Keys to Department of State Compliance 7152012 1

Keys to Department of State Compliance 7/15/2012 1

Annual Background Checks All host family members 18 and over All Rotarians who are YEOs, counselors, youth protection officers, district committee All individuals who will have direct one-one contact with exchange students BEFORE interacting with students or seeing student/host family documentation 7/15/2012 2

Do. S Annual Testing All Rotarians who are YEOs, counselors, youth protection officers, district committee Tutorial and test available on line after receiving username and password BEFORE interacting with students or seeing student/host family documentation If you need the test, you need a CBC If you are a counselor/YEO and need a CBC, you need the test 7/15/2012 3

Complete All Inbound Forms Every form complete Completed in order Completed in a timely manner Complete at all times Complete through the end of the exchange Retain records for three years after exchange 7/15/2012 4

Inbound Tracking Student Name: Host Club: Rotarian Initials Action completed Date Guarantee Form Completed: / / School Letter of Acceptance : / / School Check List Completed (Form IB 29) / / Insurance Purchased / / Items sent or given: Date Rotarian Initials Summary of regulations, rules, procedures, insurance / / Sexual abuse documents / / Host family profile / / School/community profile Identification card / / Orientation Program date: / / Cultural Awareness Training: Counselor August meeting: Must be in person / / Describe Visit: Corrective action ** All other contact (except August) may take place in-person, on the phone or via electronic mail and MUST be properly documented. Counselor September meeting: / / Describe Visit: IB 1 Inbound Audit 1 7/15/2012 Corrective action Counselor October meeting: Describe Visit: Corrective action Post Exchange Evaluation Report Return Flight to ESSEX / / 5

Student Records INSERT ONE COMPLETE COPY OF EACH OF THE FOLLOWING: *Should have these forms prior to student arrival Guarantee form Application with all signatures and attachments Airline itinerary * Retrieve these forms by or at orientation DS-2019 I-94 Card Passport Visa Insurance coverage Confirm students return flight (round trip ticket) IB 5 Inbound Audit 2 7/15/2012 6

DISTRICT CHAIRPERSON INBOUND APPLICATION CHECKLIST Please return the forms to: ESSEX Country Contact Name Address City, State Zip «Expect» Is the date I expect to receive (2) guarantee forms, school letter and (1) hosting information form. Date Completed checklist _______ Mailed (1) application, (3) guarantee forms, Club Inbound Application Checklist (IB 13), School Admission Letter & explanation (IB 25 Page 1 & 2) and Worksheet IB Hosting to: _____________________ Rotary Club _____________________ Club contact or YEO _______ FOLLOW-UP CALL to Club on progress. _______ Received Guarantee forms (Review forms to be sure they are complete) _______ School letter _______ Electronic hosting form from club _______ Fax or email IB 21“INBOUND ELECTRONIC HOSTING INFORMATION” and GUARANTEE FORM to Inbound Coordinator _______ Mailed (2) completed ORIGINAL GUARANTEE FORMS, IB 25 SCHOOL LETER and IB 21 ELECTRONIC INBOUND HOSTING INFORMATION form to ESSEX Contact. Congratulations you have completed the inbound process. Please write to the student as soon as possible. IMPORTANT INFORMATION Please understand that the student cannot apply for a VISA unless they have the guarantee forms and hosting information. It can take up to 90 days for the VISA process. Please keep in contact with your club to monitor their progress. Review the GUARANTEE FORMS to be sure that all information is complete. All information in section D, E, F and G of RI forms should be completed. Please copy and keep for your records. IB 9 Inbound Audit 3 7/15/2012 7

CLUB INBOUND APPLICATION CHECKLIST ______ Is the date I expect to receive (2) guarantee forms, IB 25 school letter and (1) IB 21 hosting information form. (Return the forms to: District Chair Date Completed Club Chairperson application placement process checklist _______ Completed Electronic Inbound Hosting form IB 21 on website _______ Completed School Admission Letter IB 25. Completed Section F of Guarantee form: (Be sure it is complete and in blue ink) IMPORTANT We request that you go to www. exchangestudent. org under ESSEX Forms GF Section F and complete as much information as possible and print that page before acquiring signatures. _____ Sec D (Minimum allowance ($75 $125) _____ Sec E Host Counselor information _____ Sec F w/ High School Seal or Stamp applied to each form. _____ Sec G host family information ( Host Family cannot be the Counselor) _____ Mailed (2) guarantee forms, school letter IB 25 and Electronic Inbound Hosting form (IB 21) to District Chair Congratulations you have completed the inbound process. Please write to the student as soon as possible. IMPORTANT INFORMATION Please understand that the student cannot apply for a VISA unless they have the guarantee forms and hosting information. It can take up to 90 days for the VISA process. All information in section D, E, F and G of RI forms should be complete. IB 13 Please photo copy for your records. Keep this form for your records. Inbound Audit 4 7/15/2012 8

