QUALITY MANAGEMENT SYSTEM QMS for SCHOOLBASED EDUCATORS PRINCIPALS

QUALITY MANAGEMENT SYSTEM (QMS) for SCHOOL-BASED EDUCATORS PRINCIPALS’ ASSOCIATION MEETING Date: 21 February 2020 Venue: DBE

Contents • Purpose • Background • What is QMS? • Differences – QMS & IQMS • Contents of CA 2 of 2014 • Key elements • Performance Standards • Principal appraisals • Disagreements and Grievances • Training and Capacity Building • Financial Implications • Recommendations

Purpose To request the Principals’ Association meeting: • to note ELRC Collective Agreement 02 of 2014 on the Quality Management System (QMS) and its Addendum for school-based educators; and • to note and discuss the QMS Management Plan for 2020 and 2021.

Background • Collective Agreement 02 of 2014 on the Quality Management System (QMS) for school-based educators was approved by all parties at ELRC in November 2014. • The agreement was finalised by the ELRC on 03 September 2019. • An addendum to the agreement outlining the timeframes for training, capacity building and implementation was signed by all parties on 10 September 2020.

ELRC Collective Agreement 2 of 2014

LINK TO COLLECTIVE AGREEMENT 2 OF 2014 The QMS Collective Agreement and its Addendum are available on the ELRC website and can be downloaded through the links below: a) QMS Collective Agreement: https: //www. elrc. org. za/sites/default/files/documents/CA%202% 20 of%202014 -compressed. pdf b) QMS Addendum: https: //www. elrc. org. za/sites/default/files/documents/Addendu m%20 to%20 CA%202%20 of%202014. pdf

What is the QMS? • The QMS, which was developed collaboratively in the ELRC by the department and teacher unions, is a streamlined performance management system designed to measure the performance of educators in line with their respective roles and responsibilities. • It has delinked the PGP which formed part of the IQMS framework. This avoids duplication as the professional development of educators is addressed through structures provided in the Integrated Strategic Framework for Teacher Education and Development (ISPFTED). • The QMS introduces a work plan which must be completed and signed by Principals, Deputy Principals and Heads of Departments with their immediate supervisors. The Circuit Manager has a pivotal role in agreeing on a workplan with principals with clear annual targets for improvement. The work plan did not feature in the IQMS.

Differences between QMS and IQMS • Educator appraisals in the IQMS are conducted annually. The QMS introduces a mid-year educator appraisal followed by an annual appraisal. • The DSG was responsible for educator appraisal and development in the IQMS. The QMS strengthens the role of the SMT who are required to conduct the performance appraisals of educators, including classroom observations. • The number of Performance standards for educators in each post level has been reduced and the criteria for each performance standard focus on the deliverables within a school. • The process will now be driven by the principal and managed by the SMT, and not the elected SDT.

Contents of Collective Agreement Section A B C D E F Description Information Resource Pack QMS Appraisal Instruments (Post Level 1) QMS Work plan and Appraisal Instruments for PL 2 Educators (Heads of Departments) QMS Work plan and Appraisal Instruments for PL 3 (Deputy Principals) QMS Work plan and Appraisal Instruments for PL 4 (Principals) • Summative scores for school • Lesson observation instrument Page 6 21 32 46 65 85

Performance Standards

Creation of a positive learning environment Extra-mural and cocurricular participation Professional conduct Post Level 1 Curriculum knowledge, lesson planning and presentation Learner assessment and achievement

Performance Standards (PL 1) Performance Standard No. of Criteria No. of descriptors 1. Creation of a positive learning environment 2 2. Curriculum knowledge, lesson 4 planning and presentation 3. Learner assessment and achievement 3 4. Professional conduct 2 5. Extra-mural and co-curricular 1 participation Total 12 Maximum Score = 152 Classroom Observation: Performance Standards 1 - 3 7 12 7 9 3 38 ELRC Collective Agreement Number 2 of 2014 (pages 29 -33)

Performance Standards: Departmental Head – PL 2 Creation of a positive learning environment Management of Curriculum knowledge, lesson planning and presentation POST LEVEL 2 Extra-mural and cocurricular participation Learner assessment and achievement Professional conduct

Performance Standards (PL 2) Performance Standard No. of Criteria No. of descriptors 1. Creation of a positive learning environment 2 2. Curriculum knowledge, lesson 4 planning and presentation 3. Learner assessment and achievement 3 4. Professional conduct 2 5. Extra-mural and co-curricular 1 participation 6. Management of the curriculum 4 Total 16 Maximum Score = 228 Classroom Observation: Performance Standards 1 - 3 7 12 7 9 3 19 57 ELRC Collective Agreement Number 2 of 2014 (pages 41 -46)

Leading the learning school Management and advocacy of extra-mural activities Managing human resources (staff) in the school Shaping the direction and development of the school Principal / Deputy Principal Managing the school as an organization Developing and empowering self and others Managing quality and securing accountability

Performance Standards (Deputy Principal) 1. Leading the learning school 2. Shaping the direction and development of the school 3. Managing quality and securing accountability 2 No. of descriptors 13 2 6 2 5 4. Developing and empowering self and others 5. Managing the school as an organization 6. Managing human resources (staff) in the school 7. Management and advocacy of extra-mural activities 2 3 1 4 5 2 13 37 Performance Standard Total No. of Criteria Maximum Score = 148 Classroom Observation: Performance Standard 1 (Criterion 1) ELRC Collective Agreement Number 2 of 2014 (pages 56 -65)

