Tot Parks and Trails RFP Supervisorial District 5

Tot Parks and Trails RFP Supervisorial District 5 Information Session Karen Robertson-Fall, Program Officer Lee Werbel, Senior Program Officer June 6, 2012 2: 00 pm-4: 00 pm

Overview of Information Session • • • Welcome & Introductions Project Description Eligibility Requirements Proposal Submittal Process Online Application Qualifications Selection Process and Review Criteria Discussion Sustainability Key Dates Q&A 2

Tot Parks and Trails (TPT) Background • In November 2010, First 5 LA approved a $10 million allocation to develop tot parks and trails throughout Los Angeles County. • This allocation was approved to support the goal of Children Maintain a Healthy Weight as identified in the FY 2009 -2015 Strategic Plan. • Nationally, about 20 percent of infants and toddlers between ages 2 to 5 years old are identified as overweight or obese. • To maintain a healthy weight, young children require daily physical activity. Children with access to recreational facilities and programs near their homes are more active than those 3 without such access.

Tot Parks & Trails (TPT) Project Description • The Tot Parks and Trails project seeks to create sustainable changes in communities to support increased physical activity creating the shift to healthy and active living communities. • Partnerships may create, upgrade, or convert playgrounds, play spaces, and stroller trails for young children and their families in park-deficient communities • Partnerships are encouraged to propose a variety of play spaces for young children including: indoor, natural, shaded, roof-top play spaces, and splash pads. • Examples of places that can be enhanced to support physical activities include: parks, sidewalks, trails, schools, workplaces, playgrounds, walkable 4 neighborhoods, and indoor recreational facilities.

Public/Private Partnerships • The selected applicant for Los Angeles County Supervisorial District 5 will manage a budget up to $2, 000 over the three year implementation period • The partnership should have a minimum of three (3) agencies. Letters of commitment from each participating agency, and the role they intend to play in the partnership, are required • The three-year term includes time for project design through full implementation of proposed projects, and final contractual closeout by the applicant. 5

Partnership Eligibility Requirements • Include both public and private agencies (3 minimum) in the field of parks and recreation in in LA County • Include at least one government partner responsible for approval of park projects Supervisorial District 5 • Include community based organizations as partners • Include leveraged fiscal/non-fiscal resources • Designate a qualified nonprofit organization with taxexempt status under Section 501(c)(3) of the Internal 6 Revenue Code as a lead organization

Online Application Step 1: Register online using link from webpage at: www. first 5 la. org/Tot-Parks-and-Trails Step 2: Complete online form Step 3: Upload proposal documents (see Application Checklist) Step 4: Also submit hard-copies (signed in blue ink) of: • Application Checklist • Signature Authorization Form • Agency Involvement in Litigation Form 7

Online Application Help • For First 5 LA Online Application Help: Source : www. first 5 la. org/Online-Application-Help • If none of the tips on this webpage, have answered your question please email Online_Application@first 5 la. org for further assistance 8

ONLINE APLICATION TIPS 1. Read Frequently Asked Questions http: //www. first 5 la. org/Online-Application-Help 2. Clear Your Browsing History 3. DO NOT wait until last minute DUE DATE is JUNE 27 th at 5 pm 9

Proposal Submittal Process • Online Application • Proposal Narrative (12 pages maximum) • Budget & Budget Narrative (12 months) • Utilize the capital cost tab for construction • Utilize contracted services tab for each sub-contractor • Utilize personnel and contracted services tab for project management • Projected Budget Summary (3 years) • Prepare for each sub-contractor • Required Attachments & Checklist 10

General Qualifications • Substantial expertise in working with non-profits, foundations, community-based organizations, and park and recreation agencies in L. A. County • Experience in providing leadership and support to public/private partnerships • Expertise in assessing and implementing sustainable tot parks and trails • Successful experience leveraging fiscal/non-fiscal resources • Prior experience working with at least two or more members of the partnership as well as in the designated Supervisorial District 11

Lead Partner Qualifications • Prior experience and demonstrated capacity to develop, administer, and manage multiple contractors and projects • Expertise in assessing proposed park design as well as organizational capacity to implement proposed parks and trails • Demonstrated support of a Public/Private partnership for • implementation of TPT projects. • Prior experience in the refurbishment of tot parks for young children including those with special needs • Prior experience working in culturally and linguistically diverse, low-income, urban and park deficient communities • Demonstrated capacity to build strong community support for proposed projects 12

Contract Period • Tot Parks and Trails contracts will not exceed $2 million over 3 years • The award can be used to cover costs associated with construction and project implementation, including: – Direct personnel costs and any other subcontracts needed for the implementation of this project – Capital/renovation expenses – Indirect administrative costs, which are not allowed to exceed 10% of personnel costs 13

Project Narrative Include the Following Three Elements 1. Applicant Background, Expertise and Experience a) b) c) Number of years serving in a similar role Prior experience working in Supervisorial District 5 Prior experience working in culturally and linguistically diverse, lowincome, urban and park deficient communities 2. Partnership a) b) c) Names of partners and roles and responsibilities of each partner Prior experience working with one or more partner agency Leveraging opportunities that will result from the partnership 3. Projects a) b) c) Description of the tot parks and trails project(s) Demonstrate availability of land for each project If your project represents a creative approach for the existing space 14

Selection Process and Review Criteria • Review for completeness (see Application Checklist) • External Review Process (3 external reviewers) • Project Budget Review • Financial Review • Interview • Funding Announcement (week of September 13 th) • Feedback Process 15

DISCUSSION 1) How do parks promote healthy child development? 2) What creates a play-space suitable for children ages 2 to 5? 3) What kind of play-space can be created within a small, 500 square foot area? 16

Sustainability • Explain how the play-space will be sustained over time • Water • Trash • Trimming, pruning and mowing • Community support and commitment to advocate for long-term park from safety and protection 17

Key Dates Last day to submit Questions June 13, 2012 Final FAQs Posted June 15, 2012 Application Due Date June 27, 2012 by 5: 00 pm Review of Applications July 2 -18, 2012 Interview/Site Visit Week July 23 -26 Award Announcement September 13, 2012 18

QUESTIONS? 19

Contact Information Karen Robertson-Fall, Program Officer krobertson@first 5 la. org (213) 482 -7503 20