Student Name Country From Hosting Form District From Host Rotary Club Club Counselor Address City Telephone Home State First Host Family Zip Telephone Work Telephone Fax Zip Proper First and Last Name Address City Telephone Home E-mail (Cannot be the host family) E-mail ESSEX District Number State Telephone Work Telephone Fax MUST HAVE ALL INFORMATION BELOW Name of High School Address City State Principal’s Full Name School start date Zip Name of Airport to arrive at The student should arrive between IB 21 Inbound Audit 5 7/15/2012 and no later than 9

U. S. A. Consulate General Visa Processing Division School Letter Dear Visa Processing Officer. Please allow me to introduce myself. I am NAME, the TITLE at SCHOOL NAME High School in CITY, STATE, COUNTRY. This letter is to confirm for you the acceptance for the academic year _____, «First» «Last» as a Rotary Exchange student visitor in our High School. All school signatures and seals of the school on the Rotary Guarantee forms and all other documents pertaining to this student are true and accurate. This student is being hosted by a family that resides in our School District, therefore, there will be no cost for tuition. OR For Private School: Tuition is being waived for this Rotary Exchange Student. We are holding a space in our class for «First» «Last» and I request that you expedite for «First» «Last» the appropriate visa to enter our country. The Rotary Youth Exchange Program is a strong asset to our community. It has brought to us many fine student visitors over the years and we look forward to receiving «First» «Last» for this coming year through this fine organization. We appreciate all and any courtesies you are able to offer «First» «Last» in the visa process. Sincerely yours Name of School Officer: ________________ (print legibly) Date_______ Title: ________________________ Signature of School Officer SCHOOL SEAL REQUIRED: IB 25 Inbound Audit 6 7/15/2012 10

School Checklist Form EXCHANGE STUDENT NAME: First _______________ Last_________________ SCHOOL NAME: ________________________________________ School Start Date: __________ School End Date: ___________ ROTARY DISTRICT _____ ROTARY CLUB NAME: ________________________ Statement Yes 1. We have been provided with a translated “written English language summary” of the exchange student’s complete academic course work prior to commencement of school. 2. If the Exchange Student has completed secondary school prior to enrolling in a U. S. School, we have been notified by ESSEX. 3. We have determined that the student has not completed secondary school prior to enrolling in a U. S. School. 4. The student will be eligible for graduation. 5. The student will be eligible for participation in interscholastic sports if academic and other conditions of eligibility are maintained. 6. This school is accredited. RYE SCHOOL OFFICIAL COUNSELOR NAME (Print) Signature Address IB 29 Telephone Number Inbound Audit 7 Email address 7/15/2012 No DATE 11

WELCOME LETTER This is a sample letter to be sent to your inbound student and family which meets US Department of State information requirements prior to the student’s arrival. You may add information to this letter that fits your District needs. Be sure to retain essential information. A copy of this letter must be documented in the students file. District _____ Rotary Youth Exchange Program Date: ______ FROM: Inbound Chairperson __________________________ Address __________________________ __________________________ Home Phone ____________ Work Phone ____________ Cell Phone ____________ e mail _______________ TO: Student Name_______________Country_________District____ Greetings from our Rotary District in ________, USA, In order to make this a safe and successful year for you as an exchange student in the USA, there are many things that you and your parents must understand accept before coming to our country. This information is included in this letter, so that there will be no misunderstandings of what is expected of you and what is required of you to satisfy the many regulations that have been set for……………. . IB 33 Inbound Audit 8 7/15/2012 12

