Atlas and IPSAS In Action For 2012 UNDP

Atlas and IPSAS In Action For 2012 UNDP - Bureau of Management - OIST FOR INTERNAL PURPOSES ONLY

Employee Benefits: Use Atlas e. Services for your holiday � Accounts are updated automatically in Atlas � e. Services > My Leave FOR INTERNAL PURPOSES ONLY

Revenue Management: DMS and Atlas Receivables and Contracts � All new agreements must be uploaded into the new DMS system � Monitor the outstanding Accounts Receivables through the report "Aging Report“ and follow-up with Donors � Accounts Receivable > Receivables Analysis > Aging Detail by Unit Rpt � Monitor Accounts Receivables generated through the Contracts module in Atlas and follow-up with GSSC � Customer Contracts > Review Contract Summary � Apply Deposits to Account Receivable � Accounts Receivable > Payments > Apply Payments > Create Worksheet FOR INTERNAL PURPOSES ONLY

Expenditures (Expenses): Atlas Receipts, Payables, Ledger � Timely receipting of goods and services will be extremely important � Purchasing > Receipts > add/update Receipts � Proper recording and tracking of prepayments � Accounts Payable > Vouchers > Add/Update > Regular Entry «Prepaid» � Make sure to enter the PO ID as the Prepayment Reference under the Voucher Attributes (Tab) � For the certification of the account balances, use: � General Ledger > Review Financial Information > Ledger FOR INTERNAL PURPOSES ONLY

Assets and Inventory: Atlas e. Requisitions & Asset Management � Begin the process of purchasing with e. Requisition � e. Procurement > Create Requisition � Note to use the catalog, select the tab "Special Request" and "UNSPSC Items" � To adjust and change the "in service date" for purposes of calculating depreciation � Asset Management > Search for an Asset > Basic Add > Asset Basic Information > Book Page (hyperlink at the bottom of the page) � For Asset adjustment and disposal "Adjustments/Disposals" contact the GSSC FOR INTERNAL PURPOSES ONLY

Atlas and Reports � Please make sure to use all the new IPSAS reports � UN Reports > IPSAS Reports � Starting 2012 we should no longer use the old reports � In order to have accurate reporting, make sure to enter data into Atlas correctly and in a timely manner � All new Management Reports will now match since they are all using the same source of data (Commitment Control) FOR INTERNAL PURPOSES ONLY

Atlas 2012 - 2013 � Sending emails to suppliers after Pay. Cycle run to notify them that they will receive a payment from UNDP � Travel Module to be used for missions and integration of UNDSS TRIP system � New IDM system � New Executive Snapshot with new improved graphics and ad hoc reports. FOR INTERNAL PURPOSES ONLY

MSC page on Intranet https: //intranet. undp. org/unit/bom/oist/msc/Site. Pages/Home. aspx FOR INTERNAL PURPOSES ONLY

Missions Offered by MSC / OIST � For specific training in Atlas, MSC is always ready to provide such trainings through mission to the country offices upon request � Also a regional trainings can be provided. � For more information contact: � Ms. Anna Arenth anna. arenth@undp. org � Ms. Celedonia Padilla celedonia. padilla@undp. org � Always remember ps. support@undp. org is always there to answer your questions! FOR INTERNAL PURPOSES ONLY