Carpenter Park Single Family Home Owners Association 2019

Carpenter Park Single Family Home Owners Association 2019 Projects Status Meeting April 29, 2019

Auditors Report Michael Clonch

Introduction of HOA Board and Committee President – Patricia Buchanan Members Vice President – Don Jones Secretary – Dawn Geda Treasurer – Chad Wrigglesworth Members at Large – Steven Juris, Harshad Golakia, Member at Large - Lana D’Amico (Retired) Architecture - Ray Rapuano, Jon Parker Landscape – Joe Cahill, (John Santori, Charles Harris retired) Nominating – Darlene Stone Finance – Jim Baucom, Kathy Stephens, Darlene, Don, Chad Documentation – Lora Popke, Kathy Broniak

2019 Project Considerations • Critical Improvements/Maintenance • Potential Liabilities/Risks • Costs

Survey § Detailed Survey of Entire Property § Required for Decisions by HOA Affecting - Homeowners - Town of Morrisville - Duke Energy, - Savannah On - Trees - Drainage - Right of Way Etc

Survey Quotes/Status § Awarded to Gallivan Site Contractors - Award 4/9/19 - Start 4/26/19 - Complete 4/29/19 § Other Vendors Quoted - Triangle Survey Service - Newcomb Land Surveyors - George Finch/Boney and Associates

Retaining Wall Repair (120 Rama Ct) ▶ Degradation of (at least) Two Tiers ▶ Replace 6 X 6’s on First Two Tiers ▶ Potential 3 rd Tier must be Replaced ▶ - Evaluation After Removal of Initial Tiers ▶ Project Costs appropriated for 3 Tiers

Wall Vendors Quotes/Status § Awarded to Gallivan Site Contractors - Award 4/9/19 - Start 4/17/19 - Complete 4/19/19 § Other Vendors Quoted - OCI - CTI

Catch Basins § Replacement of 2 Catch Basins § Seriously Degraded § Major Liability due to Surrounding Ground § Adding “Stub Out” to Facilitate Future Drainage

Catch Basins Quotes/Status § Awarded to Gallivan Site Contractors - Award 4/9/19 - Start 4/22/19 - Complete 4/26/19 § Other Vendors Quoted - Pipeline - 5 Others Contacted – No Quotes Received

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River Birch Root Removal § Potential Property Damage § Two Locations - 120 Rama Ct (At Retaining Wall Repair site) - 327 Millet

Root Removal Quotes/Status § Awarded to Leaf and Limb - Award 4/25/19 - Forecast Start - TBD - Forecast Complete - TBD § Other Vendors Quoted - Bartlett Tree Experts - Lloyd’s Tree Service

Entrance(s) § Improve the Visuals § Maintenance of Lighting § Determine Longer Term Efforts

Entrance(s) § Dawn Geda bought Supplies and JUST DID IT!! THANK YOU Dawn!! And Joe Cahill!! More Work to Come

Costs of Projects Awarded to Date § Total Cost - $ 9, 865 § Funded through Reserves § Left in Reserves - $ 26, 207

Property Management Assessment Detailed Assessment of William Douglas Pros - Small, Simplified Structure, Personable Cons ▶ Processes poorly defined and inflexible ▶ Poor and untimely communication ▶ Unresponsive, Lack of ownership, No follow up ▶ ▶ ▶ Hidden fees - charge for viewing our financial records in real time Unfamiliarity with HOA law/CPSF governing documents No proactive involvement in Issues or community Consensus – Does Not Meet Needs of CPSF

New Property Management Team Search Grand. Chester Meadows - David Robbins and Amy Boe Community Association Services - John and Jonathan Stone York Properties - More costly with less service - did not interview AMG - Declined to interview - unable to accommodate more properties at this time

New Property Management Team Decision Grand. Chester Meadows - David Robbins – Owner - Amy Boe – Property Manager Key Decision Points - Emphasis on Customer Service/Communication - Years of Experience and Financial Expertise - Local, Family Owned and Familiar with CPSF - References Spoke Highly of GCM

2020 and Beyond Items to Consider § Overall Drainage Issues § Arborist/Tree Maintenance § Morrisville Carpenter Road Widening § Long Term Financial Planning