ESSEX Inbound Student Rules and Conditions of Exchange Addendum to Long. Term Application - Section F: Rules and Conditions of Exchange As a Youth Exchange student sponsored by a Rotary club and/or district, you must agree to the following rules and conditions of exchange. Violation of any of these rules may result in dismissal from the program and immediate return home, at student’s expense. Please note that districts may edit this document or insert additional rules if needed to account for local conditions. • You may not reside with any relative during your exchange. • You may not be employed on either a full-time or part-time basis but may accept sporadic or intermittent employment such as babysitting or yard work. • School Credit - You must not expect to receive a diploma, placement in a certain grade level, or to graduate from high school in your host country. Credits for course work taken in another country cannot be assured. Transferring course credits will depend on the policies of your home high school and the foreign high school you will be attending. • You may participate in school sanctioned and sponsored extra-curricular activities, including athletics, if such participation is authorized by the local school district in which you are enrolled and authorized by the State authority responsible for determining athletic eligibility. However, athletic eligibility or participation is not guaranteed. • You must enroll and participate in a full course of study in your school. 1. Before your departure you must provide your host Rotary District with a complete record of your high school years (courses taken and grades achieved). 2. You must provide an English language summary of your academic course work. 3. You must inform your host district if you will have graduated before the program begins. 4. You must certify that you have not previously been an academic year or semester exchange student in your host country. • You MUST purchase CISI Bolduc Health Insurance – Plan B and Personal Liability coverage PRIOR to your arrival or your visa could be in withdrawn. For detail information visit: http: //www. culturalinsurance. com/pdf/rotary_brochure_english. pdf • You must show proof of proper immunization as required by your school district and State. The usual requirements are listed below: You could be asked to confirm other immunizations based on your hosting high school requirements. • Etc. Must be signed by student and parents!! IB 41 Inbound Audit 9 7/15/2012 13

INDEPENDENT TRAVEL RULES ESSEX has recently had to deal with students who wanted to terminate their experience and travel on their own. In our opinion, this represents a significant risk to Rotary and to the students. 1. The students and parents have signed agreements to come to their host family/district directly and return by a direct route at the end of their experience. 2. The RI guidelines require that when in a host District’s care, a student not travel alone nor be accompanied only by other students. District MUST approve all travel outside the boundaries of the District. 3. The Insurance coverage obtained for the young people is rated with the expectation that students are under the protective umbrella of Rotary. Continued eligibility for the coverage requires that they be Rotary Exchange Students and under the guidance and supervision of Rotary. 4. The Rotary Youth Exchange Program is not a travel program. Any opportunity to travel is at the discretion of the Rotary District with the permission of the natural parents. 5. You may, with the approval of your Host District/Club and with the approval of your natural parents, enroll in Rotary approved tours that are available to students. Travel on commercial airlines is acceptable for these tours with approved/responsible adults meeting the student at each end. Therefore, all travel that does not follow these guidelines is not approved for ESSEX students. There may be an occasion when a student elects to leave the host district without the approval of Rotary. In this event, the following steps should be taken: 1. Advise the ESSEX country contact who will communicate with the sponsoring district chair. 2. Advise the student and parents that the student has undertaken travel or left the district without the approval of Rotary. Due to this, the student has elected to end his/her relationship and terminate Rotary's responsibility for the individual. Due to this decision and action of the student (and parents, where applicable), the following steps are taken: A. The appropriate branch of the host country government is notified that the student's visa is no longer sponsored by Rotary and the individual is no longer a student in the school system B. The Insurance carrier is notified that the student is no longer with the Rotary Youth Exchange program and coverage should be cancelled immediately. C. The student should receive no assistance from the host or sponsoring Rotary clubs…………………. . D. The student should not be permitted to leave items with host families nor be permitted to return there. YE 325 E. The student's return travel to the home country is the sole responsibility of the student and his/her family. Inbound Audit 10 This must be signed by the student and parents 7/15/2012 14

DOS Welcome Letter Inbound Audit 11 7/15/2012 Exchange The Exchange Visitor Program Visitor WELCOME BROCHURE Brochure Bureau of Educational and Cultural Affairs Inbound Private Sector Exchange Audit 12 United States Department of State The Department of State welcomes you to the United States. 15 We are pleased to receive you as an exchange… visitor.

Student Protection Policy Student Protection Brochure SX 715 Inbound Audit 13 7/15/2012 DISTRICT POLICY AND PROCEDURES Statement of Conduct for Working with Youth Rotary International is committed to creating and maintaining the safest possible environment for all participants in Rotary activities. It is the duty of all Rotarians, Rotarians’ spouses, partners, and other volunteers to safeguard to the best of their ability the welfare of and to prevent the 16

