Discounts and Perks Discounts on cell service flights

Discounts and Perks Discounts on cell service, flights, hotels, theme park tickets, retail, movie tickets, restaurants, etc. unt. perkspot. com ers. state. tx. us smartdollar. com/enroll/unthsc discounts. perksconnection. com Use code UNTX when creating login

HSC Employee Educational Reimbursement Offers full-time, benefits-eligible faculty and staff up to $5, 000/fiscal year for tuition expenses from an accredited institution of higher education (public or private). • • Reimbursed upon completion of program or course Must earn at least a “C” or “pass” in cases of pass/fail credit Eligibility requirements: • • Complete 12 months of full-time employment before beginning course No formal discipline in past 12 months At least a satisfactory rating on most recent evaluation Be employed at time of reimbursement Policy: https: //unthsc. policytech. com/dot. Net/documents/? docid=583&public=true Application: https: //eera. unthsc. edu/

Rand Horsman Scholarship $1, 000 scholarship per year to be used at any accredited university Must have been a full-time employee for at least one year and in good standing from their last review Employee, spouse and dependents under the age of 25 are eligible. Application and additional details can be obtained online at: https: //www. unthsc. edu/values/rand-horsman-scholarship/ Applications are due in the Fall of each academic year.

Employee Tuition Discount: HSC Waives certain service fees for classes taken at HSC Employee, spouse and dependents under 26 are eligible Managed by Student Finance SSC 150 817 -735 -0676 • Faculty/staff must be full time (100%) or employed as part-time benefits-eligible for at least 5 years • Must meet applicable requirements for admission to HSC • Must not have any outstanding debt to HSC • Must be eligible as of the 12 th class day of the long semester or the 4 th class day of the summer term

Employee Tuition Discount: UNT Dallas Covers board designated tuition • Faculty/staff must be full time (100%) or employed as part-time and mandatory fees benefits-eligible for at least 5 years Employee, spouse and • Must meet applicable requirements dependents under 26 are for admission eligible • Must be eligible as of the 12 th class day of the long semester or the 4 th class day of the summer term https: //accounts. untdallas. edu/ forms

HR Overview What you need to know about working at HSC

Work Hours The work week is from Sunday to Saturday. Texas state law sets the minimum work week for regular full-time salaried employees at 40 hours. • Standard work hours for HSC are Monday through Friday, 8: 00 am to 5: 00 pm. • Your schedule may be different depending on the department or clinic. • If working fewer than 40 hours in a work week, you may be docked if you have no leave time available. • If flexing your schedule, it must be done within the same work week.

Flexible Work Arrangements Compressed Work Week Shifting Start and Stop Time Remote Work • Talk with your supervisor. FWAs may not be applicable to every job or department. • Mandatory training and forms for staff and supervisors are located in UNT World Learning. • HSC Policy 05. 617

Tools for Working Remotely Zoom Outlook Video conferencing Sharing presentations and screens Canvas Sharing calendars Scheduling time to meet Microsoft Teams Chat Audio and/or video calls Sharing screens Real-time document collaboration

Working at HSC During COVID-19 The HSC campus is open for team members to work in person, as approved by their supervisor. All team members (employees and students) must take an online Campus Re-entry Education before working in person. • New hires will receive an email notification about this and other trainings.

Working at HSC During COVID-19 Employees working on campus must: Stay home if you are sick or experience any potential COVID-19 symptoms • Notify your supervisor • Contact your primary care physician or contact the Priority Care Clinic at 817 -735 -CARE (2273) • Contact HSCCOVID@unthsc. edu if you are made aware of a positive COVID-19 case Wear a mask, even when you are alone. • Indoor spaces (classrooms, non-private offices, common spaces), and outdoor spaces (when less than 6 feet apart) Practice hygiene behaviors that reduce spread

Working at HSC During COVID-19 Maintain healthy environments • Frequently clean and disinfect workspaces and shared spaces, limit shared items, maintain social distancing. • Utilize magnet to indicate if your workspace was used Maintain healthy work practices • Limit gatherings, utilize virtual meetings, daily self-assessment before coming to campus Prepare for when you or someone on your team gets sick • Know what symptoms to look for • Notify supervisor https: //www. unthsc. edu/coronavirus/hsc-campus-reopening-plan/

What if I’m impacted by COVID-19? I am able to work remotely. I am unable to work either remotely or on campus due to COVID-19 reasons: • Advised by health provider to self-isolate (no symptoms) • Personal travel to a CDC Level 2, 3, or 4 country or specific states/regions identified by the Governor’s Executive Orders • Came in contact with someone who tested positive. No leave reported Vacation Leave (VAC) Comp Time (CT 1. 0 or CT 1. 5) Unpaid (DOC) Cannot use Sick Leave (SCK) I have been diagnosed with or displaying symptoms of COVID-19. OR I am caring for a family member* who has tested positive or is displaying symptoms. * Family member as defined by HSC Policy 05. 606 Sick Leave (SCK) Vacation Leave (VAC) Comp Time (CT 1. 0 or CT 1. 5) Unpaid (DOC)

COVID-19 Decision Matrix

High-Risk Work Modifications Some team members may be considered high risk as defined by the CDC, and may need to request a temporary work environment or job modification. High risk categories: • People 65 years and older • People of all ages with underlying medical conditions • Other conditions as defined by the CDC Team members should submit their request to Campus HR. Forms are online at: https: //www. untsystem. edu/hr-faq-covid-19#toc-7

COVID-19 Dashboard A COVID-19 dashboard tracking active cases is updated, and communicated by email every week. When a positive case is reported, contact tracing is used to determine if/when the student or employee was last on campus and their interactions. Team members who have been in close contact with a positive case are notified and provided guidance. Close contact - being within six feet of someone with COVID-19 for over 15 minutes, starting 48 hours before symptoms start, regardless of whether face coverings are worn.

