Welcome to the New Employee Orientation Dont forget

Welcome to the New Employee Orientation (Don’t forget to sign in and punch in) A district of excelling schools

Introductions Please Introduce Yourself By: • Position • School/Department A district of excelling schools

About Kyrene • Celebrating 127 years of quality education • Founded in 1888 • 25 schools & Furlong Campus • 17, 500 students • 2300+ employees A district of excelling schools

Kyrene’s 3 Branches Superintendent Support Services Educational Services Human Resource Services A district of excelling schools

Organizational Chart A district of excelling schools

Kyrene Regional Model Akimel A-al Estrella Lagos Milenio Altadeña Cerritos Monte Vista Sierra Centennial Colina Esperanza Lomas Pueblo Mariposa Mirada Paloma Manitas Aprende Brisas Cielo Sureño KMS Niños Norte Waggoner A district of excelling schools

Kyrene Customer Service Model Human Resources Regional Specialists Jena Brandon Lead Employment Specialist 480 -541 -1305 Carla Covarrubias Employment Specialist -Akimel A-al Region -Altadeña Region -School Year Performance Contracts -Subs (A-G) 480 -541 -1310 Leslie Branson Employment Specialist -Aprende Region -KMS Region -Pueblo Region -Subs (H-M) 480 -541 -1303 Jennie Truman Employment Specialist -Employee Leaves -Business Services (DO) -Facilities & Grounds (DO) -Human Resources -Print Shop (DO) -Student Learning & Support Services (SLSS /DO) -Transportation -Warehouse -Subs (N-S) 480 -541 -1307 Jessica Bowman Employment Specialist -Centennial Region -Community Education (DO) -Curriculum & Learning Services (DO) -Governance & Operations (DO) -Superintendency (DO) -Technology (DO) -Subs (T-Z) 480 -541 -1304 Jean Gauthier Employment Specialist -Substitutes -Summer Performance Contracts 480 -541 -1301 A district of excelling schools

Payroll Contacts Glenda Hatt Payroll Technician - Centennial Region - Pueblo Region - Substitutes A-G 480 -541 -1352 Tamara Apricio – Hess Payroll Technician - DO Employees (2 nd Floor) - Substitutes H-M - Psychologists, Prevention Specialists, Transportation, Kid’s Club, Warehouse, and Print Shop 480 -541 -1353 Linda Valencia Payroll Technician - DO Employees (1 st Floor), Facilities, Grounds, Casa Vida - Akimel A-al Region - Altadeña Region - Substitutes N-S 480 -541 -1354 Jamie Nethercutt Payroll Technician - Aprende Region - Kyrene MS Region - Substitutes T-Z 480 -541 -1355 Gale Lewis Payroll Manager 480 -541 -1356 A district of excelling schools

Technology Contacts The number to know is: TECHNOLOGY HELP DESK X 1215 A district of excelling schools

Kyrene Communications • Leadership Bulletin • Facebook • Twitter • Kyrene email • Employee Associations A district of excelling schools

Kyrene Communications Kyrene values you as our employee and the right to public free speech. We also expect all employees to adhere to District policy. Staff Ethics – Governing Board Policy GBEA applies to Employee Behavior, Communications, and Social Media All employees of the District are expected to: • • Maintain high standards in their school relationship. Assume responsibility for providing leadership in the school and community Maintain standards of exemplary conduct Maintain just, courteous, and proper relationships with students, parents, staff members, and others “It must be recognized that the employee’s actions will be viewed and appraised by the community, associates, and students. ” A district of excelling schools

The Kyrene HR webpage http: //www. kyrene. org/Page/905 A district of excelling schools

i. Visions Employee Portal http: //www. kyrene. org/Page/905 • Go to Kyrene Home Page • Click Employees • Click i. Visions Self-Service Portal • Upper right hand click Login • Input Kyrene Six Digit ID # in User name and Password • If you have difficulties logging in, please contact Technology Services at Visions. Admin@kyrene. org A district of excelling schools

Kyrene Email Access Microsoft Outlook Check email daily! • First time log-in at work location • Log-in & Password first initial and last name • Prompt to change password • Access from home through Kyrene Website after first time log-in Questions? Call Technology Help Desk x 1215 A district of excelling schools

Support Staff Tuition Reimbursement & Pay As You Go Education Salary Credit* (for those employed by Kyrene for at least 12 months and assigned to a permanent/contracted position) • Tuition reimbursement up to $2, 500 per year for approved classes • Permanent/contracted employees are eligible to earn Education Salary Credit for continuing education at an established hourly rate increase. • February 15 deadline each year - Please see Education Support Professionals Meet and Confer http: //www. kyrene. org/Page/905 *Depending on budget capacity A district of excelling schools

