Tapal System Mrunalini Sawant Common Office Functions Collecting

Tapal System Mrunalini Sawant

Common Office Functions • • Collecting Classifying Processing Decision Making Communicating Monitoring Storing

Common Terms used in Office • • • Branch Section File Part File Current File Closed File

Tapal Letters Interdepartmental note Wireless message Fax message e-mail Received by post, messenger, courier or by any other means • Confidential/Gopaniya Tapal • • •

Receipt of Tapal 1 • • • Tapal Received and Acknowledged In Central Registry By Inward Clerk during Office hours By Officer incharge of Control Room outside office Hours 2. Tapal marked Important/By Name of Officer Received • By Officer • Opened Only by Officer 3 Unsigned Tapal and Enclosures with Tapal 4 Receipt of Tapal Related to his/her Office only

Registration of Tapal 1 Registration stamp with date on letter and cover 2 Receipt Tapal -Registered in Central Register 3 Daywise Registration and Numbering of Tapal in Ascending order 4 Starting date -1 st January-31 st December 3 Categories • Court Cases Register • Starred Q/unstarred Q/Cut Motion Register • Confidential Cases Register • RTI Register • Email/Fax Register

Central Inward Register 1. DAK Register : - Golaghat District. Date : - 01. 2001. 2 Sr No 3 Particulars of Dak Received. Number of dak Date of receipt of dak 4 From whom received. 5 Subject 5 To whom sent 6 Remarks

Branch Inward Register • • Sr No Date Central Registry Number Received From whom with ref No and Date Subject Sent To Whom-Assistant/Section Officer Sign of a person who receives Tapal

Distribution of Tapal to Section Distributed to Section clerk Registered in Work Sheet by dealing clerk Letters with Time limit distributed first Letters not related to section returned immediately to Registry and acknowledgement should be taken • Processing of letters by dealing Clerk • •

Work Sheet • • • Sr No Date of Receipt of Letter Inward No Subject To whom case is put up with date Remarks

Weekly Abstract of Worksheet Pending letters till last week Letters Received in current week Total letters Letters disposed Pending Letters-week/2 weeks/3 weeks/More than 3 Weeks • Classification of pending letters –State &Central Govt/NGO& PSU/Internal • • •

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