Tot Parks and Trails RFP Information Session Karen

Tot Parks and Trails RFP Information Session Karen Robertson-Fall, Program Officer Elizabeth Iida, Director Rommel Hilario, Contracts Compliance Officer II November 1, 2011 2: 00 pm-5: 00 pm

WELCOME 2

Overview of Information Session • • • Welcome & Introductions Project Description Eligibility Requirements Proposal Submittal Process Online Application Break out sessions Qualifications Selection Process and Review Criteria Sustainability Key Dates Q & A 3

Tot Parks and Trails (TPT) Background • In November 2010, First 5 LA approved a $10 million allocation to develop tot parks and trails throughout Los Angeles County. • This allocation was approved to support the goal of Children Maintain a Healthy Weight as identified in the FY 2009 -2015 Strategic Plan. • Nationally, about 20 percent of infants and toddlers between ages 2 to 5 years old are identified as overweight or obese. • To maintain a healthy weight, young children require daily physical activity. Children with access to recreational facilities and programs near their homes are more active than those without such access. 4

Tot Parks & Trails (TPT) Project Description • The Tot Parks and Trails project seeks to create sustainable changes in communities to support increased physical activity creating the shift to healthy and active living communities. • Partnerships may create, upgrade, or convert playgrounds, play spaces, and stroller trails for young children and their families in park-deficient communities • Partnerships are encouraged to propose a variety of play spaces for young children including: indoor, natural, shaded, roof-top play spaces, and splash pads. • Examples of places that can be enhanced to support physical activities include: parks, sidewalks, trails, schools, workplaces, playgrounds, walkable 5 neighborhoods, and indoor recreational facilities.

Public/Private Partnerships • TPT will engage public/private partnerships in each Los Angeles County Supervisorial District • A minimum of five partnerships will be awarded, one or more in each of the five Districts. • Total amount for each Supervisorial District will not exceed $2, 000 over a period of three years • Agencies may participate in more than one partnership, but serve as the lead agency in only one partnership • Each partnership should have a minimum of three (3) agencies • Letters of commitment from each participating agency, and the role they intend to play in the partnership, are required • The three-year term includes time for project design through full implementation of proposed projects, and final contractual closeout by the applicant. 6

Partnership Eligibility Requirements • Include both public and private agencies (3 minimum) in the field of parks and recreation in in LA County • Include at least one government partner responsible for municipal approval of park projects • Include community based organizations as partners • Include leveraged fiscal/non-fiscal resources • Designate a qualified nonprofit organization with taxexempt status under Section 501(c)(3) of the Internal 7 Revenue Code as a lead organization

Online Application Step 1: Register online using link from webpage at: www. first 5 la. org/Tot-Parks-and-Trails Step 2: Complete online form Step 3: Upload proposal documents (see Application Checklist) Step 4: Also submit hard-copies (signed in blue ink) of: • Application Checklist • Signature Authorization Form • Agency Involvement in Litigation Form 8

Online Application Help • For First 5 LA Online Application Help: Source : www. first 5 la. org/Online-Application-Help • If none of the tips on this webpage, have answered your question please email Online_Application@first 5 la. org for further assistance 9

ONLINE APLICATION TIPS 1. Read Frequently Asked Questions http: //www. first 5 la. org/Online-Application-Help 2. Clear Your Browsing History 3. DO NOT wait until last minute DUE DATE is NOVEMBER 30 th at 5 pm 10

Proposal Submittal Process • Online Application • Proposal Narrative (12 pages maximum) • Budget & Budget Narrative (12 months) • Utilize the capital cost tab for construction • Utilize contracted services tab for each sub-contractor • Utilize personnel and contracted services tab for project management • Projected Budget Summary (3 years) • Prepare for each sub-contractor • Required Attachments & Checklist 11

Break Out Sessions 1) How do parks promote healthy child development? 2) What creates a play-space suitable for children ages 2 to 5? 3) What kind of play-space can be created within a small, 500 square foot area? 4) How is it possible to integrate sustainability in a park plan? 12

Sustainability • Explain how the play-space will be sustained over time • Water • Trash • Trimming, pruning and mowing • Community support and commitment to advocate for long-term park from safety and protection 13

General Qualifications • Substantial expertise in working with non-profits, foundations, community-based organizations, and park and recreation agencies in L. A. County • Experience in providing leadership and support to public/private partnerships • Expertise in assessing and implementing sustainable tot parks and trails • Successful experience leveraging fiscal/non-fiscal resources • Prior experience working with at least two or more members of the partnership as well as in the designated Supervisorial District 14

Lead Partner Qualifications • Prior experience and demonstrated capacity to develop, administer, and manage multiple contractors and projects • Expertise in assessing proposed park design as well as organizational capacity to implement proposed parks and trails • Demonstrated support of a Public/Private partnership for • implementation of TPT projects. • Prior experience in the refurbishment of tot parks for young children including those with special needs • Prior experience working in culturally and linguistically diverse, low-income, urban and park deficient communities • Demonstrated capacity to build strong community support for proposed projects 15

Contract Period • Tot Parks and Trails contracts will not exceed $2 million over 3 years • The award can be used to cover costs associated with construction and project implementation, including: – Direct personnel costs and any other subcontracts needed for the implementation of this project – Capital/renovation expenses – Indirect administrative costs, which are not allowed to exceed 10% of personnel costs 16

Project Narrative Include the Following Three Elements 1. Applicant Background, Expertise and Experience a) b) c) Number of years serving in a similar role Prior experience working in the designated Supervisorial District Prior experience working in culturally and linguistically diverse, lowincome, urban and park deficient communities 2. Partnership a) b) c) Names of partners and roles and responsibilities of each partner Prior experience working with one or more partner agency Leveraging opportunities that will result from the partnership 3. Projects a) b) c) Description of the tot parks and trails project(s) Demonstrate availability of land for each project If your project represents a creative approach for the existing space 17

Selection Process and Review Criteria • Review for completeness (see Application Checklist) • External Review Process (3 external reviewers) • Project Budget Review • Financial Review • Interview • Funding Announcement (week of January 13 th) • Feedback Process 18

Key Dates Last day to submit Questions November 14, 2011 Final FAQs Posted November 18, 2011 Application Due Date November 30, 2011 by 5: 00 pm Review of Applications December 1 -9, 2011 Interview/Site Visit Week of December 12 -16 th Award Announcement January 12, 2012 19

Questions & Answers 20

Contact Information Karen Robertson-Fall, Program Officer krobertson@first 5 la. org (213) 482 -7503 21