WHAT IS RISK MANAGEMENT RISK MANAGEMENT ENCOMPASSES THREE

WHAT IS RISK MANAGEMENT? . RISK MANAGEMENT ENCOMPASSES THREE MAJOR AREAS 1. CLUB REQUIRED SEASONAL FORMS • FIELD &GOAL ANCHORING, INSPECTION, SAFETY 2. BACKGROUND CHECKS FOR ALL VOLUNTEERS YEARLY 3. CLUB AND PLAYER SAFETY • CHILD FIND OR LOST CHILD POLICIES • CLUB &TEAM WEBSITE SAFETY • GOAL SAFETY • CONCUSSION &HEAT SAFETY • LIGHTNING ACTION PLAN • SAFE SPORT TRAINING / ACTION

SEASONAL RISK MANAGEMENT FORMS THESE FORMS ARE ONLINE AT WWW. OKSOCCER. COM UNDER THE “ADMINISTRATION” TAB IN THERISK MANAGEMENT SECTION. REMINDERS ARE ALSO SENT OUT TO CLUB ADMIN IN THE SPRING AND FALL. THESE ARE DUE EACH SEASON BY: SEPTEMBER 1 ST AND MARCH 1 ST. • INSPECT YOUR FIELDS • REQUIREMENT FROM INSURANCE PROVIDER • IF YOUR CLUB IS INVOLVED IN ANY TYPE OF LAWSUIT, THIS IS ONE OF THE FIRST FORMS TO BE CHECKED FOR COMPLIANCE.

BACKGROUND CHECKS VOLUNTEERS / STAFF A VOLUNTEER IS ANYONE PARTICIPATING WITH A CLUB/LEAGUE AND HAS, OR MAY HAVE CONTACT WITH PLAYERS OR SERVES AS A CLUB OFFICIAL AND/OR STAFF. § THIS INCLUDES ALL ADMINISTRATORS, BOARD MEMBERS, COACHES AND ASSISTANT COACHES, MANAGERS OR TEAM OFFICIALS, REFEREES, AND EVEN CONCESSION STAND WORKERS OR OTHERS WHO INTERACT WITH PLAYERS. § ALL VOLUNTEERS ARE REQUIRED TO HAVE AGOTSOCCER PROFILE. THIS IS WHERE THE VOLUNTEER SUBMITS THE VOLUNTEER DISCLOSURE FORM. EVERY VOLUNTEER MUST HAVE A CURRENT AND APPROVED BACKGROUND CHECK. § BACKGROUND CHECKS MUST BE DONE YEARLY AND EXPIRE ONJUNE 30 TH, REGARDLESS OF WHEN THEY ARE SUBMITTED. PLEASE ONLY SUBMIT ONCE A SEASONAL YEAR UNLESS SOMETHING HAS CHANGED! § BACKGROUND CHECKS MUST BE SUBMITTED BY THE VOLUNTEER, NOT THE CLUB! § VOLUNTEERS MUST DISCLOSE ALL CHARGES – DISMISSED, EXPUNGED, SEALED, VACATED, ETC. .

BACKGROUND CHECK STATUS N/A – Volunteer has not completed his/her vdf. The volunteer form must be completed for the risk management process to begin. REVIEW – Volunteer has completed a vdf but results were returned. PENDING – Volunteer has completed a vdf but results requiring additional info or processing have been returned. DENIED – Volunteer has completed risk management process and been disqualified from participation. Disclosure – Volunteer has completed the form and results have been returned. Volunteer did not disclose charges properly. Form will need to be resubmitted. Approved - Volunteer has submitted an been approved to participate. If there is an * next to approved, then volunteer may participate, but has restrictions.

The Risk Management Committee (RMC) is a group of volunteers that meet with the VP Risk Management on the East (Tulsa) and West (OKC) locations at the corresponding OSA offices. Each meet 1 to 3 times per season. On average, 2 hearings are held in the month prior to the start of the season (February and August). Additional meetings will be at the discretion of the VP of RM. Volunteers who are added late in the season and have results that require additional processing and a meeting with the RMC may be left pending and temporarily denied until they can meet with the committee. RISK MANAGEMEN T HEARINGS

