Ariba Provider Manual Using Excel Template SAP Ariba

Ariba [Provider Manual] Using Excel Template

SAP Ariba Interactive Manual This manual will provide a guided tour, showing how to interact with the SAP Ariba platform. The video will advance automatically, but if you want to go back or forward in the manual, it will be through the navigation keys on your keyboard.

SAP Ariba Manual Types of Events RFI RFP [Request for Information] [Request for Proposal]

RFI [Request for Information] Using Excel Template

RFI – Request for Information Select from the list of events, which corresponds to an RFI by clicking on the event.

RFI – Request for Information When you click on the event, it will show the detail and you should follow these steps: Click on Review Prerequisites.

RFI – Request for Information In this section, you will see the prerequisites that Ariba requests to participate in the events. They are Ariba's standard requirements.

RFI – Request for Information Select the option "I accept the conditions" and click on OK Confirm by clicking OK

RFI – Request for Information Select the lots (materials or services) in which you want to participate In case of not participating in any position, the reason should be selected. Once selected, click on the "Send selected lots" button.

RFI – Request for Information - Filling Technical Information This clock indicates the time in which the event will close automatically. This section will appear for the Services, where the buyer will include the documents that he considers necessary to carry out the sending of technical information. We can download them by clicking on each of them. Here begins the filling of information. We must answer all the questions that the buyer has included. Depending on the type of question, there will be some that request an attachment as evidence of our response. We will attach a file by clicking on the button.

RFI – Request for Information - Operation of Buttons If any information was modified, by clicking on the button, the fields that perform some calculation are updated. This is for the case of Commercial Information Once reviewed and complete the information, with this button it is sent to the Buyer This button is used to save the information captured up to that moment. This button is used to communicate with the buyer about the request before sending the information to clarify doubts about what is requested. This button exports to Excel what was captured in the Request.

RFI – Request for Information - Filling Technical Information Once we answer the general questions. We proceed to answer the information regarding the materials or services We will use the "Import from Excel“ button that facilitates the filling of the information when it is a request for many items.

RFI – Request for Information - Filling Technical Information en Excel Select the "Download content" option to export the entire request to Excel. Click on "Save" to store that file on our computer. It is important that you remember the location of the file as it will be needed later.

RFI – Request for Information - Filling Technical Information en Excel It is important to read the filling instructions so that the information that is placed on the template comes with the requested format. When you open the Excel file, it will show several tabs. The ones that will be worked on will be only 2: - General Questions - Other Content

RFI – Request for Information - Filling Technical Information en Excel Tab: General Questions When the questions are answered from Ariba, downloading the content already brings the answers. In case of downloading the content before answering the questions, these fields will be empty and it will be necessary to fill them in Excel.

RFI – Request for Information - Filling Technical Information en Excel Tab: Other Content In this tab you must fill in the fields that are in Yellow and also the optional ones in white. The more information we provide, the Buyer will have more tools to choose better. Once we fill in the information, we must save the file and close.

RFI – Request for Information - Filling Technical Information en Excel To upload the information to Ariba, it is necessary to search the file, by clicking on the "Browse" button. Select the file in which we fill the information and click Open.

RFI – Request for Information - Filling Technical Information en Excel To upload the information to Ariba, just click on the "Upload" button. A message will appear that the load has been successful.

RFI – Request for Information - Filling Technical Information en Excel We verify that the information is correct and if there is something to correct, we can do it here.

RFI – Request for Information - Send a Reply Once the information is correct and complete, you must send the information by clicking on the "Send complete response" button Confirm by clicking on the OK button

RFI – Request for Information Once the response is sent, it is possible to review and modify it only if the time of the event has not ended. To review the answer we click on OK.

RFI – Request for Information - Review Answer It will show us again the fields to be able to modify them. Once corrected and revised, the Response is sent again. This button serves so that the case that we have made a mistake and want to return to the last saved version.

RFI – Request for Information To return to the Events panel, click on this option A message will appear notifying the sending of the response.

Panel de Proveedor

RFP [Request for Proposal] Using Excel Template

RFP – Request for Proposal We select from our list of events, the one that corresponds to RFP by clicking on the event.

RFP – Request for Proposal When you click on the event, it will show the detail and you should follow these steps: Click on Review Prerequisites.

RFP – Request for Proposal In this section we will show the prerequisites Ariba requests to participate in the events. They are Ariba's standard requirements.

RFP – Request for Proposal Select the option "I accept the conditions" and click on OK Confirm by clicking OK

RFP – Request for Proposal Select the currency in which the quote will be made Select the lots (materials or services) in which you want to participate Once the lots have been selected, click on the button "Send selected lots".

RFP – Request for Proposal - Filling Commercial Information This clock indicates the time in which the event will close automatically. In the case of RFP, some commercial questions must be answered. Here begins the filling of information. We must answer all the questions that the buyer has included. Sometimes the buyer will attach some documents that he thinks fit to give us an idea of what is being requested.

RFP – Request for Proposal - Filling Commercial Information Once we answer the general questions. We proceed to answer the Commercial Information (prices) regarding the Materials or Services. We will use the "Import from Excel“ button that facilitates the filling of the information when it is a request for many items.

RFI – Request for Proposal - Filling Information Comercial in Excel Select the "Download content" option to export the entire request to Excel. Click on "Save" to store that file on our computer. It is important that you remember the location of the file as it will be needed later.

RFI – Request for Proposal - Filling Information Comercial in Excel It is important to read the filling instructions so that the information that is placed on the template comes with the requested format. When you open the Excel file, it will show several tabs. The ones that will be worked on will be only 2: - Commercial Specifications - Other Content

RFI – Request for Proposal - Filling Information Comercial in Excel Tab: Commercial Specifications When the questions are answered from Ariba, downloading the content already brings the answers. In case of downloading the content before answering the questions, these fields will be empty and it will be necessary to fill them in Excel.

RFI – Request for Proposal - Filling Information Comercial in Excel Tab: Other Content In this tab you must fill in the fields that are in Yellow and also the optional ones in white. The more information we provide, the Buyer will have more tools to choose better. Once we fill in the information, we must save the file and close.

RFI – Request for Proposal - Filling Information Comercial in Excel To upload the information to Ariba, it is necessary to search the file, by clicking on the "Browse" button. Select the file in which we fill the information and click Open.

RFI – Request for Proposal - Filling Information Comercial in Excel To upload the information to Ariba, just click on the "Upload" button. A message will appear that the load has been successful.

RFP – Request for Proposal - Send a Reply Once the information is correct and complete, you must send the information by clicking on the "Send complete response" button Confirm by clicking on the OK button

RFP – Request for Proposal To return to the Events panel, click on this option A message will appear notifying the sending of the response.

Panel de Proveedor

Ariba [Manual de Proveedores] Utilizando Plantilla de Excel