SPONSORED RESEARCH ADMINISTRATION SRA SRA ORGANIZATIONAL CHART ADMINISTRATIVE

SPONSORED RESEARCH ADMINISTRATION (SRA)

SRA ORGANIZATIONAL CHART

ADMINISTRATIVE SUPPORT RESPONSIBILITIES Processing/Approving – – Proposals No Cost/Cost Extensions Budget Revisions Awarding Agency Coordination • Monitoring – Deliverables – Close Out • Subcontracts – Consultant Contract – Subcontract http: //www. njit. edu/sponsoredresearch/

ADMINISTRATIVE SUPPORT RESPONSIBILITIES • Managing Research Centers – – Overseeing Budgets Budget Revisions Coordination of Time and Effort Deliverables on the different Awards • Desk Audits – Internal Coordination – Preparation of requested information • Reporting – Special Federal Reports such as ARRA – Coordination with PI for Technical Reports

ADMINISTRATIVE SUPPORT RESPONSIBILITIES • Courtesy Appointments Requests – Reviewing for Approval – Coordination with Homeland Security – Processing • Unrestricted Funds (Gifts) – Internal Coordination with University Advancement – Reviewing and Setting up • Preparation of Internal Reports (Research Validation) – Promotion and Tenure – Distinguish Professors – Department Requests

ADMINISTRATIVE SUPPORT RESPONSIBILITIES • Pre-Award – Reviewing for Approval – Seeking approval from Upper Management – Processing • Government Relations – Contracts/ renewals – Payment to Firms – Yearly reporting • Research and Integrity – Yearly Reporting

ADMINISTRATIVE SUPPORT RESPONSIBILITIES • Policies and procedures – Establishing policies an procedures – Seeking approval from Upper Management • Updating Institutional Information – Registering different federal and state web sites

TYPE OF AWARDS (list) • • • Testing Agreements Material Transfer Agreements Sponsored Research Grants Contracts Cooperative Agreements MOA or MOU Facility Use Non Disclosure Subcontract

DIFFERENCE IN AWARDS • Contracts – Firm Fixed Price – Cost Reimbursement • Grants – State – Federal – Private • Gifts (University Advancement)

DELIVERABLES • What are they? – Reports (Monthly/Quarterly/Final) – Test Reports – Demonstrations – Working Models – Prototypes

FINANCIAL • Spending of Funds – Appropriately – As budgeted – Within the time period • Personnel – Faculty AY & Summer – Post Docs – Students & Tuition – Fringe Benefit rate changes

FINANCIAL (cont’d) EXPENDITURES • Supplies – Timeliness • Equipment – Timeliness • Travel Guidelines Travel/Conferences Related to the Project – Air Travel – Reimbursement ML

Proposals and Awards

SRA Frank Moss Assistant Director, Pre Award 1 - Primarily Responsible for the Pre-Award Process • Budget Development, Scope of Work, Compliance with • RFPs, Letters of Intent, Representations and Certifications, Resource for PIs, Proposal Formats, Timely Submissions • Facilitate Award Set Up, Contract Execution and Processing 2 - Agency Liaison for Pending Proposals, Grants and Contracts • Preliminary Proposals, Re-submissions, Budget Revisions, • Institutional Award Transfers, PI Changes, Registrations • Initiate Sub-Awards, Updates, Additional Funding of Awards, Interface - Point of Contact with Agency Program Staff 3 - Secondary Support to Director and Post-Award Administration

SRA Mike Liska Assistant Director Post Award 1 - Post Award • Deliverables • Budget Revisions & No Cost Extensions • Close Out 2 - Operational Duties • Duties of the Director in her absence • Maintain templates, manual, info sheets, Website • Special Projects – i. e. Picatinny 3 - Other Duties • SRA files and equipment • Document review & signature application • Train & provide guidance to all SRA personnel

SRA Lynn Failla Project Manager 1 - NJ-Health Information Technology Center (NJ-HITEC) • Financial & Administrative Activities for program at Newark and satellite offices • Subcontracts, Consulting, Field Agent, and Federally Qualified Health Center (FQHC) Agreements • Sustainability Income 2 - Special Projects – e. g. , Picatinny Arsenal • Proposal preparation • Award management • Final reports to close project 3 - Engineering Research Center (ERC) • Financial Activities for program • Proposal preparation • Reports to National Science Foundation and to Rutgers

SRA Felicia Margolies Project Manager 1 - Van Allen Probes – RBSPICE (Lanzerotti, $13. 6 M) • Programmatic, Contractual, Financial Activities • Proposals, Budget Revisions, Subcontracts • Reports – EVM, 533 Q, Small Business 2 - Center for Solar Terrestrial Research, BBSO ($22. 3 M) • Proposals, Budgets, Subcontracts, Consultants • Financial Management, Labor Distributions • Reports – Match, Indirect Costs, ARRA 3 - Physics and Other Special Projects (Picatinny) • Proposal Preparation, Budget Revisions • Monitoring and Forecasting Expenses • Reports – Reviewing Monthly and Final

SRA Mukesh Gadhia Project Manager 1 - CEE Dept. /NRDP Center/CBK- School of Architecture • Proposal preparation • Financial Review and Projections, PAF review • NJDOT coordination 2 - Subcontracts / Consulting Agreements • Issue agreements in conjunction with PI needs • Seek help in legal matters • Conformity with prime sponsor guidelines 3 - Awards Management • Verify award documents against proposals • Work with Grants & Contracts set up indexes • Budget revision / Time extensions

SRA Sonia V. Henderson Administrative Assistant 1 - Self Service Banner • Budget Queries • Requisitions • Approve Invoices for Vendor Payments 2 - Record Keeping • Personnel Action Forms • Time & Effort Certification • Government Agency Invoices, Kaufman Zita Group 3 - Files • Proposal & Grant Folders • Office Files, Consultant, Subcontracts, Lab Invoices • Courtesy Appointments