July 2018 Special Education Collections July 2018 Special

July 2018 Special Education Collections

July 2018 Special Education Collection Who Submits? School District of Residence Who Else Submits: Charter School Foster Parent Home District (1305) Who Does Not Submit: Educating LEA (if different that the SD of residence or CS) APS, IU, County Prison, CTC, PRRI You Do Not Submit These Students: Students educated in state adult and state juvenile correctional facilities. (These are reported by PA Department of Corrections Education)

July 2018 Special Education Collection What Templates/Which Students? Student and Special Education Snapshot Templates Student Template record must exist in the current school year for the LEA reporting the student in the Special Education Snapshot. ***ALL special education students ages 14 and older as of July 1, 2017 AND any other special education students with a transition plan as part of their IEP*** If any of these students also exited special education, report their exit date and exit reason. No other special education students should be reported in this collection. Examples 12 year old student with no transition plan that returned to regular education would not be reported. 14 year old student that did not exit special education during the school year would be reported regardless of whether or not the student has a transition plan. 13 year old student with a transition plan that exited special education would be reported including exit information.

July 2018 Special Education Collection DQE Rules If 14 or older as of 7/1/17– Transition IEP Status Code (45) cannot be blank If Transition IEP Status Code (45) = Y then field remaining transition fields (73 -76) cannot be blank If fields 73, 74, 75 or 76 = Y then field 45 must equal Y If Reason for Exiting (52) = Graduated (01) 16 or older as of 12/1/17 If Reason for Exiting (52) = Reached Max Age (03) 20 or older as of 12/1/17 If Reason for Exiting (52) = Transferred to Regular Education (05) then Special Education (38) must equal E. Field 38= Y for all other records regardless of exit reason.

July 2018 Special Education Collection Other Considerations Can a student 14 or older as of 7/1/17 have an N in Transition IEP Status Code (45)? – Yes Can the LEA answer Y to field 45 and N to 73 -76? - Yes Moved within PA, known to be continuing – Code 99 is not optional If the student graduated report them as a Graduate (Exit Reason 01) regardless of the student’s age. Very few students should be reported as Reached Max Age If student is reported as RMA they are a dropout for Grad/Cohort

Special Education Referrals Scenario 1 If a student is receiving services from the district of residence or charter school, • Field 167 (Special Education Referral) = N • Field 217 (District of Enrollment Code) = Field 1 • Reporting LEA (SD or CS) must submit enrollment record Scenario 2 If a student is receiving 100 percent of his/her services from a PIMS reporting agency (another SD, CS, CTC, IU, APS, PRRI, SJCI), • Field 167 = Y • Field 217 = AUN of Educating LEA • Reporting LEA (SD or CS) does not submit an enrollment record The enrollment record will be submitted by the educating LEA Scenario 3 If a student is receiving 100 percent of his/her services from a non-PIMS-reporting agency, • Field 167 = N • Field 217 = Field 1 (SD or CS) • Reporting LEA (SD or CS) must submit enrollment record Field 2 in the school enrollment template must match field 2 in the Student template

July 2018 Special Education Collection Tables Information on Tables is collected through the IU Required Tables are 1, 2, 3, 8 A (only selected schools), 9 A, and 13 Tables are sent to IU and processed through Spot Checker When LEA data is error free, IU contacts Penn Data and final tables are created

July 2018 Special Education Collection Tables 1 – 3 the number of full-time equivalent personnel employed or contracted to provide special education and related services based on or around December 1 child count date Table 8 A – the number of children with disabilities evaluated July 1, 2016 – June 30, 2017 (does not include re-evaluations) Table 9 A – the number of children with disabilities subject to disciplinary removal July 1, 2016 – June 30, 2017 Table 13 – the number of children with and without disabilities ages 3 – 21, subject to expulsion

July 2018 Special Education Collection TABLE 1 Personnel (in Full-Time Equivalency of Assignment) To Provide Special Education and Related Services For Children with Disabilities, Ages 3 -5 by LEA Number of Special Education Paraprofessionals for Ages 3 -5 Number of Special Education Teachers for Ages 3 -5 Total Highly Qualified and Total Not Highly Qualified Note: Include the number of full-time equivalent personnel employed or contracted to provide special education and related services based on or around the December child count date. IU contracted staff are reported by the IU District/Charter contracted staff should be reported by the District/Charter.

