Introducing SPECTRUM 4 0 Nick Poole CEO Collections

Introducing SPECTRUM 4. 0 Nick Poole, CEO, Collections Trust Copyright Collections Trust 2011. Published under a CC license

Introducing Collections Trust • Support museums, archives, libraries and galleries in unlocking the potential of their collections, by: – – – Providing know-how Developing and promoting excellence Challenging existing practices Pioneering new ideas Bringing experts together Copyright Collections Trust 2011. Published under a CC license

Our work • 5 Programmes: – – – Open. Culture Collections Link Culture Grid Excellence in Collections International Copyright Collections Trust 2011. Published under a CC license

Collections Link • Social & professional networking for the Collections community – create groups, share knowledge and expertise, connect with professionals in the UK and Europe • Preserves expertise, avoids short-termism, ensures that the sector is learning from each other and remains fit for purpose • http: //www. collectionslink. org. uk Copyright Collections Trust 2011. Published under a CC license

Culture Grid • Unlocking the potential of digital Collections for online audiences • Brokering culture-sector content to media partners • Developing new applications for cultural content • 1. 3 m objects available for open re-use • Incubating digital business models • http: //www. culturegrid. org. uk Copyright Collections Trust 2011. Published under a CC license

Collections Management • Collections Management is the engine of the museum. It drives us and moves us forward. Everything museums can do for society, for people of all ageas depends on how we manage our Collections. • Managing Collections must never be an end in itself – everything we do with our Collections must be driven towards delivering value for people. Copyright Collections Trust 2011. Published under a CC license

Conceptual model of an organisation People use systems to implement processes which generate information. People Process It is an holistic view – each of these elements acts on the other. Efficiency comes when they exist in balance. Information System Value comes when they are motivated towards an external purpose. Sustainability comes when they can adapt in response to emergent needs. Copyright Collections Trust 2011. Published under a CC license

Conceptual model of museum functions Museums have traditionally been presented as a balance between access and preservation. Care Use Develop Learn This misses both the emergent/ dynamic nature of what we do, and the intellectual capital which is generated. Cultural value emerges from the interaction of caring for material, acquiring and developing collections, promoting their use and developing new knowledge from them. Copyright Collections Trust 2011. Published under a CC license

Supporting improvement • Most of our work is geared towards: – Helping museums achieve greater impact for their audiences – Helping museums operate as efficiently as possible – Ensuring that museums are able to make the most of new opportunities Copyright Collections Trust 2011. Published under a CC license

Strategic Planning • Structure and business functions do not lead to success – success is achieved through vision and strategic planning – Every museum should have a Mission – a statement of the change it is seeking to achieve – Every museum should have a Strategic Plan – a statement of how the museum will use its assets and resources to achieve the Mission – Every museum should have a Collecting Policy – a statement of how its collecting activity will contribute to achieving the Mission Copyright Collections Trust 2011. Published under a CC license

Putting it together Copyright Collections Trust 2011. Published under a CC license

Putting it together Users Politics Funding Culture Copyright Collections Trust 2011. Published under a CC license

Putting it together Users Politics Funding Culture Organisation’s Mission Statement Copyright Collections Trust 2011. Published under a CC license

Putting it together Users Politics Funding Culture Organisation’s Mission Statement Collections Management Policy Copyright Collections Trust 2011. Published under a CC license

Putting it together Users Politics Funding Culture Organisation’s Mission Statement Collections Management Policy Care Use Learn Develop Copyright Collections Trust 2011. Published under a CC license

Putting it together Users Politics Funding Culture Organisation’s Mission Statement Collections Management Policy Care Use Learn Develop People Processes Systems Info Copyright Collections Trust 2011. Published under a CC license

Putting it together Users Politics Funding Culture Organisation’s Mission Statement Collections Management Policy Care Use Learn Develop People Processes Systems Info Evaluation & improvement Copyright Collections Trust 2011. Published under a CC license

Putting it together Users Politics Funding Culture Organisation’s Mission Statement Collections Management Policy Care Use Learn Develop People Processes Systems Info Evaluation & improvement Rich, meaningful experiences for users Copyright Collections Trust 2011. Published under a CC license

