OCLC Searching and Copy Cataloging University of California

OCLC Searching and Copy Cataloging University of California, Berkeley School of Information Management and Systems SIMS 245: Organization of Information In Collections 8/28/97 Organization of Information in Collections

Review • • History of Cataloging Codes ISBD areas ISBD punctuation MARC 8/28/97 Organization of Information in Collections

ISBD Areas • • Title and Statement of Responsibility Edition Material or type of publication specification Publication, Distribution (etc. ) Physical Description Series Notes Standard Numbers 8/28/97 Organization of Information in Collections

ISBD Punctuation • Title Proper (GMD) = Parallel title : other title info / First statement of responsibility ; others. -- Edition information. -- Material. -Place of Publication : Publisher Name, Date. -- Material designation and extent ; Dimensions of item. -- (Title of Series / Statement of responsibility). -- Notes. -Standard numbers: terms of availability (qualifications). 8/28/97 Organization of Information in Collections

Bibliographic Record • Introduction to cataloging and classification / Bohdan S. Wynar. -- 8 th ed. / Arlene G. Taylor. -- Englewood, Colo. : Libraries Unlimited, 1992. -- (Library science text series). 8/28/97 Organization of Information in Collections

Structure of MARC Records • LABEL or LEADER (24 bytes) – Number of Characters in record – Record status code – Type of record code – Bibliographic level – Record structure information (indicators, subfield size, base address of data – Encoding level – ISBD, AACR II compliance – Linked record code – Entry map for directory 8/28/97 Organization of Information in Collections

Structure of MARC Records • Directory – A series of 12 byte units, one for each field in the record – Three bytes for field tag – Four bytes for total number of bytes in the field (including indicators, field terminator and subfield codes. ) – Five bytes for the location of first byte of the field relative to the base address of data 8/28/97 Organization of Information in Collections

Structure of MARC Records • Variable Control fields (001, 005 -009) – “Fixed fields” (e. g. 007 and 008) • Variable Data fields (010 -899) • Locally defined fields (9 xx) 8/28/97 Organization of Information in Collections

Structure of MARC Records • • • 0 XX = Control information, numbers, codes 1 XX = Main entry 2 XX = Titles, edition, imprint 3 XX = Physical description, etc. 4 XX = Series statements 5 XX = Notes 6 XX = Subject access fields 7 XX = Name, etc. added entries or series; linking 8 XX = Series added entries; holdings and locations • 9 XX = Reserved for local implementation 8/28/97 Organization of Information in Collections

Raw MARC Record 00000111112222 01234567890123 01042 nam 2200277 4500001001200000005001700012008004100029010001700070 035002500087035002000112086001321000037001482450075001852600049002603000 0420030949000500035150000500040150000530045165000220050465000600052675200600 0586830005000646950003500696950002600731998000700757|CUBUGLAD 97 B|199606131 84859. 0|830810 1917 dcu f eng u| $ags 17000387 | $a(CU-BANC)ocm 04680933| $a(CU-BANC)GLAD 97| $a. I 19. 16: 105|10$a. Gilbert, Grove Karl, $d 1843 -1918. |10$a. Hydraulic -mining dâebris in the Sierra Nevada /$cby Grove Karl Gilbert|0 $a. Washington : $b. U. S. Gov't Print. Off. , $c 1917| $a 154 p. : $bill. , maps, plates ; $c 29 cm|1 $a. Geological Survey professional paper, $vno. 105| $a. At head of title: Department of the Interior| $a. Many of the plates printed o n both sides of leaf| 0$a. Hydraulic mining. | 0$a. Gold mines and mining$z. Sierra Nevada (Calif. and Nev. ). | $a. United States$b. District of Columbia$d. Washington$9(1917)| 0$a. Geological Sur vey professional paper, $vno. 105| $l. BANC$x 1$dpf$a. F 868. S 5. 7$b. G 56| $l. ENGI$x 220$a. TN 421$b. G 5| $n. CU| 8/28/97 Organization of Information in Collections

OCLC MARC OLUC da gilb, hydr Record 10 of 32 NO HOLDINGS IN UCB - 73 OTHER HOLDINGS OCLC: 4680933 Rec stat: c Entered: 19790222 Replaced: 19960515 Used: 19980821 > Type: a ELvl: I Srce: Audn: Ctrl: Lang: eng BLvl: m Form: Conf: 0 Biog: MRec: Ctry: dcu Cont: GPub: f Fict: 0 Indx: 1 Desc: i Ills: ad Fest: 0 Dt. St: s Dates: 1917, < > 1 010 gs 17 -387 < > 2 040 DLC $c COA $d OCL < > 3 050 QE 75 $b. P 9 no. 105 < > 4 086 0 I 19. 16: 105 < > 5 090 $b < > 6 049 UCBB < > 7 100 1 Gilbert, Grove Karl, $d 1843 -1918. < > 8 245 10 Hydraulic-mining d|ac|ebris in the Sierra Nevada / $c by Grove Karl Gilbert. < > 9 260 Washington : $b U. S. Gov't Print. Off. , $c 1917. < > 10 300 154 p. : $b ill. , maps, plates ; $c 29 cm. < > 11 410 20 Geological Survey (U. S. ). $t Professional paper - United States Geological Survey ; $v no. 105 < > 12 500 At head of title: Department of the Interior. < > 13 500 Many of the plates printed on both sides of leaf. < > 14 650 0 Hydraulic mining. < > 15 650 0 Gold mines and mining $z Sierra Nevada (Calif. and Nev. ) < 8/28/97 Organization of Information in Collections