Complete Resources List District Governor District Chairman Name Phone Email or Web Address District Inbound Chairman District Student Protection Officer ESSEX Student Protection Officer Ron Smith 1 -866 -683 -0533 rsmith@ materialsresources. com Host Family 1 Include address Host Family 2 – when identified Include address Host Family 3 – when identified Include address Club YEO Club Counselor Club President Outside Resource /female Outside Resource/male Doctor Dentist Psychologist/Psychiatrist Police Hospital Suicide Prevention Hotline Rape Crisis Hotline Child Protection Agency School Profile - web address Community Profile - web address Host Family Profile - Application Sexual Abuse Brochure Dept of State – TOLL FREE NUMBER FOR STUDENTS IB 37 Inbound Audit 14 State Department Brochure 7/15/2012 Temporary or arrival host family only 1 -866 -283 -9090 17

STUDENT RECEIPT OF INFORMATION Student Name: _________________Country: _________ We have received, read and understand the following documents: • ESSEX Inbound Student Rules and Conditions of Exchange • ESSEX Program Guidelines • Independent Travel Rules • US Dept. of State Welcome Letter • The Exchange Student Visitor Program Welcome Brochure • ESSEX Student Protection Policy Brochure We have received the following information: • 1 st Host Family Profile • Resource List with community and school profile • Copy of ID Card (original to be given upon arrival of the student) __________________________ Parent Signature Date Parent Signature Date _____________ Student Signature Date I have sent my travel Itinerary to my District Chairman, Host family and Counselor. _____________ Student Signature Date I have purchased the required insurance coverage. _____________ Student Signature Date IB 45 Inbound Audit 15 7/15/2012 18

Orientation Record THE FOLLOWING TOPICS WERE DISCUSSED: The rules of the program Who to call with a problem Cultural awareness and cultural shock Improving my host country language Travel do’s and don’ts and air ticket security Relationship with my families Relationship with my Rotary Clubs Relationship with my Rotary Districts Relationship with my schools Relationship with my communities How to be safe when not at home Rebound Rotary blazer and proper attire Power of attorney (medical release) Passport, student visa documents, Speech preparation Pins and business cards to exchange Boredom and volunteering Telephone and internet use Dating, drinking, drugs, driving Travel What’s needed (incl prescriptions) CISI-BOLDUC INFORMATION REGARDING INSURANCE COVERAGE AND CLAIM PROCEDURE THE FOLLOWING MATERIALS WERE DISCUSSED AND DISTRIBUTED: DOS Exchange Visitor Program brochure (IB Only) ID cards DOS Welcome Letter (IB only) First night questions ESSEX program brochure What is Rotary Student Protection Policy, brochure, and reporting Monthly reports to Rotary Districts Safety guidelines for students Post Exchange Evaluation Characteristics of a good ambassador Metric conversion Attitudes of a successful exchange student Resource List for YE Students (IB only) I attended an EXCHANGE STUDENT ORIENTATION and the above information was discussed, reviewed, and/or distributed. Student Name: (Print) Date: YE 329 Student Signature: Inbound Audit 16 7/15/2012 19

ID Card – Reissue for each host family YE 333 Inbound Audit 17 7/15/2012 -2013 ESSEX Student Protection Officer: 1 -866 -683 -0533 ESSEX: essexyep@gmail. com 1 -866 -768 -2799 US Dept of State Contact Hotline: 1 -866 -283 -9090 DOS Office of Designate: 1 -202 -632 -9310 POLICY # Insurance: CISI Bolduc/ACE American Ins. Co. Tel # 1 -800 -303 -8120 Student Name _______________________ Host Family ________________________ Address _________________________ Telephone ________________________ E-Mail __________________________ Host Rotary Club ______________________ Counselor ________________________ Club President ______________________ Rotary District ______________________ District or Inbound Chair ___________________ 20

Exchange Student Monthly Report Students Name______________________Date_________ Sponsored by Rotary Club of ___________________________ Hosted by Rotary Club of _____________________________ Present Host Family___________________Phone_______________ Counselor Name _________________Phone_____________ Did you receive a monthly allowance this month? Yes/No How much did you receive? ______ Do you attend Rotary meetings? Yes/No If so - How often? weekly semi-monthly What other Rotary function/events have you attended this month? Public speaking engagements (i. e. Rotary gatherings, church, etc. ) etc. Do you have any additional concerns, questions, or problems that we can help you with or you would like to make us aware of? _____ Signature ________________________ YE 305 Inbound Audit 18 7/15/2012 21

EXCHANGE PROGRAM TRAINING DISTRICT ____ ATTENDANCE ROSTER ______Club Counselors/YEO ______Host Families Date: _________Outbound Parents ______Inbound Students **agenda of training must be attached ______Outbound Student Please print and sign your name below and list which Rotary Club you participate with to document your attendance at this Training Session. Thank you. 1. ___________________________________ (print your name here) (your Signature here) (Club) 2. _________________ (print your name here) 3. _________________ (print your name here) ___________________________________ (your Signature here) __________________ (Club) YE 301 Inbound Audit 19 7/15/2012 22