Performance Standards (Principal) Performance Standard No. of Criteria No. of descriptors 1. Leading the learning school 2 15 2. Shaping the direction and development of the school 2 13 2 2 3 1 11 9 14 5 1 4 13 71 3. Managing quality and securing accountability 4. Developing and empowering self and others 5. Managing the school as an organization 6. Managing human resources (staff) in the school 7. Management and advocacy of extra-mural activities Total Maximum Score = 284 Classroom Observation: Performance Standard 1 (Criterion 1) ELRC Collective Agreement Number 2 of 2014 (pages 75 -85)

Principal appraisals The appraisal instrument provides a weighting to differentiate the appraisal of principals according to their teaching load. • The weighting applies to principals who teach 30% or more of the scheduled teaching time and those who teach for less than 30% of the scheduled teaching time. •

Disagreements and Grievances resolved at: • School Level; • Circuit Level; and • ELRC dispute resolution process.

Training and Capacity Building

Technical Task Team • A QMS Technical Task Team was formed by the ELRC engaged in the development of training resources and planned for capacity building and implementation. Training resources are in electronic form and will be placed on the DBE / Teacher Union websites. • An Addendum to the Collective Agreement states that training and capacity building on the QMS across all PEDs will take in 2020 while full implementation in schools will occur in January 2021. • A training strategy and roll-out management plan has been developed. The key features of the training strategy are: o Training in PEDs will be undertaken by a Provincial Training Team (PTT) using a set of resources developed at National level; and o All school based educators will be trained from April 2020 to September 2020. The duration of each training session will be 4 -5 hours.

TRAINING PLANS • National and Provincial Training Teams (NTT / PTT) comprising departmental officials as well as teacher union representatives have been established. • Composition of NTT (147): Province • 3 per Head Office (27) District Officials Labour 1 per District (75) 5 per Province (45) (3 SADTU + 2 ATU) • Composition of PTT (1 464): District officials Circuit Managers Labour 1 per District (75) 1 per Circuit (1014) 5 per District (375) (3 SADTU + 2 ATU) • The PTT is responsible for the advocacy and training of all educators in schools through direct-contact sessions or video conferencing.

TRAINING PLANS (cont. )

Training of Educators by Provincial Training Team Province Total number of No. of training sessions Training Teams Number of No. of PTT: Total No. made up of 50 Sessions/ [3 schools Educators of Facilitators educators per Days for 3 Facilitators session (Total No. Trainers per team] Educators ÷ 50) team Eastern Cape 5 236 59 324 286 1 186 95 12 Free State 1 155 22 640 81 453 27 17 Gauteng 2 068 69 180 263 1 384 88 16 Kwa. Zulu-Natal 5 788 90 288 275 1 806 92 20 Limpopo 3 794 51 640 201 1 033 67 15 Mpumalanga 1 773 33 681 92 674 31 22 North West 1 455 26 128 93 523 31 17 Northern Cape 545 10 227 61 205 20 10 Western Cape 1 441 35 681 112 714 37 19 23 255 398 789 1 464 7 976 488 148 Total

TRAINING DATES • The scheduled dates for training of the Core and National Training Team members who were nominated by PEDs are as follows: Team / Province Core Training Team (Lead Trainers) Dates 18 -19 February 2020 National Training Team: a) Cluster 1 (Free State, Kwa. Zulu-Natal and 27 -28 February 2020 Mpumalanga) b) Cluster 3 (Gauteng, Limpopo and North West) a) Cluster 2 (Eastern Cape, Northern Cape and Western Cape) 02 -03 March 2020

MANAGEMENT PLAN 2020 ACTIVITY Issue notification of QMS training to schools TIME-FRAME 16 Mar 2020 RESPONSIBILITY PEDs Training of PTT End date 31 Mar 2020 1 April 2020 NTT / PEDs / PELRC Confirmation of clusters/groups and dates / training venues for school-based educators Monitor and report on QMS training of school-based educators 1 Mar - 30 Sep 2020 NTT DBE ELRC 1 Apr – 30 Sep 2020 PTTs Readiness of PEDs for QMS implementation 30 Sep 2020 DBE / PEDs Mop up training of educators 30 Oct 2020 PTT Completion of draft workplans for 2021 in schools Progress reports 30 Nov 2020 Principals/SMTs Monthly - 2020 PEDs / PELRC

Financial Implications • The total budget required for the roll-out of the training strategy so that every educator is ready for implementation of QMS in January 2021 is R 121 million. • The cost of training will be the joint responsibility of the ELRC, PEDs and DBE. • PEDs were requested to submit their QMS training plans to their Skills Development Committees to enable funding from the provincial Skills Levy Budget. • The ELRC has taken responsibility to fund the training of the Core (30) and the National Training Team (147).

Recommendation It is recommended that the Principals’ Association meeting: • notes the ELRC Collective Agreement 02 of 2014 on the Quality Management System (QMS) and its Addendum for school-based educators; and • notes and discusses the QMS Management Plan for 2020 and 2021.