe the student’s response, and initial next to each transcribed response Program Guide pg. 8 14 Student Assessment and Educational Testing

Scoring the Portfolio Multiple-choice questions • Scored by the teacher using the answer keys provided • Each correct response represents one demonstration of mastery for the applicable standard. • A second reader must independently read and score the portfolios of any student recommended for promotion. 15 Program Guide pgs. 9 – 10, Appendix G Student Assessment and Educational Testing

Recording Evidence of Student Mastery • Keep track of standards mastered • Refer to Score Summary Sheet for items measuring each standard • Mark student answer sheets with the number of demonstrations of mastery for each standard • Use Score Summary Sheet or similar chart to track standards mastered for all students • Students must demonstrate mastery of 3 items or more for each of the standards listed in order to be considered for promotion. • Score Summary Sheet • Must be completed for all students recommended for promotion 16 Program Guide pg. 9, Appendix D Student Assessment and Educational Testing

Score Summary Sheet 17 Appendix D Student Assessment and Educational Testing

Score Summary Sheet Cont… 18 Student Assessment and Educational Testing

Use of Portfolio Materials • Use ONLY with grade 3 students. • Use as an assessment tool to guide student instruction. • Because this is a secure assessment, portfolio passages and questions CANNOT be sent home. • If requested, parents may be provided a verbal or written form of communication on the portfolio progress. 19 Program Guide pg. 12 Student Assessment and Educational Testing

Documentation of Recommendation for Promotion Form Completed By Outcome Student Portfolio Student 3 demonstrations for each of the standards Score Summary Sheet (Form #6721) Teacher & Second Reader Form retained in cumulative folder Grade 3 Promotion Recommendation Form (Form #6547) Teacher & Principal Packet submitted to region for approval; Form retained in cumulative folder 20 Program Guide pg. 11, Appendix E & F Student Assessment and Educational Testing

Maintenance of Portfolio Materials Store student portfolio as follows: Promoted via Portfolio: 3 years Retained Students: 1 year All Other Students: 90 days 21 Program Guide pg. 12 Student Assessment and Educational Testing

Informing Parents and Teachers of Final Decision • Principals should inform parents/guardians after the decision by Regional Center • Method of informing parents is at the discretion of the principal 22 Program Guide pg. 12 Student Assessment and Educational Testing

Special Considerations • Students who were absent on the day a passage was administered • Students who enter M-DCPS after administration begins • Students who transfer schools within MDCPS 23 Program Guide pgs. 12 - 13 Student Assessment and Educational Testing

Who To Contact Issue Contact Office Phone Number Additional copies of student portfolios Test Distribution Center 305 -995‑ 3743 Administration of the assessment portfolio Student Assessment 305 -995‑ 7520 Security issues Student Assessment 305 -995 -7520 Alignment with instruction or questions on Good Cause promotions Curriculum 305 -995 -1949 Accommodations for English Language Learners Bilingual Education and World Languages 305 -995 -2428 Accommodations for students with disabilities Division of Exceptional Student Education 305 -995‑ 1721 Completing recommendation for promotion forms submitting packets to Regional Centers Student Assessment 305 -995 -7520 24 Appendix H Student Assessment and Educational Testing