DirectorsManagers Qtrly Meeting August 2 2013 Agenda ERP

Directors/Managers Qtrly Meeting August 2, 2013

Agenda • ERP Project Status Update • easy. Pay Update • • • easy. Pay Progress Data Collection Effort Unit Testing Update Timeclocks easy. Pay Timekeeping System Go-Live Dates Browardemployee. org Sneak Peeks & Training for Supervisors Questions for You ERP Update

PROJECT STATUS UPDATE 8/2/2013 3

Project Progress e. Pay Statement Launches July 26 May 2013 July 2013 PRESENT rapid! Paycard Launch Complete 8/2/2013 Timekeeping System Underway 4

Data Collection Effort Reports and instructions sent to Directors for validation • If you have data related questions, please contact Allen Wilson, Labor Relations Manager, Office: 954 -357 -6006, or Rebecca Robertson, 954 -357 -5732. • Email validated files to Hugo Carvajal in ETS by 8/7. 8/2/2013 5

Unit Testing Update • Integration testing will start August 7 to confirm the interfaces running from Kronos to Cyborg and from Midas to Kronos. • Testing will start August 27 with core team in GC 311 • 30 test scripts have been written to test the pay and work rules for the system. 8/2/2013 6

Time Clock Terminals • 180 Clocks have been ordered. • Clocks will be located at key entry points at GC East, GC West and other County locations. 8/2/2013 7

Timekeeping System Go-Live Dates Parallel Go-Live using Phase Module I Workforce Timekeeper II Workforce Timekeeper – (with Grant Tracking) Number of Employees 1, 200 1000 old and new systems Paid using old system. Practice and validation using new system. Paid using new system Owner 3/2/2014 Kronos – full support 4/13/2014 Kronos – full support 1/19/2014 for two pay periods (1/19 to 2/1 with check date of 2/7) and (2/2 to 2/15 with check date of 2/21) 3/16/2014 for one pay period with check date of 4/4 5/25/2014 III IV Workforce Timekeeper 1, 500 4/27/2014 for one pay period with a check date of 5/16/14 1, 500 6/8/2014 for one pay period with a check date of 6/27/14 Please note 5/26 is Memorial Day Holiday Broward Kronos to provide limited support Broward 7/6/2014 Kronos to provide limited support Broward V Workforce Timekeeper 7/24/2013 8/2/2013 1, 500 7/20/2014 for one pay period with a check date of 8/8/14 PKING Consulting, Inc. | PACERS CM&T, LLC. 8/17/2014 Kronos to provide 8 limited support 8

Access to important employee information… anytime, anywhere. 7/24/2013 9

Sneak Peeks for Managers & Supervisors “When can we see what it looks like? ” • Sneak Peek planning is underway • See the actual system • Learn your role and responsibilities • Experience the possibilities! 7/24/2013 Invitations will be sent PKING Consulting, Inc. | PACERS CM&T, LLC. 10

What about Manager Training? “How will I learn all this? ” Nina Moore, Rita Mc. Manus, Matt Constantine & Phyllis King Your easy. Pay Training Coaches 7/24/2013 And Payroll Liaisons PKING Consulting, Inc. | PACERS CM&T, LLC. 11

What about Manager Training? All Supervisors, Managers & Payroll Liaisons Live Class KPass Manager Tasks (online) Foundations End-user Tasks (online) 7/24/2013 8/2/2013 12 PKING Consulting, Inc. | PACERS CM&T, LLC.

Questions for You • Are your PACERS updating you about the project? • Do you want a speaker to come to your agency to present a short presentation? • Do you know anything about your role going forward? • Are you reviewing the easy. Pay website? 7/24/2013 13 PKING Consulting, Inc. | PACERS CM&T, LLC.

ERP Update • Organizing the fact finding information based upon RLI responses, demos, clarification questions and site visits • Two site visits completed • Last two site visits scheduled in August • SC Meeting Sept 11 • Board Workshop Sept 17 • Board Meeting Sept 24 8/2/2013 14

THANK YOU. 8/2/2013 15