The 10 key challenges 1. Enabling as many people as possible to enjoy their right to culture 2. Ensuring that knowledge is managed and used as an asset 3. Supporting collaboration and shared services 4. Supporting long-term strategic development and planning 5. Minimising the environmental costs of delivery 6. Promoting greater use and mobility of collections 7. Embracing the digital opportunity 8. Developing sustainable approaches to risk 9. Balancing costs and improving efficiency 10. Being flexible and responding to change • Our new standards must enable rather than inhibit these requirements for museums Copyright Collections Trust 2011. Published under a CC license

Towards a Standards Framework Strategy (BSI PAS 197) Digital Content (Digital Standards) Governance (Accreditation) Interpretation (Revisiting) Collections (SPECTRUM 4. 0) Collections Care (BSI PAS 198) Copyright Collections Trust 2011. Published under a CC license

BSI PAS 197 • The first cross-domain standard for Collections Management in museums, archives and libraries • Three fundamental principles: – That all decisions about collections should be driven towards achieving a strategic Mission or purpose – That improvement is a long-term ongoing behaviour, not a short-term audit or process – That on a process-level, museums, archives and libraries have more in common than not! Copyright Collections Trust 2011. Published under a CC license

BSI PAS 198 Pollution Environmental factors Heat Object factors Intended lifespan Intended use Ventilation CT BJE Energy use O Humidity Material properties Light Copyright Collections Trust 2011. Published under a CC license

Museum Accreditation Users and their Experiences A simplified standard designed to provide a minimal indication of the key elements of delivering a successful museum service. Organisational Health Collections Each section closely integrated with the others as part of a continuum. Centred around the defining principle of a strategic Mission – hence improvement is relative to the Mission, not to other museums. Copyright Collections Trust 2011. Published under a CC license

SPECTRUM 4. 0 • Not really a Standard • It’s a set of workflows for museums to use to review and refine their own procedures • As much about the point of intersection between Procedures as it is the flow of the procedures themselves • Modelled around the concepts of people, processes, systems, information. • Critically, the Procedures haven’t changed, but the way of interacting with them has Copyright Collections Trust 2011. Published under a CC license

Putting it together Users Politics Funding Culture Organisation’s Mission Statement Collections Management Policy Care Use Learn Develop People Processes Systems Info Evaluation & improvement Rich, meaningful experiences for users Copyright Collections Trust 2011. Published under a CC license

Copyright Collections Trust 2011. Published under a CC license

Copyright Collections Trust 2011. Published under a CC license

http: //standards. collectionslink. org. uk Copyright Collections Trust 2011. Published under a CC license

http: //www. vocman. com/culture. Grid Copyright Collections Trust 2011. Published under a CC license

The future for SPECTRUM • Roadmap to be agreed at Open. Culture 2011 conference • Localised/translated versions in Germany, Netherlands, Flanders • Also teams in Switzerland, Croatia, South Africa • New training tools & guidelines on Collections Link • Expanding to incorporate new workflows for Digital Photography & Digitisation • Thinking about Business Process Automation • Thinking about systems integration Copyright Collections Trust 2011. Published under a CC license

Copyright Collections Trust 2011. Published under a CC license

Future challenges • Managing rich media • Increasing the mobility of Collections • Improving findability • Supporting new forms of research • Understanding sustainability • Integrating new workflows and business functions Copyright Collections Trust 2011. Published under a CC license

Open. Culture 2011 • Annual Great Collections Management Exhibition and Conference • Opportunity to meet with TMS • Seminars on the New Museum Accreditation Scheme • Meeting on the 3 -5 yr Roadmap for Standards • Speakers from the National institutions, Google Art Project, BBC, Europeana and others • www. openculture 2011. org. uk Copyright Collections Trust 2011. Published under a CC license

Working together • SPECTRUM belongs to all of us • We stand united • Connecting UK and Dutch museums • Providing a common language • Leading to new opportunities for partnership Copyright Collections Trust 2011. Published under a CC license

Contact Nick Poole Collections Trust nick@collectionstrust. org. uk @Nick. Poole 1 http: //www. collectionstrust. org. uk Copyright Collections Trust 2011. Published under a CC license