Complete and submit the yearly FIELD & GOAL SAFETY INSPECTION FORM (This is part of the Seasonal RM Form) Never start a practice or game without inspecting the goals. Inspect goals after every mowing and every time a goal is moved. Know how goals should be anchored. For the best instruction, go to Consumer Safety Products at www. cpsc. gov. Do not manufacture or design goal posts – buy from a manufacturer who has product liability. Perform periodic surveys on goal condition. GOAL SAFETY

RECOGNIZE TO RECOVER U. S. SOCCER'S COMPREHENSIVE PLAYER HEALTH AND SAFETY PROGRAM • INJURY PREVENTION • INJURY RECOVERY • HEAD & BRAIN CONDITIONS • CARDIAC CONDITIONS • ENVIRONMENTAL CONDITIONS • NUTRITION & HYDRATION • EMERGENCY ACTION PLANS ALL OF THE RECOGNIZE TO RECOVER MATERIALS CAN BE FOUND ON OUR WEBSITE AT WWW. OKSOCCER. COM / ADMINISTRATION / SAFETY RESOURCES TAKE THE TIME TO REVIEW THE MATERIAL AND SHARE WITH YOUR TEAM STAFF AND PARENTS. PLAYER SAFETY IS THE NUMBER ONE PRIORITY!

CONCUSSION A concussion can be difficult to recognize on the field. Most occur without a loss of consciousness or an obvious sign that something is wrong with a player’s brain function. They can occur at any time throughout games or practice, as a blow to the head or body from contact with the ground, the ball or another player. Working with leading physicians for more than a decade, U. S. Soccer created Recognize to Recover resources that will help coaches, players, parents and referees identify the signs and symptoms of concussion and immediately take action with the appropriate treatment.

CONCUSSION IN DECEMBER OF 2015, U. S. SOCCER UNVEILED THE U. S. SOCCER CONCUSSION INITIATIVE THAT PROVIDES INFORMATION GUIDELINES THAT HAVE BEEN IMPLEMENTED SINCEJANUARY OF 2016. INCLUDED IN THE U. S. SOCCER CONCUSSION INITIATIVE ARE SPECIFIC CHANGES TO RULES ON SUBSTITUTIONS AND HEADING FOR CERTAIN AGE GROUPS. THOSE CHANGES INCLUDED: • MODIFY SUBSTITUTION RULES TO ALLOW PLAYERS WHO MAY HAVE SUFFERED A CONCUSSION DURING GAMES TO BE EVALUATED WITHOUT PENALTY • ELIMINATING HEADING FOR CHILDREN 10 AND UNDER • PLEASE NOTE THAT U 11 IS LISTED IN THEU. S. SOCCER CONCUSSION INITIATIVE DOCUMENT BECAUSE U 11 PLAYERS CAN BE 10 YEARS OLD AT THE BEGINNING OF THE SEASON • LIMITING THE AMOUNT OF HEADING IN PRACTICE FOR CHILDREN BETWEEN THE AGES OF 11 AND 13

Oklahoma Soccer Association implemented the CDC Heads up Concussion Course. This follows the US Soccer Recognize to Recover Initiative. This course is mandatory for all coaches, referees and team officials. Prior to each season, please check to make sure that your team staff has completed the course HEADS UP CONCUSSION

LIGHTNING SAFETY BOARD OR STAFF MEMBER ON SITE MONITORING WEATHER CONDITIONS AND MEMBER SAFETY. • APPROXIMATELY 70 PEOPLE ARE KILLED AND 400 INJURED YEARLY IN ANY GIVEN YEAR IN THE US. • OUTDOORS IS THE MOST DANGEROUS PLACE TO BE DURING A LIGHTNING STORM. • LIGHTNING STRIKES CAN OCCUR FROM AS FAR AWAY AS 10 MILES. • YOU ARE IN DANGER FROM LIGHTNING IF YOU CAN HEAR THUNDERI. F YOU CAN HEAR THUNDER, LIGHTNING IS CLOSE ENOUGH THAT IT COULD STRIKE YOUR LOCATION AT ANY MOMENT • UNSAFE LIGHTNING SHELTER AREAS INCLUDE ALL OUTDOOR METAL OBJECTS LIKE FLAG POLES, FENCES AND GATES, HIGH MAST LIGHT POLES, METAL BLEACHERS, GOLF CARS, MACHINERY, ETCAVOID. TREES. AVOID WATER. AVOID OPEN FIELDS. AVOID THE HIGH GROUND. • PLAY CAN NOT RESUME UNTIL 30 MINUTES AFTER THE LAST STRIKE.

