PROSPECT Online system for the management of the

PROSPECT Online system for the management of the Call for Proposals Europe. Aid

Agenda • INTRO - Why PROSPECT and what's new! • PROSPECT - Pilot call • DEMO - Online submission • FEEDBACK - Online survey • Q&A

INTRODUCTION Why PROSPECT and What's new?

Time to take stock of the current situation… • 30. 000 submissions … • Paper submission, archiving (or verification of emails) • Encoding of CN/FA in the system by the EC • Encoding of external assessors scores in the system by the EC • Paper signature and sending of letters etc.

…to find a solution to decrease the waste of time, paper, delays due to the paper based submission… Prospect simplifies and automates the Cf. P Cycle! The main objective of Prospect is to integrate the Call for Proposal (Cf. P) business process, in a single online system • PRAG Management • Call preparation and publication • Online submission • Online Evaluation

ü Improved service quality to NGOs • Online submission and real time tracking • Warning errors when data ineligible/incorrect data • Subscription to upcoming calls ü Reduced administrative burden • Paperless = reduced Cf. P cycle duration • Improved communication with applicants • Avoid evaluation of ineligible proposals • Improved data quality

The first PROSPECT call Pilot call

• Objective: to go "live" and collect feedback • Support: user manuals and e-learning • IT help desk: Monday to Friday (8 h 30 - 18 h) via email • Information session: Policy forum 9 th December

v Non-State Actors and Local Authorities in Development v Published on: Tue, 19 November 2013 v Managed by: DEVCO. B 6 and DEVCO. B 2 v EU audience v Published in: English and French v 5 lots

• FA Evaluatio n (June 14) • CN Evaluation (March 14) • Public ation • 19 Nov. 13 • Eligibil ity • & Results • FA Deadline • (April 14) • C N De adl ine • 3 0 Jan. 14 • P RA G

DEMO Online submission

Feedback : Online survey

An online survey to collect feedback on: • Functionalities of the system • User-friendliness • User manual and e-learning • Technical support (IT helpdesk) • General feedback

Step 1: Applicants fill in the survey by 5. 02. 14 Step 2: Consolidation of data by 5. 03. 2014 • Quantitative analysis (statistics) • Qualitative analysis Your help is welcome!

http: //ec. europa. eu/eusurvey/runner/PROSURVEY Thank you for spreading the word, your feedback and cooperation!

DEVCO will send to interested platforms the forms received by their members… • Org 2 • Org 1 • Org 3 • Consolidated feedback • (comments and ideas for improvements)

Q&A