Authorized Compensatory Absences (ACA) ACA Accruals: • ACA accrues for employees in term certain/contracted positions who work twenty (20) hours or more/week • ACA accrues at the hourly rate of approximately. 0577 Blackout Days must be approved in writing and in advance. ACA absences are restricted on these days: • First five (5) instructional days of school • The first instructional day of each quarter • The day prior to the Thanksgiving Holiday • State-mandated testing dates (excluding makeup testing) – 4 days • Last two (2) instructional days of the school year Bereavement Absence Benefit for ESP employees who are benefits eligible (20 hours or more/week): • Up to three (3) days per annum, District-paid, due to a death of an immediate family member (as defined in ESP Meet and Confer) A district of excelling schools

Absence Reporting For School-Based Education Support Professionals (ESP) v All absences must be reported through i. Visions. v All absences must also be reported in the Sub. Finder system even if a sub is not needed. Specify your work hours, otherwise, the system defaults to a full school day. v Absences should be reported as soon as possible. v Prior to being absent, verify with your site Administrator to determine if your position requires a substitute v If a sub is needed and it is less than 1 hour before job start time, please contact Substitute Specialist, Jean Gauthier (480) 541 -1301 (jgauthier@kyrene. org) A district of excelling schools

Sub. Finder System New school based employees must voice register with Sub. Finder before they can record an absence. Via the Phone: (You must register by phone first) 866 -311 -8437 Ø Enter PIN # (PIN is your 6 digit employee ID number) Via the Internet: http: //sw. kyrene. org/ Ø Click Employment Ø Click Internal Links Ø Click Sub. Finder Web. Connect Ø Logon with last name (all lower case) and Password (Password is your 6 digit employee id number) Please contact Substitute Specialist, Jean Gauthier (480) 541 -1301 If you (jgauthier@kyrene. org) with any questions A district of excelling schools

Absence Reporting For Furlong-Based Education Support Professionals (ESP) v All absences must be reported through i. Visions v Be sure to know the absence reporting procedures for your specific department A district of excelling schools

Leave of Absence For an absence from work under any of the following conditions, contact Human Resources to inquire about an authorized Leave of Absence. In order to prevent being “absent without leave, ” request a Leave of Absence if: § You will be absent longer than 5 consecutive work days; or § You do not accrue ACA/Vacation days in your position; or § You have exhausted all your accrued ACA/Vacation days or do not have a sufficient accrual balance to cover the entire leave period For information online: Frequently Asked Questions (FAQ’s) To review and print the online packet: Request for Leave Packet If you have questions or would like to schedule an appointment, contact: Specialist Jennie Truman at x 1307 Assistant Director Karla Izzett at x 1322 A district of excelling schools

Mandatory Trainings Federal and State laws require school district employees to be trained on topics related to the workplace and students. Ø Mandatory Training Modules include topics on Sexual Harassment, Mandatory Child Abuse Reporting, and Bloodborne Pathogens, among others Ø Kyrene offers training online through the i. Visions Portal and are to be completed during your work hours Ø Each module takes from 5 to 10 minutes to complete Ø Training Modules are completed by all employees annually and for new employees during the first 30 days of employment A district of excelling schools

Fair Labor Standards Act (FLSA) • Federal law establishes minimum wage, child labor standards, overtime pay and the accurate record-keeping of exact hours employees work • There are different requirements for exempt employees (salaried) and non-exempt employees (hourly) • Non-exempt employees are not allowed to “donate” their time. FLSA states: “Hours worked include all the time during which an employee is required to be on the employer’s premises, on duty, or at a prescribed workplace. ” • ESP Meet & Confer defines break and lunch periods A district of excelling schools

Kronos Time Clock System • All ESP employees clock in and out using the Kronos time clock in a central location at their job site • ESP employees clock in and out of work including when they leave for lunch • The time clock calculates work hours weekly which are transferred to Kyrene’s payroll system • Employees will be held accountable for reporting missed punches to school or department secretary A district of excelling schools

Sick Leave Bank • Employee Associations: • KESPA – Kyrene Education Support Professional Association (support) • KEA – Kyrene Educational Association (certified) • KAC – Kyrene Administrative Council (administrative) • All three employee groups offer a sick leave bank. • 24 hours of ACA accrued in order to donate 8 hours • You only have to donate once to be a member, but you have the opportunity to donate during each enrollment period • You don’t have to be a KESPA member to donate or receive benefit • Enrollment donation twice a year: Fall and Spring • For further information please contact your association representative • Mike Williams – President mwilli@kyrene. org • Holly Neil– Vice President hneil@kyrene. org A district of excelling schools