SAFE SPORT PROTECTING YOUNG VICTIMS FROM SEXUAL ABUSE AND SAFE SPORT AUTHORIZATION ACT OF 2017 ON FEBRUARY 14 TH, 2018, THE PRESIDENT SIGNED THE PROTECTING YOUNG VICTIMS FROM SEXUAL ABUSE AND SAFE SPORT AUTHORIZATION ACT OF 2017 WHICH IS AIMED AT PROTECTING AMATEUR ATHLETES* FROM SEXUAL ABUSE.

Any adult interacting with amateur athletes in the program has a duty to report abuse and or suspected abuse within a 24 hour period. EVERY adult is a mandatory reporter. SAFE SPORT The statute of limitations is extended for up to 10 years after a victim realizes he or she was abused. Limits an athlete under the age of 18 from being alone with an adult who is not their parent.

SAFE SPORT Mechanism for Reporting – Everyone is a mandatory reporter Reasonable Procedures PREVENTING one-on-one interactions between an amateur athlete who is a minor and an adult. Prevention Training – Safe Sport

SAFE SPORT MECHANISM FOR REPORTING EVERYONE LISTED BELOW MUST BE CONTACTED WHENPHYSICAL OR SEXUAL ABUSE IS SUSPECTED • LOCAL LAW ENFORCEMENT NUMBER RECOMMENDED TO POST ON CLUB WEBSITE AND GIVE TO ATHLETES AND PARENTS • LOCAL CHILD PROTECTIVE SERVICES NUMBER • RECOMMENDED TO POST ON CLUB WEBSITE AND GIVE TO ATHLETES AND PARENTS • OKLAHOMA DEPARTMENT OF HUMAN SERVICES - CHILD PROTECTIVE SERVICES (CPS), 800522 -3511 CHILD ABUSE AND NEGLECT HOTLINE. INFORMATION CAN BE FOUND HERE: HTTP: //WWW. OKDHS. ORG/SERVICES/CPSP / AGES/DEFAULT. ASPX • CLUB RISK MANAGER CONTACT INFORMATION (EVERY CLUB SHOULD HAVE A POINT PERSON FOR REPORTING) • STATE ASSOCIATION’S MAIN OFFICE (CASSIE MARTIN, 800 -347 -3590, CASSIE@OKSOCCER. COM) • NATIONAL GOVERNING BODY (NGB) • US SOCCER INTEGRITY HOTLINE NUMBER: (312) 528 - 7004 • US SOCCER: • US CENTER FOR SAFESPORT: HTTPS: //WWW. USSOCCER. COM/INTEGRITY-HOTLINE HTTPS: //WWW. SAFESPORT. ORG/REPORT-A-CONCERN

SAFE SPORT MECHANISM FOR REPORTING OTHER FORMS OF MISCONDUCT SUCH ASEMOTIONAL ABUSE, BULLYING, HAZING, OR HARASSMENT. • CLUB RISK MANAGER CONTACT INFORMATION • EVERY CLUB SHOULD HAVE A POINT PERSON FOR REPORTING • CLUB OR BOD REVIEW/HEARING • • THERE SHOULD BE A PROCESS IN PLACE TO DOCUMENT AND ADDRESS THIS OTHER MISCONDUCT. THE DECISION OF THE CLUB OR BOD SHOULD BE SENT TO THE STATE ASSOCIATION’S STATE OFFICE (CASSIE MARTIN, 800 -347 -3590, CASSIE@OKSOCCER. COM )

