1 NTT 7 QUALITY MANAGEMENT SYSTEM QMS FOR

1 NTT 7 QUALITY MANAGEMENT SYSTEM (QMS) FOR SCHOOL BASED EDUCATORS ELRC Collective Agreement Number 2 of 2014 NATIONAL TRAINING TEAM Training Dates 27 -28 February 2020 (Cluster 1 - FS, KZN, MP) & Cluster 3 ( GP, LP & NW) 2 -3 March 2020 (Cluster 2 – EC, NC, WC)

2 7. TRAINING STRATEGY

3 CONTENTS 7. 1 Purpose 7. 2 Training Plan 7. 3 Focus areas in the Training Strategy • Selecting facilitators • Traits of a facilitator • Techniques of facilitating training • Roles and responsibilities of structures • Principal and Circuit Manager • Training Approach • Training venues • Training materials and resources needed • Training costs • Monitoring and reporting • Time frames

4 7. 1 PURPOSE The purpose of a National Training Strategy is, amongst others, to provide a guide to structure an effective advocacy, training and capacity building programme for educators on Collective Agreement No. 2 of 2014 which was finalised on 3 September 2019 at the Education Labour Relations Council (ELRC).

5 7. 2 Training Plan The training plan is informed by the following: • Development of a set of master training resources. • A QMS school training toolkit. • Training to be delivered by a team of well-trained experts, to ensure standardized, correct dissemination of information • Using a digital platform where possible for consistent dissemination of information • Uploading training resources on DBE/PED/ELRC/ Teacher Union websites for ease of access

6 7. 2 Training Plan (cont. ) The plan requires that minimum training conditions are met as follows: • The NTT trains all PTT members • The PTT trains all school-based educators • The duration in the provision of training for each group is standardised. • There are minimum venue requirements • There are specified number of participants per group - the trainer-trainee ratio.

7 7. 3 FOCUS AREAS IN THE TRAINING STRATEGY

8 7. 3. 1 Selecting Facilitators The requirements for facilitators will be as follows: • Proven training and knowledge expertise within the DBE or PED or Teacher Unions • Management or Supervisory experience • Previous training experience in the education sector • Extensive knowledge of Performance Measurement Systems, Educational policies and the legislative framework within which they operate • Sound knowledge of MS word, Excel and Power. Point • Good presentation skills • Contactable by means of phone/cell phone and e-mail.

9 • • • 7. 3. 2 Traits of a Facilitator Know your subject content Confident Communication skills Passion to train A professional image Sensitivity for others The ability to establish and maintain enthusiasm A sense of humour The ability to show empathy The ability to display and maintain a positive image Patience The ability to make decisions

10 7. 3. 3. Techniques of facilitating training • Audio-visual training through the use of standardised Power. Point slides and a training toolkit will ensure that the quality of training will remain equal for all groups. • Group discussion • Embracing a system of acknowledging good and positive contribution • Using examples that are relevant to the classroom and school environment

11 7. 3. 4 Roles and responsibilities of structures: National Training Team (NTT) • The National Training Team (NTT) will consist of national and provincial departmental officials as well as teacher unions as represented at the Education Labour Relations Council (ELRC). • The NTT will undertake the following: o participate in the development of training resources and facilitate the training of the Provincial Training Team (PTT); o provide each province with a QMS training toolkit for schools; and o monitor and report on training undertaken by PTTs in provinces.

12 7. 3. 5 Roles and responsibilities of structures: Provincial Training Team (PTT) o Provincial Training Team will consist of: § teacher unions represented at the PELRC § provincial/district performance management coordinators § district officials and circuit managers. o The PTT will: § plan and develop a training schedule of educators in each district § structure and facilitate training of all educators from each school § provide each school principal with a QMS training toolkit § conduct parallel training sessions in districts across the province § Make arrangements to mitigate risks e. g. load shedding, inclement weather, etc.

13 7. 3. 6 Principal and Circuit Manager o Principal § The principal (supported by SMT members) will engage in continuous capacity building of educators on the QMS in their schools; and § Follow-up training will be based on the QMS training toolkit for schools. o Circuit Manager § Support principals in the capacity building of educators on the QMS § Monitor and report on follow-up capacity building undertaken by principals in schools. § Monitor and support QMS training in schools after completion of the first training session

14 7. 3. 7 Training Approach (National / Provincial) o A core team at national level will be formed to facilitate the training of the NTT. o NTT will facilitate the training of the PTT. o Two (2) days to be allocated for the training of NTT and PTT; o The maximum number of participants during the training of NTT and PTT will be: § NTT - 50 § PTT - 30 o Duly signed attendance registers to be available for each day of training. o Ensure that teaching time is protected when scheduling the training programme o Each province to identify: § A lead NTT member in the province § A lead PTT member in each district. o The lead facilitators will be responsible for the development and submission of monthly progress reports.

15 7. 3. 8 Training Approach (School-based educators) o Four (4 -5) hours to be allocated for the training of each group of school-based educators, including SMT o Training will be facilitated by the PTT o 2 -3 trainers to be assigned per training session for schoolbased educators o A maximum of 50 participants in each training session o The training schedule to include, among others, the following: dates, time, venues, number of participants and school names. o An attendance register to be completed for each training session o Feedback questionnaire to be completed by participants

16 7. 3. 9 Training Venues o. Teacher Centres as well as school/community halls, district offices and schools to be used as venues for the training; o. Training venues should be in close proximity to schools of the trainees; and o. Each training venue will have a lead facilitator.

17 7. 3. 10 Training material and resources o Lead facilitators to ensure that each training venue has the following resources prior to the commencement of the training: § Data Projectors § Projection screens: Fixed or portable § Laptops (NB: All participants to have laptops during NTT and PTT training sessions) § Extension leads § Adaptors § Markers § Writing Pads § Pens § Flip Charts § Water for facilitators and participants

18 7. 3. 10 Training material and resources (cont. ) o Resources will be developed as follows: § QMS toolkit for training facilitators of the NTT and PTT § QMS school training toolkit for training all school-based educators. o Resources will be budget dependent and include the following: § ELRC Collective Agreement 02 of 2014 § Training Manuals § Posters § Flyers / Pamphlets § Video Clip § Flow Charts § Power. Point Presentation § QMS Instruments, inclusive of work plan templates o Resources on the QMS will be available electronically on a flash drive or CD and will be uploaded on relevant websites of the department and social partners. o Printing and distribution of hard copies where possible.

19 7. 3. 11 Training costs will be shared at different levels in line with the available budgets and approvals at national and provincial departments, the ELRC as well as social partners.

20 7. 3. 12 Monitoring and Reporting o The purpose of monitoring QMS training by the NTT and PTT is: § to assess the actual training progress § to identify challenges § to provide recommendations for intervention o Core Training Team will monitor training undertaken by the NTT o The NTT will monitor the PTT while educators are being trained o NTT provincial heads will submit monthly and quarterly progress reports to DBE

21 END OF SESSION