DLA (MELVYL) MARC 1. ID 558332 BASE BW STS c REC am ENC I DCF i ENT 790222 INT REP GOV f CNF 0 FSC 0 INX 1 CTY dcu ILS ad MEI FIC 0 BIO MOD CSC CON LAN eng PD 1917 010 gs 17000387 <BG, BW, CAS> 040 DLC $c COA $d OCo. LC $d CU-WR <BW> 040 DLC $c COA $d m. c. $d CSFA <CAS> 050 QE 75 $b. P 9 no. 105 <BW> 086 0 I 19. 16: 105 <BW, CAS> 086 I 19. 16: 105 <BG> 100 1 Gilbert, Grove Karl, $d 1843 -1918 <BW> 100 10 Gilbert, Grove Karl, $d 1843 -1918 <BG, CAS> 245 10 Hydraulic-mining d_ebris in the Sierra Nevada / $c by Grove Karl Gilbert. <BW, CAS> 245 10 Hydraulic-mining d_ebris in the Sierra Nevada / $c by Grove Karl Gilbert <BG> 260 Washington : $b U. S. Gov't Print. Off. , $c 1917. <BW> 260 0 Washington : $b U. S. Gov't Print. Off. , $c 1917 <BG> 260 0 Washington : $b U. S. Gov't Print. Off. , $c 1917. <CAS> 300 154 p. : $b ill. , maps, plates ; $c 29 cm. <BW, CAS> 300 154 p. : $b ill. , maps, plates ; $c 29 cm <BG> 410 20 Geological Survey (U. S. ) $t Professional paper - United States Geological Survey ; $v no. 105 <BW> 490 1 Geological Survey professional paper $v no. 105 <BG> 490 1 United States. Geological Survey. Professional paper -United States Geological Survey ; $v no. 105 <CAS> 500 At head of title: Department of the Interior. <BW, CAS> 500 Many of the plates printed on both sides of leaf. <BW, CAS> 500 At head of title: Department of the Interior <BG> 500 Many of the plates printed on both sides of leaf <BG> 650 0 Hydraulic mining <BG, BW, CAS> 650 0 Gold mines and mining $z Sierra Nevada (Calif. and Nev. ) <BG, BW> 650 0 Gold mines and mining $z Sierra Nevada Mountains <CAS> 752 United States $b District of Columbia $d Washington $9 (1917) <BG> 830 0 Geological Survey professional paper $v no. 105 <BG> 830 0 Professional paper (Geological Survey (U. S. )) $v no. 105. <CAS> 8/28/97 Organization of Information in Collections

Review of MARC Assignment • Several errors in questions may have led to the wrong places – Used to use OCLC screen tags rather than field and possition information • Many of the items are in the LEADER area and not in numbered tags 8/28/97 Organization of Information in Collections

Using OCLC to find MARC Records • • Logon to MELVYL from any screen type start from the database selection screen type oclc at the enter prompt enter the Authorization code xxx-xxx (use the real code as supplied in class • at the password prompt, enter the password as supplied in class 8/28/97 Organization of Information in Collections

Searching • Use derived keys directly • Use “fin index search_value” • For Authority searches – cho AF; search 8/28/97 Organization of Information in Collections

OCLC search keys (Numeric) • • • an = OCLC Number (OL or AF) bn = ISBN (OL or AF) cd = CODEN (OL) gn = Government Document Number (OL) ln = LC Control Number (LCCN) (OL or AF) • mn = Music Publisher Number (OL) • sn = ISSN (OL or AF) 8/28/97 Organization of Information in Collections

OCLC search keys (Derived) • • • da = Derived Author/Title (OL) dc = Derived Corporate Name (OL) dn = Derived Name (AF) dp = Derived Personal Name (OL) ds = Derived Topical Term (AF) dt = Derived Title (OL or AF) 8/28/97 Organization of Information in Collections

Derived Keys Format • • • TYPE FORMAT Name/title 4, 4 Title 3, 2, 2, 1 Personal name 4, 3, 1 Corporate Name* =4, 3, 1 Conference Name =4, 3, 1 8/28/97 Organization of Information in Collections EXAMPLE mitc, gone lif, in, th, f bach, joh, s =ener, off, o =high, ene, p

OCLC Phrase Search Keys • • • ti pn co cn su 8/28/97 Title OL or AF Personal name AF Corporate name AF Conference name AF Subject AF Organization of Information in Collections

OCLC Searches: examples • • fin ln 72 -4519 fin gn ga 11376109 fin dt cat, of, th, m and yr 1980 -81 and ft bks fin dp mich, jam, a and dt tal, of, th, s and yr 1946 and ft bks • sca ti journal of the american med 8/28/97 Organization of Information in Collections

Limiting results • set ft bks and yr 1985 - and act • gon, wi, th, w/1964 – year : 1964 – decade : 19 xx – range : 1950 -1960 – open ranges : 1950 - or -1950 8/28/97 Organization of Information in Collections

Copy Cataloging • Find the best matching record on OCLC (or RLIN) to the item in hand. • Make any corrections to existing record to match the item in hand • “Produce” the new record. 8/28/97 Organization of Information in Collections

Homework • Assignment 2 extended -- OCLC searching 8/28/97 Organization of Information in Collections

Next Time • AACR II Rules for description 8/28/97 Organization of Information in Collections