Integrated Weed Management Strategies for Oil Palm Project

Integrated Weed Management Strategies for Oil Palm Project Initiation Document Project Executive: [S Murphy] Senior Users: [J Flood] Senior Supplier: [S Murphy] Project Manager: [M Rutherford] Business Unit: [ID]

Introduction ● CABI Business Owner/Project Executive: S Murphy ● Stakeholders: ● Donor(s): Roundtable on Sustainable Palm Oil (RSPO) ● End-user(s): RSPO, Oil Palm Industry ● Partner(s): RSPO Secretariat

Proposed Organisation Structure ● Corporate Management: J Flood, S Murphy ● Project Board: Executive: S Murphy ● Senior Users: J Flood ● Senior Supplier: S Murphy ● Project Assurance: ● ● Project Manager: Mike Rutherford ● Team Managers: NA

Project Objectives ● ● ● ● To ascertain, through in country surveys, the current usage of herbicides in oil palm plantations in Malaysia, Indonesia, Colombia and PNG. To review human and environmental toxicities of common herbicides used in oil palm cultivation To review known information on environmental and ecological fate of common herbicides used in oil palm cultivation To collate information on current use of Paraquat in oil palm plantations. To compare different alternative strategies for weed management under a range of conditions in participating countries and with reference to RSPO Principles & Criteria To plan and organise a workshop to discuss the alternatives for weed management and their possible adoption To collate and report findings from the project, formulating recommendations and drawing overall conclusions. Project Duration: 12 months Estimated Start Date: 12 January 2009

Key Work Packages – key stages Work Package/Deliverable Completion Date Summary data from survey of current usage of herbicides in oil palm available. July 2009 Literature review of human and environmental toxicities of common herbicides used in oil palm estates produced. July 2009 Literature review of environmental and ecological fate of common herbicides used in oil palm estates produced. July 2009 Report on current use of Paraquat in oil palm produced. July 2009 Report of 8 CASE studies examining and comparing strategies for weed management in Malaysia, Indonesia, PNG and Colombia produced. September 2009 Stakeholder workshop held and report of proceedings produced. November 2009 Final report of project findings and conclusions produced. December 2009

Resource Requirements Staff (role on project) Days/Months Required on Project M Rutherford (CABI E-UK) - project manager, input to all activities, responsible for overall output delivery 86 days initially M Seier (CABI E-UK) - oversee and responsible for prep. of literature reviews 10 days initially S Varia (CABI E-UK) – abstracting and preparation of literature reviews 30 days initially S Soetikno and co. (CABI SEARC) regional liaison and facilitation of activities; acquisition and provision of relevant documentation to CABI E-UK; organisation/ implementation of workshop and input to prep. of proceedings. 24 days initially

Customer Acceptance Criteria ● Delivery of specified outputs as agreed in Contract and on schedule. ●

Key Business Benefits - Strategic ● Increased income to CABI through ID and Commodities ● Development and improvement of relations with range of organisations, including producers, in oil palm sector, in particularly RSPO as an key and internally recognised representative of the industry. ● Enhanced reputation of CABI as a provider of specialist expertise and knowledge to oil palm and other commodity based industries. ● Improved prospects for identifying and securing other externally funded projects and consultancies in the oil palm sector. ●

Key Business Benefits – Financial – Detail ● Donor Currency: Euro Include the following information (£): ● Contract Value/Total Project Revenue: £ 78, 346 ● Overhead Rate Applicable: 80% ● Costs ● CABI Implementing Staff Costs: £ 34, 644 ● Direct Costs (travel, etc): £ 15, 983 ● Payments to External Collaborators: Nil ● Net Project Contribution: £ 27, 715 and 35. 4%

Project Exclusions & Interfaces Exclusions ● ● Interfaces ● ● Ongoing and future CABI projects concerned with oil palm and herbicide supply and use Oil palm production and supply industry Pesticide supply industry

Key Constraints & Assumptions Constraints ● ● Narrow time frame for completion of all activities and delivery of outputs Assumptions ● ● ● Appropriate CABI staff resources remain available at E-UK and SEA Regional Centres and provide inputs as agreed Reps. of oil palm industry (namely producers) participate in surveys RSPO members and RSPO National Interest Working Groups (NIWG) effectively engage in project to facilitate in-country activities and provide information as requested RSPO Secretariat effectively engages in project to facilitate in-country activities and to forward, to CABI, information as received from members, NIWGs and other sources Political stability remains in each of the four collaborating countries to allow completion of activities

Key Risks Risk Owner Likeli hood Impact Total Management Strategy

Reporting Corporate Management Regular informal consultation with RD and GD, provision of outputs as produced and required. Project Board As above Project Team Day to day interaction and review of progress by project manager to ensure delivery of outputs by individual team members and team as a whole

Supporting Documentation As a minimum to accompany the completed PID: ● Project Financial Analysis ● Executive Summary of Proposal to Donor (where available) Extra supporting documentation may be provided: ● Gantt Chart (or Log Frame) ● Any other documentation as appropriate

Authorisation to Implement Project PID Sign Off……………………… Date……………………………. (use for final PID approval)