POST EXCHANGE STUDENT EVALUATION This form to be retained in the District file To help us continue to improve our program, please answer these questions as honestly and with as much detail as possible. Please feel free to attach additional sheets. Name _______________________________ Host country_________________ District ____ Club _________________ Sponsoring Country ______________ District ____ Club _________________ Orientation How would you rate the orientation/training you received prior to departing on your exchange? q. Excellent q. Good q. Adequate q. Poor Please Explain: ____________________________________________________________________________________ What would you suggest to improve the pre departure orientation? Etc. YE 313 Inbound Audit 21 7/15/2012 23

Post Evaluation – School Thank you for accepting our Rotary Exchange Student into your high school for the past academic calendar To enable the district and club committee to evaluate and improve our program please answer the questions PLEASE MAIL THIS COMPLETED FORM TO THE ROTARY CLUB COUNSELOR AFTER THE ROTARY EXCHANGE STUDENT HAS COMPLETED THE SCHOOL YEAR INBOUND EXCHANGE STUDENT NAME: First ________ Last___________ SCHOOL NAME: _________________________________ NAME (Print) & TITLE SIGNATURE DATE 1. 2. 3. SCHOOL OFFICIAL Did the Rotary Exchange Counselor adequately explain the exchange program prior to the student’s enrollment? Yes No Did you receive the Rotary Exchange student’s forms necessary for enrollment prior to he first day of school? Yes No Etc. IB 49 Inbound Audit 22 7/15/2012 24

POST EXCHANGE – EVALUATION BY HOST FAMILY Name: ________________ Thank you for your support in hosting our exchange student. To enable the district and club committee to evaluate our program and make future exchanges more enjoyable and effective, we request that you evaluate your experience. In addition, we would like you to let us know your appraisal of how we prepared and advised your family so that we may better prepare other host families for this experience. Name of student: __________0_________Date of hosting: ____________ Did the Rotary club adequately explain the exchange program and discuss your responsibilities before your student arrived? q. Yes q. No Please explain: _____________________________________ Etc. HF 225 HF Audit 11 7/15/2012 25

Host Family Application One per family. Must be completed prior to the student’s arrival and a copy of page 1 4 must be sent to the exchange student as a family profile per the Dept of State. (Please print in ink or type) Student Name: ________________ Rotary Club_______________ Is this a single parent household? (Y/N)______ Host Mother: (Full Name) DOB: Email: Mobile Tel: Level of Education: Employer: Job Title: Address: Point of Contact: Telephone No: Host Father: (Full Name) DOB: Email: Mobile Tel: Level of Education: Employer: Job Title: Address: HF 205 HF Audit 6 7/15/2012 Point of Contact: Telephone No: 26

Host Family Interview Hosting Club YEO must do a Host Family in-home interview. Each member of the family must be present for the interview. **Host Family must not have access to an exchange student’s application or student’s contact information until the Host Family is approved. An inspection of the home is to be done at this time and photographs of the following must be documented: exterior of home, kitchen, student’s bedroom, family and living areas. Host Family: ____________Interview Location__________Date____ Rotary District_____ Rotary Club______________ Please answer the following questions: Why are you interested in hosting an exchange student? ______________________________________ Are you interested in hosting: a boy____ a girl____ either ______ Would you prefer to host: Fall_______ Winter_______ Spring____ Please indicate your feels about a student who smokes. ________________ Will Receive ____ Will not Receive____ Prefer a non-smoker but will accept smoker_______ Has the family hosted Rotary or other students in the past? Yes___ No___ If so, please describe other hosting experiences. ___________________________________ Please list foreign language background, if any, for family members. ___________ HF 213 HF Audit 3 7/15/2012 27

Host Family Personal Information PERSONAL INFORMATION – HOST FAMILY VOLUNTEER Each member of the Host Family 18+ of age must complete this form. References can be the same for each family member. Conduct the host family orientation after the host family has been fully vetted and accepted Volunteer Name: __________________________________ City/State/Zip: ______________________________________________________________________________ Home Telephone: ________________ Cell Tel: _______________ Email: _______________________________________ Name of Rotary Club ___________________ District _________ PERSONAL REFERENCES (not relatives and not more than one former or current Rotarian) **Must verify, at least 2 references. 1. Name: _______________________________________ Address/City/State/Zip: ________________________________ Telephone: _______email: ____________ Relationship: __________ HF 317 HF Audit 4 7/15/2012 28

