Erasmus Predeparture meeting Fall 2018 International Office Erasmus

Erasmus+ Predeparture meeting Fall 2018 International Office, Erasmus+ Coordinator Trine Østergaard Nielsen, trn@adm. aau. dk

Agenda Ø Ø Ø Ø The proces Erasmus+ Learning Agreement for Traineeships Erasmus+ Online Linguistic Support Erasmus + Grant Insurance Special Needs Support Upon your return Questions

traineeship abroad Find out if going on a traineeship is an integrated part of your study programme Register for a traineeship in the online application system http: //exchangeapplications. aau. d k Grant Search You have automatically applied for a grant when registering for a traineeship Go abroad Erasmus+ Learning Agreement for Traineeships Upload the signed Learning Agreement in the online application system Erasmus+ language assessment 1 Erasmus+ language assessment 2 Return – upload the final documents Answer the online Erasmus+ survey send to you as a link on your AAU email Upload your CV and motivation letter if you would like IO to comment on it Grant Agreement

Please remember Ø To Upload the following document in International Office’s online system: Ø Signed Erasmus+ Learning Agreement for Traineeships http: //exchangeapplications. aau. dk

Erasmus + Online Linguistic Support Ø The Online Linguistic Support (OLS) has been designed to assist Erasmus+ participants in improving their knowledge of the language in which they will work or study Ø The OLS offers online language assessments (mandatory) and language courses to participants in Erasmus+ mobility activities of at least three months (studies/traineeships) Ø In one of the following languages as the main language of instruction or work: German, English, Spanish, French, Italian and Dutch etc. Ø The results of your language assessment do not prevent you from taking part in the Erasmus+ mobility. For Higher Education students, the results are not communicated to the receiving institution/organisation.

Erasmus+ OLS Ø Two mandatory assessments: Ø one prior to your departure Ø one upon your return Ø You will receive a link to the assessment to your AAU student email about 1 month prior to departure Ø The assessment takes approx. 30 to 40 minutes, and consists of questions regarding e. g. grammar, vocabulary and comprehension with a total of 70 questions. Ø You will have 30 days to fulfill the assessment Ø The result is automatically sent to the Erasmus+ coordinator

Erasmus+ OLS Ø Results are ranged from level A 1 (lowest score) to C 2 (highest score) Ø If your result is B 1 (or lower) you have the opportunity to follow an online language course during your stay abroad in order to improve your language competence, if you wish to. Ø For further information: http: //erasmusplusols. eu/app/uploads/2015/10/PARTICIPANT_FAQ_EN. pdf

Requirements for the Erasmus+ grant Ø When you registered for a Traineeship you automatically applied for an Erasmus+ grant as well – provided that you applied before the deadline for the fall semester: 1 March 2018 Ø You are also required to upload the reqiured documents as soon as possible – no later than 1 June 2018 Ø Finally you must fulfill the first Erasmus+ OLS language assessment Medium range EURO per month E+ Traineeships 435 Lower range EURO per month 385

Disbursement of the Erasmus+ grant Ø I will send you the Erasmus+ Grant Agreement (to your AAU student email). Ø Please read it carefully!!! Ø You must also read the guidelines for the Grant Agreement which I send to you. Ø When everything is okay, please sign the document and upload in the system and also notify me by email (trn@adm. aau. dk). Scanned copies are accepted. Ø The grant will be disbursed to your Danish bank account (NEM account) (if you do not have a NEM account please read the instructions in the guidelines).

Insurances Ø Remember to bring along your European Health Card – Health insurance is mandatory (the EU card is the minimum requirement for EU citizens) Ø Find out if you are covered properly by your current insurances (please ask your insurance company) Ø It is mandatory to be covered by an accident and liability insurance 24 -7! Work liability - Mandatory for Erasmus+ Traineeships

Special Needs support Ø In the programme guide for Erasmus+ the persons eligible for SNS is defined like this: ”…. a person with special needs is a potential participant whose individual physical, mental or health-related situation is such that his/her participation in the project/mobility action would not be possible without extra financial support”. Ø To eligible for this ekstra grant certain documentation is needed (a doctors note).

Grant for parents Ø Students going abroad with their child/children can apply for extra funding (200 Euros per month). Ø Contact trn@adm. aau. dk and we will apply together.

Upon your return Ø Upload the following documents in International Office’s online system: Ø Learning Agreement ‘After the Mobility’ part http: //exchangeapplications. aau. dk Ø Answer the mandatory evaluation survey from Erasmus+: ‘Participant Report’ (link will be sent to your AAU email). Ø Fullfill the second language assessment also mandatory

Send me postcard International Office Att. Trine Ø. Nielsen – room 1 -17 Fibigerstræde 10 9220 Aalborg East Denmark

International Office Erasmus+ Coordinator Trine Østergaard Nielsen, trn@adm. aau. dk Phone: 99 40 96 56