Student Information System SIS Report Presentation to the

Student Information System (SIS) Report Presentation to the UTFAB October 23, 2018 Bob Engmark, Director, Information Systems Chris Seng, Director, Office of the Registrar

Faces in Team New Team Member - Tanner Rohnke • Graduated from CSU in May 2018 – B. S in Computer Science • Started in July 2018 • Recent student insights Student Employee - Colton Lawson • Senior Computer Science • Started in May 2017

SIS Project Background • Collaboration with UTFAB began in 2004 • Hardware, Software and Staffing for the SIS • SIS = RAMweb, ARIESweb, FAMweb, RAM Mobile, Banner and more systems • SIS Serves: – Students: 33, 877 – Faculty, advisors, staff: 5, 847 – Applicants: 40, 465 • Undergraduate: 31, 925 • Graduate: 8, 540 – Alumni: 211, 240 (since 1947)

SIS Ecosystem

Magnitude of the SIS – AY 17/18 • Registrations per Academic Year ~75, 000 • Financial Aid - $330 M (+6. 5 %) • RAMweb logins 4. 1 m • Tuition and Fee Assessment - $564 M (+5. 2%) • Transcripts Produced – 30, 311 (+1. 4%) • Degree Audits run – 189, 386 (+12. 9%) • Electronic Graduation Contracts – 5, 831 • College transcripts received and reviewed – 18, 711 (+10. 2%) – Domestic: 17, 468 – International: 1, 243 • Grades collected – 303, 514 (+7. 7%) • Course sections managed – 19, 098 (+3. 8%)

RAMweb Fall 2018 First Day of Term Login

RAMweb Fall 2018 First Day of Term Login (cont. ) • 218, 053 RAMweb main page views • Peak activity at 9 am - 6, 094 users

Banner 9 SIS Upgrade • Why? – Banner 8 de-supported Dec 2018 – Architecture upgrade, enhancements • All hands on deck, big effort – Admissions, Fin Aid, Business Office, Grad School, Student Achievement, Int’l Programs, ACNS, I. S. Registrar, I. R, Online • Project nearing completion on schedule • Statement of Work (SOW) – 36 custom CSU forms to convert – UTFAB 1 x support last year

Banner 9 Timeline Jul 2015 Self-service FGE (Faculty Grade Entry) May 2017 Self-service Registration Aug 2018 Administrative Pages (Admin Pages) go live for selected individuals Oct 2018 Admin Pages go live for everyone Nov 2018 Banner 8 retirement Dec 2018 SCAIT pages go live

What is Banner 9… Banner 9 is a wholesale shift from legacy to present-day technology – Web-based interface – Mobile-first design emphasis – Streamlined menu & access flexibility – Configurable branding & theming – Dedicated SSO (Single Sign-On) components, etc… – Administrative Pages

Banner 9 Upgrade – Admin Pages • Web pages used by numerous administrative units on campus to maintain student information and history • Effort began in August 2017 in this upgrade • Over 1500 delivered Admin Pages, CSU actively uses over 800 • 19 IS staff engaged throughout project, 8 dedicated • 22 Functional staff engaged across 10+ departments • Over 4, 000 IS hours directly expended on project • Weekly project technical meetings • Biweekly functional impact meetings • Banner vendor Ellucian redeveloped 36 CSU custom Admin Pages

A Few More Items… • Social media login – FAMweb and RAMrecords • Search in RAMweb – 26 K search by 9. 3 K students since the launch in end of May 2018 – Top search term includes, “Email”, “Canvas”, “FAMweb”, “Meal Plan”, and “Work Study” • Undergraduate Planned Leave – Changes to support policy now allowing 2 semesters • Local Address collection

Local Address Splash Page

What’s Next? • Last tasks with Banner 9 • Database upgrade • Financial Aid annual compliance upgrade for 19/20 aid year • Student Success and High Impact Practices – Track new information in Banner • Local Address Splash Page at Login

Sharing the Costs. . . • FY 19 Funding: $763, 515 • Any additional costs absorbed centrally • University matches UTFAB support and more • FY 19 Total Budget: $1, 878, 250 (UTFAB + Univ match + I. S. support)

Projected SIS Budget $ 2, 283, 025 FY 23 $ 1, 354, 967 $ 928, 057 $ 2, 174, 309 FY 22 $ 1, 290, 445 $ 883, 864 $ 2, 070, 771 FY 21 $ 1, 228, 995 $ 841, 775 $ 1, 972, 163 FY 20 $ 1, 170, 472 $ 801, 690 $ 1, 878, 250 FY 19 $ 1, 114, 735 $ 763, 515 $- $ 500, 000 $ 1, 000 Total Budget $ 1, 500, 000 Central Funds UTFAB $ 2, 000 $ 2, 500, 000

Thank You for the Partnership • Collaboration with UTFAB began in 2004 • We appreciate your support of the project – SIS is critical core infrastructure – Systems are performing exceptionally well Contact: christopher. seng@colostate. edu Office of the Registrar, Centennial Hall

EDX Data Exchange Transforming what we do for STUDENTS

Evaluation of Transfer Credit • 17, 468 transcripts in 2017 -2018 academic year – • • Approx. 1/5 from CO institutions Current process – Manual keying of data – Up to 30 business day turn around – Transfer articulation rules (N = 290, 978) Future: EDX data exchange – 2 business day turn around when transcript received in EDX format – Decreased errors

EDX – Electronic Data Exchange • EDI and XML formats most common • Exchange education records electronically between institutions – Securely – Efficiently • We are choosing to skip OCR • This is a STRETCH goal – not an easy lift

u. achieve Connector We’re asking for your help to purchase this connector. – $13, 750 one-time funding (full cost, year 1) – Will request 50% of on-going support (year 2 and forward) – Project timeline: 12 months, after winter/spring purchase Questions?

Certified Electronic Diplomas Seeking UTFAB feedback

In exploration mode… • Common on the marketplace – Official, secure, verifiable electronic diploma – Graduates may provide Ce. Credential number and CSU URL on resume – Download once, upload to devices, share as often as desired • Allows students to post diplomas on Linked. In • Solves a problem for COB, CVMBS – • We could show concentrations on electronic diplomas Would meet students’ needs for working abroad – Now currently requires notarization of diploma and a student’s visit to the Secretary of State office in Denver

Is there interest? Cost (as of SP 18) – Option 1 – Student Pricing • $10. 95 each at point of graduation • $2 K annual cost for validation service – Option 2 – Purchase for all • $3. 90 each at point of graduation • Estimate $28 K total cost (7, 196 graduates) Questions & feedback?