BENEFIT ENROLLMENT PROCESS • New Hire Benefit Eligibility – 30 hours per week • Log in to i. Visions to enroll – required even if declining • Complete enrollment within 31 days of the first day of work* • Waiting Period: 1 st of the month following 60 days of employment • i. e. Hire date 7/20, benefits effective 10/1 District paid medical plan allowance covers full cost of employee only Standard PPO, Health Savings Account or Base PPO medical plans • Benefit payroll deductions • 20 deductions; August – May, 10 month school site staff • 24 deductions; July – June, 12 month year round staff * Failure to complete enrollment within the 31 days results in automatic enrollment in the Base PPO medical plan. A district of excelling schools

EMPLOYEE BENEFITS Life Events & Open Enrollment • Mid-year changes allowed only for IRS qualifying life events • Life event examples = marriage, divorce, birth/adoption, spouse open enrollment/ loss of coverage, ACA allowable changes, etc. • Life event paperwork must be completed within 31 days • Open enrollment – spring each year • Open enrollment changes effective July 1 st For Benefits Inquiries, please contact: Deb Spurgin - Assistant Director, Yvonne Long – Management Assistant Diane Waller – Specialist (480) 541 -1316, Liz Loy – Technician (480) 541 -1302 A district of excelling schools

Benefit Plans Offered Kyrene Employee Benefit Trust (KEBT) Medical Plans - United Healthcare – 4 plan options • • Base PPO* - $5, 000 deductible, 80/20 Standard PPO* - $500 deductible, 80/20 H. S. A. Medical* - $1, 500 deductible 80/20 Premium PPO Buy-up – No deductible, 90/10 Medical plans include Rx, Behavioral Health and Health Coach, Bre Moro *Plans in purple are completely free for employee only coverage. The premium cost for these options are paid by Kyrene School District. Dental Plans - Total Dental Administrators – 2 plan options • Prepaid HMO co-pays for services, select network dentist • PPO - $50 annual deductible, 100%, 80%, 50% any dentist Vision Plan - Avesis – exam co-pay, allowances for frames, contacts and discount for laser correction A district of excelling schools

Benefit Plans Offered • Short Term Disability ASI • Basic and Voluntary Life The Hartford • Flexible Spending UHC, medical and dependent care • Arizona State Retirement System – pension benefit • Long Term Disability Sedgwick, ASRS • Optional 403(b)/ 457(b) Accounts – Voya Employee Assistance Program (EAP) EAP is available to all employees – 3 free visits or telephonic consultations A district of excelling schools

Workers Compensation (WC) If injured on the job: • Immediately notify your Supervisor (required) • Supervisor and the Employee call in to the Nurse Triage line 1 -888 -252 -4689 (Unless life threatening or serious injury needing immediate treatment) • WC Approved Urgent Care Centers • Dignity Health – Chandler Blvd & 46 th St. • Fast. Med – Ray & Rural • Emergency - Closest ER facility • Employee accrued time is used until claim is approved for lost wage benefits by the WC carrier If you have questions regarding workers compensation please contact the Benefits Department. A district of excelling schools

Medicaid ____________________________________ • Some Instructional Assistants as well as Occupational, Physical and Speech therapists are all required to complete Medicaid paperwork each month • Staff are expected to complete this during their regularly scheduled work day • If you have any questions about Medicaid, please contact Mel Allbright in Business Services at (480) 541 -1372 A district of excelling schools

Business Services Reminders ____________________________________ • Reimbursement – There are no reimbursements All purchases must be made with an approved purchase order • Cash Handling – Don’t do it! All monies collected must have a receipt issued (i. e. , field trip fees, etc. ) • If you have any questions about Business Services, please contact Jackie Mattinen, Director of Business Services at x 1370 A district of excelling schools

Trip Reduction Program (TRP) Reduce air pollution and improve our quality of life by carpooling, vanpooling, taking the bus, riding your bike or walking! • Kyrene participates in the Maricopa County Trip Reduction Program (TRP). • Kyrene offers incentives! + A guaranteed ride home for any employee who uses an alternative mode to get to work in the event of illness, family emergency, or other unforeseen problems; + Monthly prize drawings ($20 gift card!) for new and continuing alternative mode users. Register at http: //sharetheride. valleymetro. org • Please contact Nancy Moser at X 1709 • For bus information, please call Valley metro Transit Information at (602) 253 -5000. A district of excelling schools

Task Reminders Your “To Do” List: • Complete mandatory trainings online through i. Visions • Enroll in benefits (if eligible) • Talk to your administrator regarding your preliminary evaluation • Check with your supervisor to determine if a sub is required for your position (school based ESP) • Ask your supervisor to clarify absence reporting procedures for your specific department A district of excelling schools

Additional Questions? Please contact us @ 480 -541 -1300 (main HR reception desk) Please take a moment to fill out the Survey. --------------------------If you are a Special Ed Assistant, please stay for the SLSS Presentation: 9: 00 -11: 00 am A district of excelling schools