Host Family Reference Form HOST FAMILY REFERENCE FORM Host Family Name______________________________ ROTARY CLUB ___________________ Please fill out this form as honestly and completely as possible. All answers will be kept strictly confidential RETURN THIS FORM TO THE HOST ROTARY CLUB This form is to be retained with the host district records 1. How long have you known this family? (approximately) ________Years 2. In what capacity do you know this family? _______________________ 3. Have you visited this family in their home? ______ How often? _____________ 4. Is the home reasonably clean and well-kept? ______ Comments_________________________________________ 5. Is this family able to incur the additional cost of hosting an exchange student? _______ Comments_________________________________________ HF 209 HF Audit 5 7/15/2012 29

Host Family Tracking Student: Host Family: Rotarian Initials Date Application form completed In-home interview completed Photographs of the following: exterior of home, kitchen, student's bedroom, student's bathroom and living area Background checks completed: Two references verified Abuse policy discussed Orientation on program completed Copy of State Dept 62. 25 Discuss cross-cultural difficulties and strategies Maintain a monthly schedule of personal contact with the host family. At least once during the fall and once during the spring the contact must be in person or, with more than one host family, at least once per home. All other contact may take place in person, on the phone or via electronic mail and must be properly documented. August Counselor meeting: Describe Visit and Corrective Action, if necessary 2 nd Sponsor Representative visit to home (within 30 -60 days of placement): Describe Visit and Correction Action, if necessary HF 201 HF Audit 2 7/15/2012 30

All inbound students are required to submit the information below when they change host families. This report must be filed within 5 days of the student's move, in order to allow US government authorities to be properly notified. Failure to do so could put the student at risk for deportation. Host Family Change Form Student name: Student e-mail address: Student cell phone number: Please provide the following information in reference to your new host family: Date of move to new family: Full name of new host father: Full name of new host mother: Street address: City: Zip code: Home phone number: Host father's cell phone number: Host mother's cell phone number: Host father's e-mail address: Host mother's e-mail address: District: Host Family Changes MUST be reported to ESSEX INBOUND COORDINATOR within 5 days of change. IB 50 Inbound Audit 20 7/15/2012 31

Volunteer Application Every non host family volunteer (Rotary counselor, YEO and Rotary members, general volunteer) 18+ of age must complete Position applying for: Counselor Date: _______ Counselor for (student name)__________________________ I have received Counselor training: Initials____ Youth Exchange Officer Non-Host Family Volunteer Name: ________________________________________ City/State/Zip: __________________________________________ Telephone: _________Cell #________ Email: ____________________ I am a Member of _____________ Rotary Club District _________ VOLUNTEER HISTORY WITH YOUTH: (please attach additional sheets, if necessary) Have you had a previous affiliation in any way with the Secondary School Student program and/or international exchange students (ie, hosting, placing or monitoring exchange students)? YES / NO If Yes, please indicate the name of the sponsor that you were affiliated with and list the dates of your affiliation with that organization: ___________________________________________ List Other Volunteer position and or organization involvement: _______________________ PERSONAL REFERENCES (not relatives and not more than one former or current Rotarian) YE 320 Audit 24 7/15/2012 32

VOLUNTEER REFERENCE FORM Non-Host Family ** Two references per volunteer / References cannot be a relative and not more than 1 form or current Rotarian. Please fill out this form as honestly and completely as possible. All answers will be kept strictly confidential RETURN THIS FORM TO: _____________________________ ________________________________________ This form is to be retained with the host district records Volunteer Name __________________ Rotary Club____________ Your Name _____________________________________ Address_____________City____________St. _______Zip_______ Telephone (______)___________email: _____________________ 1. How long have you known this individual? (approximately) ________Years 2. In what capacity do you know this individual? ____________________ 3. Are you aware of any problems such as alcoholism, drug abuse, physical abuse, etc. that might affect this Individual’s work with exchange student program? _____If yes, please explain in confidentiality 4. In your judgment, is this person a dependable, honest and stable individual? _____________________________________________________ 5. Would you recommend this individual to work with Rotary Youth Exchange students? _______________________________________________ YE 318 Audit 25 7/15/2012 33

Complete All Inbound Forms Every form complete Completed in order Completed in a timely manner Complete at all times Complete through the end of the exchange Retain records for three years after exchange 7/15/2012 34