COVID-19 Reporting Please report all positive or negative COVID-19 test results and potential exposures to HSCCOVID@unthsc. edu. • If you are waiting for COVID-19 test results due to symptoms or exposure • If you test positive for COVID-19 or have a presumed positive diagnosis • If you test negative for COVID-19 and have symptoms • If you have symptoms consistent with COVID-19 but have not been tested Include “#HSCSecure” in the subject line Team members are encouraged to review the HSC reopening plan and Frequently Asked Questions.

UNT World Resources for COVID-19 If you have questions about your specific situation: • Talk to your supervisor • Reach out to Campus HR (HSC. HR@untsystem. edu) • Visit us online at: https: //www. untsystem. edu/covid-19 -working-conditions https: //www. unthsc. edu/coronavirus/ https: //www. untsystem. edu/covid-19 -time-and-leave#toc-3

FLSA and Overtime: NON-EXEMPT Overtime is earned as 1. 5 Comp Time for hours worked over 40 in a work week. • Working overtime should be approved by your supervisor in advance • Does not expire • Paid out upon separation 1. 0 Comp Time earned for holidays worked or when the institution is closed • Should be approved by your supervisor in advance • Expires one year after accrual • Is not paid out upon separation Non-exempt employees must report all hours worked.

FLSA and Overtime: EXEMPT Exempt employees are not eligible for 1. 5 Comp Time. Earn 1. 0 Comp Time ONLY for holidays worked when the institution is closed • Should be approved by your supervisor in advance • Expires one year after accrual • Is not paid out upon separation Exempt employees only report leave time (sick, vacation, etc. ) • Exempt employees should be working the number of hours associated with their FTE. (1. 0 = 40 hours, etc. )

Paid Leave Holidays • Up to 15 days off per fiscal year – September 1 to August 31 • Designated holidays may vary by campus • Floating Holiday(s) • Must be used by fiscal year end and with supervisor approval • No waiting period Sick Leave • 8 hours are accrued each month, regardless of length of State service • No waiting period ** Leave cannot be used in advance of accrual **

Paid Leave Vacation Leave • 8 hours accrued each month • Accrual increases based on length of state service • Can only be used after 6 continuous months of State service ** Leave cannot be used in advance of accrual **

Other Types of Paid Leave Bereavement Leave – BER • Typically up to 3 days for death of family member University Closure – UNVAD or UCEMG • Used for emergency closure of HSC (e. g. inclement weather) Jury or Witness Duty – JUR • Summons or subpoena required Find more in HSC Policy 05. 614: Other Leave With Pay

Submitting Requests Through e. Leave Submit your leave request online through e. Leave via the employee portal (my. untsystem. edu) and follow any departmental procedures for requesting time off. • Requests can be submitted from any device with internet access • Time off should be requested in advance when possible • Submitter and approver receive email notifications • Training available online at www. hr. untsystem. edu (Search for “e. Leave”)

Longevity Pay Full-time staff (excluding faculty and law enforcement) are eligible for longevity pay. $20/month for each 24 months of service All Texas state service applies (including student and hourly employment). After 24 months of service, longevity pay begins on the first day of the following month and is taxable.

Direct Deposit You should have enrolled in DUO during your electronic onboarding. DUO utilizes multifactor authentication to help eliminate cyber threats and ensure that your personal information remains private. You can also establish an additional direct deposit authorization into a second bank account. If you do not elect direct deposit, you can opt to be paid with a Brinks Skylight Money Card. Contact Payroll at 855 -868 -4357 or Payroll@untsystem. edu to enroll.

Payroll Dates All salaried staff and faculty are paid on the first business day of each month. Employees making less than $30, 000/year can elect semi-monthly pay (1 st and 15 th of each month) within their first month of employment. Hourly employees are paid semi-monthly (1 st and 15 th of each month). Your first paycheck may be mailed, and may be issued after the first business day of the month, depending on the payroll deadline and when your hire e. PAR is fully approved.

Payroll Deadlines

Policies and Procedures All employees must adhere to HSC Policies and Procedures Faculty are also mandated by the Faculty Bylaws • Faculty orientation will be scheduled by Deliz Olivo-Reyes All policies can be found online at https: //unthsc. policytech. com

Outside or Dual Employment Outside employment (working at any employer) or dual employment (working at another state agency) as an employee at HSC is permitted if: • It does not interfere with your work at HSC • It involves a reasonable amount of time, involvement and duration • It avoids competition with legitimate private enterprises • Your official capacity or connection with HSC is not used in connection with such outside employment • It does not conflict with any law or constitutional provision or possess a reasonable potential for such conflict.

Outside or Dual Employment Complete electronic form annually, and it will route as appropriate. Disclosure is required to maintain personnel and leave records in order to remain compliant with applicable statutes, state employment laws, and HSC policies. Additional questions should be directed to: Compliance@unthsc. edu

Freedom of Speech on Campus In accordance with Texas Education Code Sec. 51. 9315 and HSC Policy 07. 141, HSC will: 1. ensure that the common outdoor areas of the institution's campus are deemed traditional public forums; and 2. permit any person to engage in expressive activities in those areas of the institution's campus freely, as long as the person's conduct is not unlawful, and does not materially and substantially disrupt the functioning of the institution. It is a violation of the policy for students and employees to unduly interfere with expressive activities that are in accordance with the policy.

Insite www. insite. unthsc. edu

UNT World Learning https: //untworldlearning. untsystem. edu

My. UNTSystem. edu employee portal

Questions? HSC. HR@untsystem. edu