Hunters Cove Home Owners Association HCHOA Annual Meeting

Hunter’s Cove Home Owner’s Association (HCHOA) Annual Meeting 21 Sept 2013

Agenda • • Association Structure Management Strategy C&R Enforcement Process Budget Code of Ethics Elections Police Presentation

Elections To Be Held at End of Meeting Board Member Position Available

Association Structure

HCHOA Leadership BOARD • Erica Davies • Rhonda Holsonback • Vacant Seat OFFICERS • Brandy Goleman – Pres. • Chris Haas – V. P. • Kimela Avery – Treas. • Amy Delcambre – Sec.

Organization Chart Home Owners Board Members (x 3) President Vice President Architectural Committee Community Committee Treasurer Vendor Management C&R Committee Secretary Billing Social Media Welcoming Committee Newsletter

Committees • Architectural Committee – Home Improvement Review/Approval – Common Area Planning – Safety & Security • Community Committee – Neighborhood Yard Sale – Event Planning, Festivals, Cookouts – Vendor power – Decorations • Covenants & Restrictions Committee (C&R) – Enforcement – C&R Development and Revision • Welcoming Committee – New Residents – New Arrivals (Babies)

Management Strategy

HCHOA Management Strategy • Mission and Vision • Preserve & Enhance Property and Community – Pillars of Association • • Community Security (Safety) Maintenance Enrichment

HCHOA Management Strategy Mission Our mission is to enhance the quality of life in our neighborhood through management of common areas, enforcement of covenants and restrictions, support of initiatives that strengthen bonds among residents, and investment in capital improvements that benefit the greater good. Vision To cultivate a safe, enjoyable and family orientated community dedicated to the enhancement of the neighborhood's common good and appeal while respecting and preserving the collective rights and interests of homeowners through sound financial decision making and administration of HOA covenants and restrictions.

HCHOA Management Strategy Preserve & Enhance Property and Community • Enhance beauty – Preserve/improve common area curb appeal – Maintain or increase property values • Safety and security of common areas – Proper Lighting – Clean and Safe structures – Minimize risk • Association between the above goals

Pillars of Association HUNTER’S COVE C O M M U N I T Y S E C U R I T Y M A I N T E N A N C E E N R I C H M E N T

Community • Enhancement of Community Relations – Communication – Events • Neighbor Effects – Positive (Increase) – Negative (Decrease) • Leveraging Economies of Scale • Communication among homeowners

Security • • Neighborhood Safety Personal/Home Security Common areas safety and security Lighting Drainage Security/Safety External influence Insurance

Maintenance • Common Areas – Lawn Care – Cleanliness – Fences – Gazebo – Entrances – Retention Ponds – Signs • Covenants & Restrictions • Financials

Enrichment • Neighborhood Events • Common Area Curb Appeal • Capital Improvements

Covenants & Restrictions Enforcement Processes

Violation Process • A list is compiled from the Board, Officers, Committees and Home Owners complaints and notifications • Violations are notated 2 -3 times prior to notification letter being sent out • A deadline to correct the violation is addressed in the letter • If the violation is not corrected within specified time frame a fine is applied to the Home Owner's account • Additional fines are applied for continuous violations • If the fines are not paid, the same rule applies as HOA dues, interest accrues and Lien is placed on property

Fees/Assessessments • Bylaw • Article II, Section 9

Notice Process Bylaws, Article II, Sec. 10

Budget

FY 13 Budget Actual Expenses = $46, 402 Current Balance = Fenced Allocations = Operating Balance = $71, 264. 32 $68, 500 $2764. 32 – – – Electrical Repairs Insurance = Alabama Power = Water = Lawn Care = Maintenance = Income tax = Property Tax = Admin = Website = HOA Sign $3, 970 $6, 993 $20, 754 $201 $9, 900 $1825 $200 $1, 165 $600 $115 $679

Fenced (Capital) Allocations • • $5, 000 Common Area Beautification $2, 500 to Community Committee $1, 000 Welcoming Committee $35, 000 Community Center $15, 000 Rainy Day Fund $4, 000 Electrical $4, 000 Retention Pond $2, 000 Gazebo Repairs/Stain

FY 13 Projects • • Front Entrance Electrical Repairs/Upgrades HOA Sign (Purchased) Website Purchased (In Development) Hired Commercial Lawn Care Service & Commercial Maintenance Company Retention Pond Clean up (In-works) Community Beautification Planning Storage Unit (Rented) Drainage safety items (Ongoing)

Projected FY 14 Budget Proj. FY 13 Operating Carryover = Projected Income = Projected Expenses = $2, 614 $57, 515 $56, 015 Proj Remaining Oper. Budget = $3, 899 – – – Electrical = Insurance = Retention Ponds = Alabama Power = Water = Lawn Care = Maintenance = Income Tax = Property Tax = Website = Admin = $5, 000 $7, 200 $3, 500 $22, 000 $700 $12, 000 $2, 500 $615 $1, 000

Capital Improvement Planning • • Community Center Permanent clean up of retention ponds Connecting all sidewalks Continued improvement of drainage gutters Speed bumps/humps on straight away roads Traffic flow enhancements in roundabout Additional signage at other entrances Improved street lighting

Code of Ethics

Board/Officers/Committee Ethics • All decision making will be made in the best interest of the Community as a whole, not the individual decision maker • No Board Member, Officer, Committee Person shall gain from decision making unless it is collectively for the community • Financial or Incentive Compensation will never be considered for any position • The Board, Officers and Committees will welcome any suggestions and comments from all Home/Lot Owners

Elections

Police Presentation

HCHOA Hunterscovehoa@gmail. com www. hunterscovehoa. com