July 2018 Special Education Collection TABLE 2 Personnel (in Full-Time Equivalency of Assignment) To Provide Special Education and Related Services For Children with Disabilities, Ages 6 -21 by LEA Number of Special Education Paraprofessionals for Ages 6 -21 Number of Special Education Teachers for Ages 6 -21 Total Highly Qualified and Total Not Highly Qualified Note: Include the number of full-time equivalent personnel employed or contracted to provide special education and related services based on or around the December child count date. IU contracted staff are reported by the IU District/Charter contracted staff should be reported by the District/Charter.

July 2018 Special Education Collection TABLE 3 Personnel (In Full-Time Equivalency of Assignment) To Provide Special Education and Related Services for Children with Disabilities, Ages 3 -21 by LEA Audiologists / Speech-Language Pathologists / Interpreters Psychologists / Occupational Therapists / Physical Therapists Physical Education Teachers and Recreation and Therapeutic Recreation Specialists / Social Workers / Medical/Nursing Service Staff / Counselors and Rehabilitation Counselors / Orientation and Mobility Specialists Total Fully Certified and Total Not Fully Certified for each Related Service. While we realize there are many other Related Services Personnel positions within a LEA, those listed above are the only positions required for reporting to OSEP.

July 2018 Special Education Collection TABLE 9 A Report of Children with Disabilities Subject to Disciplinary Removal from July 1 through June 30 by Student Table 9 A contain 5 separate categories *Unilateral removal to an Interim Alternative Educational Setting by School Personnel for one of 3 reasons; Drugs, Weapons, Serious Bodily Injury. Child counted only one time no matter how many removals. *Removals to an Interim Alternative Setting by a Hearing Officer regarding likely injury. (Very few state-wide)

July 2018 Special Education Collection TABLE 9 A Continued… *Out-Of-School Suspensions or Expulsions Each child counted only one time no matter how many times suspended or expelled. Count total number of days *In-School Suspensions Each child counted only one time no matter how many times suspended Count total number of days *Disciplinary Removals Total number of removals Total number of days removed

July 2018 Special Education Collection TABLE 9 A Continued… Note: An additional field has been added. Primary Placement Type (field 32 in Special Education Template) Collected during 12/1 Child Count Same definition: If the student was placed in a residential facility or group home in the same state by a non-educational agency (e. g. court systems; departments of corrections; departments of children, youth and families; department of social services; etc. then field should equal Y. If not enter N. Not WHERE the infraction occurred.

July 2018 Special Education Collection Timelines Spot Checker – Opens May 14 for C 4 submission and June 4 for Personnel and Discipline tables PIMS Sandbox – Opens mid-May C 4 PIMS Submission Window – June 14 – July 20 note: PIMS closed during maintenance window (July 2 -16) LEAs are expected to have files uploaded by July 20 Preliminary Comparison Reports – Week of July 23 C 4 PIMS Re-Submission Window – August 1 - 15 (upload changes to existing submissions based on comparison reports) Personnel and Discipline Tables – August 10

July 1718 Special Education Resources • PIMS Manuals: – http: //www. education. pa. gov/teachers%20%20 administrators/pims/pages/default. aspx#tab-1 – Volume 1 - Domains – Volume 2 - Appendix (where you will find specific codes) • Penn. Data Website: – Contains: Special Education Resource Guide Submission Guide/State Performance Plan – http: //penndata. hbg. psu. edu/ • Transition Q&As: – http: //www. pattan. net/category/Legal/Forms/Browse/Single/? id=5908 c 523140 ba 0 f 34 c 8 b 4572

July 1718 Special Education Resources Contact Information Jodi Rissinger jrissinger@pa. gov Dan Ficca c-dficca@pa. gov ALSO Copy your IU Data Manager