SAFE SPORT PREVENTION TRAINING OFFER AND PROVIDE CONSISTENT TRAINING TO ADULT MEMBERS WHO ARE IN CONTACT WITH AMATEUR ATHLETES WHO ARE MINORS. CURRENTLY THERE IS NO MANDATED TRAINING PROVIDER. SEVERAL PROGRAM OPTIONS CURRENTLY EXIST FOR AWARENESS/PREVENTION TRAINING OF SEXUAL ABUSE. UNTIL THERE IS A MANDATE OR LAW CHANGE, YOU MAY USE WHATEVER PROGRAM YOUR ORGANIZATION DEEMS WILL MEET THIS TRAINING REQUIREMENT. SOME PROGRAMS ARE CURRENTLY AVAILABLE AT NO COST TO THE ADULT OR ORGANIZATION. MOST PROGRAMS WILL TAKE BETWEEN 75 TO 90 MINUTES TO COMPLETE. • THE US CENTER FOR SAFESPORT IS ONE EXAMPLE. • US CENTER FOR SAFESPORT: TO ENROLL IN THIS PROGRAM, VISITHTTPS: //WWW. SAFESPORT. ORG, / CLICK ON “SIGN IN, ” CLICK ON R “ EGISTER. ” WHEN PROMPTED MAKE SURE TO SELECTUS SOCCER AS YOUR NGB AND THEN ENTER THE ACCESS CODE PROVED BELOW. • TO REGISTER OR LEARN MORE: HTTPS: //WWW. SAFESPORT. ORG/ • ACCESS CODE: YC 3 E-6 P 5 G-YYIL-CS 2 M • IN ORDER TO COMPLETE YOUR COURSE REGISTRATION YOU WILL RECEIVE AN EMAIL TO CONFIRM YOUR EMAIL ADDRESS. YOU MUST RESPOND TO THIS EMAIL TO ACTIVATE YOUR ACCOUNT. • UPON COMPLETION, PRINT OUT YOUR CERTIFICATE AND KEEP ON FILE. GOTSOCCER TRACKING COMING VERY SOON!

SAFE SPORT CLUB POLICIES REASONABLE PROCEDURES: POLICIES AND PROCEDURES AIMED ATPREVENTING ONE-ON-ONE INTERACTIONS BETWEEN AN AMATEUR ATHLETE WHO IS A MINOR AND AN ADULT. PROHIBIT RETALIATION: INCLUDE IN YOUR CLUB POLICY THAT THERE CAN BE NO RETALIATION FROM THE CLUB TOWARD THOSE WHO ARE REPORTING. AN INDIVIDUAL WHO IS REQUIRED, BUT FAILS, TO REPORT SUSPECTED CHILD SEXUAL ABUSE IS SUBJECT TO CRIMINAL PENALTIES INCLUDING FINES AND UP TO ONE (1) YEAR IN JAIL.

SAFE SPORT GOTSOCCER INTEGRATION – CLUB MANAGEMENT From your club account, you can check coach/official course status. Search by complete/not complete and by course. This is the same procedure for monitoring the CDC Heads Up Concussion training.

SAFE SPORT GOTSOCCER INTEGRATION – CLUB MANAGEMENT • Safe. Sport training is divided into 3 courses. • Volunteer may stop and resume the course at a later time. • Each course takes approximately 20 -30 minutes to complete. • Once volunteer has completed all 3 session of Safe. Sport, all accounts with the same first/last name and email will be updated.

SAFE SPORT GOTSOCCER INTEGRATION

SAFE SPORT GOTSOCCER INTEGRATION

SAFE SPORT GOTSOCCER INTEGRATION

SAFE SPORT GOTSOCCER INTEGRATION

OTHER RISK MANAGEMENT CONSIDERATIONS • MAKE SURE YOUR ORGANIZATION HAS ACHILD FIND (LOST CHILD) POLICY AND FACILITY LOCK-DOWN PROCEDURES. • STAFF / BOARD MEMBERS PRESENT WHEN COMPLEX IS OPEN. • VISIT THE OSA WEBSITE AT WWW. OKSOCCER. COM FOR ADDITIONAL RESOURCES FOR GOAL SAFETY, HEAT & HYDRATION GUIDELINES, LIGHTNING ACTION PLAN AND CONCUSSION INFORMATION. • CLUB AND TEAM WEBSITES –BE CAREFUL WITH ANY PUBLIC ACCESS PAGES - DO NOT POST PICTURES WITH PLAYERS NAMED; DO NOT POST ROSTERS OR ADDRESSES; DO NOT LIST HOBBIES AND INTERESTS, USE SECURE LOGINS FOR MEMBERS, ESPECIALLY IF POSTING SCHEDULES, FIELD LOCATIONS, AND ANY OTHER INFORMATION THAT COULD BE USED TO IDENTIFY, LOCATE, OR EVEN ABDUCT PLAYERS.

RISK MANAGEMENT CONTACTS § CASSIE MARTIN– DIRECTOR OF BUSINESS SERVICES 918 -627 -2663, EXT 10 OR CASSIE@OKSOCCER. COM § MIKE NAUMANN – VP RISK MANAGEMENT MIKE@OKSOCCER. COM WWW. OKSOCCER. COM