Amherst College OffCampus Federal Work Study Guide Introduction

Introduction Students who have been awarded Federal Work. Study for this academic year are

Introduction - Continued You will need to submit a Federal Work-Study Program: Off-Campus Application

Step 1: Confirm that you have Federal Work-Study Eligibility by reviewing your Financial Aid

Step 2: Submit the completed Federal Work-Study application to the Office of Financial Aid.

Step 3 When the contract is created it will be forwarded to the agency

Step 4: Record the hours you work at the Agency on a Student Bi-Weekly

Step 4: Continued Pay Period End Date is the last date in a biweekly

Step 5: Submit the time sheet to your supervisor at the agency. The supervisor

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Amherst College Off-Campus Federal Work Study Guide

Introduction Students who have been awarded Federal Work. Study for this academic year are eligible to work off campus through this program. If you have been hired at a non-profit agency you will be an employee of Amherst College and will be paid directly by our institution. In most cases, there will be a cost to the hiring agency for a portion of your wages and compensation. The non-profit organization will reimburse Amherst College for the Agency portion of the contract. 10% of Gross Wages 7. 65% Employer’s portion of F. I. C. A tax 2% Worker’s Compensation Insurance

Introduction - Continued You will need to submit a Federal Work-Study Program: Off-Campus Application to the office of Financial Aid once you have been hired by the agency. The application will be reviewed by the Student Employment Coordinator and a Student Authorization/Federal Work-Study contract will be created. The contract will include: • Start and end dates for the position • Hourly rate of pay • Total authorized amount you can earn at this position • Total cost to the agency

Step 1: Confirm that you have Federal Work-Study Eligibility by reviewing your Financial Aid Award through the Net. Partner Portal.

Step 2: Submit the completed Federal Work-Study application to the Office of Financial Aid. The form can be found at: https: //www. amherst. edu/campuslife/student_employment/off_campus Confirm rate of pay with agency Sign & Date America Roads / America Counts rates of pay will be determined by Employment Coordinator

Step 3 When the contract is created it will be forwarded to the agency for approval signatures. Once the signed contract is returned by the agency to the Student Employment Coordinator, a copy will be forwarded to your campus post office box. Contract # for Time Sheet Hourly Rate of Pay for Time Sheet Maximum amount that you can be paid for at this position Name of authorized people at the agency who can sign your time sheet Maximum cost to the Agency

Step 4: Record the hours you work at the Agency on a Student Bi-Weekly Time Sheet. Complete the time sheet using the example provided. 15 minutes =. 25 45 minutes =. 75 30 minutes =. 50 1 hour = 1. 0 The Pay period ending date can be found on the back side of a time sheet. Leave Department Account # & REF/Project # blank Pay Rate can be found on your copy of the Student Authorization Form Contract Number can ben found on your copy of the Student Authorization Form

Step 4: Continued Pay Period End Date is the last date in a biweekly pay period. Should be entered on the Time Sheet in two places: Pay period ENDING DATE and Week 2 ending date Date that the Payroll Office needs to have a supervisor approved time sheet submitted to 2 nd Floor of College Hall If a time sheet was submitted by in time this will be the date when a Direct Deposit will be made into your bank account (if you signed up) OR when a paper paycheck will be delivered to your campus post office box

Step 5: Submit the time sheet to your supervisor at the agency. The supervisor will review/approve the time sheet. The approved time sheet will be submitted to the Student Payroll Office for processing.