Overseas Pakistanis Foundation A Presentation to Managing Director

Overseas Pakistanis Foundation A Presentation to Managing Director, OPF From, Human Resource Wing, OPF

Organogram of HR & Admin. Division Human Resource & Administration Division Human Resource Wing Admin. Wing Legal Cell

Organogram of HR & Admin. Division Director General (HR & Admin. ) Director (Admin. ) Additional Director / Sr. Law Officer Additional Director (HR) Vacant Additional Director (Admin. ) Vacant Law Officer Deputy Director (HR) Vacant Deputy Director (Admin. ) Deputy Director (Security) 3 x Assistant Directors 4 x Assistant Directors Security Supervisors, Security Assistants and Security Guards 1 x Superintendent 3 x Welfare Officers 1 x Welfare Officer Director (Human Resource) Support Staff Assistants, Clerk/Typists / Naib Qasids Support Staff

CURRENT STRENGTH OF HR WING Nomenclature OPF Grade No. of Posts Director General OPF-11 1 Director OPF- 10 1 Additional Director OPF-9 - Deputy Director OPF-8 - Assistant Directors OPF- 7 3 Superintendent OPF- 6 1 Welfare Officer OPF- 6 3 Office Assistant OPF- 4 6 Stenotypist OPF- 4 1 Clerk/Typist OPF- 3 2 Dispatch Riders OPF- 2 2 Naib Qasids OPF- 1 10 Total Strength 30

Major Functions The HR Wing performs following major functions, pertaining to 571 employees of OPF Head Office, Islamabad and Regional Offices: Maintenance of personal record of OPF employee & its updation on regular basis Recruitment Promotions Postings / Transfers Retirement/ Resignation of Employees Disciplinary Cases Performance Evaluation Reports / Annual Confidential Reports Training Courses/ Workshops EOBI Pension Cases / Group Insurance Cases

Major Functions Grievances of Employees Verification of Degrees Seniority list of Employees Working Papers for Board of Governors pertaining to employees Agreement with CBA Loans/ Advance Cases All kinds of Leaves of Employees

Recruitment in OPF S. # Date of Advertisement Total Posts OPF Grades OPF-11 OPF-10 1 1. A No. of posts Posts Filled Advertised 2 4 - OPF-9 3 OPF-7 13 9 OPF-6 10 9 28. 06. 2015 68 OPF-4 17 11 OPF-3 10 2 OPF-2 1 1 OPF-1 8 2 Total 68 34 * Out of 34 vacant posts, 20 were re-advertised & 12** were added OPF-4 6 - OPF-3 8 - OPF-1 6 6 Total 20*** 6 Grand Total 68 40 14. 06. 2016 20 *** Excluding the following re-advertised posts: i. 20 x posts at 1 -A Posts Vacant 2 4 3 4 1 6 8 6 34* 6 (Under process) 8 (Under process) 14 (Under process) 28 7

Recruitment in OPF S. # 2 Date of Advertisement 18. 10. 2015 Total Posts OPF Grades 4 OPF-11 (Contract Posts) OPF-10 Total 3 24. 4. 2016 30 OPF- 4 (Airports Contract Posts) Total 4 05. 6. 2016 (Re-advertised) 1 5 05. 6. 2016 (Re-advertised) 1 Total Chief Financial Officer (Contract) Principal Engineer (Contract) No. of posts Advertised Posts Filled Posts Vacant 3 2 1 1 4 1 30 30 - 1 (Under process) 1 - 1 (Under process) 2 - 2 8

Recruitment in OPF S. # 6 Date of Advertisement 14. 6. 2016** Total Posts 12** OPF Grades No. of posts Advertised Posts Filled OPF-4 1 - OPF-3 4 - 1 6 12 46*** 1 5 6 38 1 (Under process) 4 (Under process) 1 (Vacant) 6 8 114 78 36 OPF-2 OPF-1 Total (2+3+4+5+6) Grand Total (1 -6) Posts Vacant *** Excluding the following re-advertised posts: i. 1 x post of CFO ii. 1 x post of Principal Engineer which was filled but fell vacant after the incumbent was discharged from service. 9

Promotions From July 2015 till date, three meetings of DSB for the promotion of employees of OPF Grade-9 & above and two meetings of DPC for the promotion of employees of OPF Grade-8 & below have been held. During these meetings, the following number of officers and officials have been promoted. Executive- OPF Grade 7 to 11 = 26 Non- Executive- OPF Grade 1 -6 = 27 Total = 53

Trainings During the last financial year (July, 2015 to June, 2016) the number of officers and officials nominated for trainings in different institutions is as follow: Sr # Name of Institute No. of officers/officials trained Executives Non-Executives 1. Management Services Wing, Establishment Division 5 - 2. Secretariat Training Institute 7 15 3. Pakistan Manpower Institute 3 - 4. Silk Route, Budapest Process 2 - 5. Institute of Tender Management 2 - 6. International Labor organization 3 1 7. Finance Division 2 - 24 16 Total

Grade wise Strength of OPF Employees OPF Grade Authorized Held Vacant posts meant for Promotion Direct Recruitment BPS-22 01 01 - - - OPF- 12 02 02 - - - OPF-11 06 04 02 OPF-10 13 09 04 OPF-09 28 22 06 01 (Engineering Cadre) 01 01 (Finance Cadre) 03 (Finance Cadre) (01 Finance Cadre) 02 04 (03 Admin. Cadre) (02 Admin. Cadre) (01 Finance Cadre) OPF-08 33 28 05 05 - OPF-07 74 64 10 01 9 OPF-06 69 62 OPF-05 50 OPF-04 (01 Admin. Cadre) (01 Engineering Cadre) (08 Admin. Cadre) 07 03 04 48 02 02 - 91 78 13 - 13 OPF-03 70 56 14 - 14 OPF-02 50 50 0 - - OPF-01 152 147 05 - 05 Total 639 571 68 15 53* Out of 53, recruitment against 19 is under process. Total number of Contingency staff (hired for 89 days) = 26 employees

DIVISION / OFFICE WISE STRENGTH OF OPF EMPLOYEES S. No. Division/office 1. Head Office 2. M-I/BS-22 Executive OPF Grade 7 -12 Non- Executive OPG Grade 1 -6 01 90 288 Regional Office Karachi - 13 39 3. Regional Office Lahore - 11 50 4. Regional Office Peshawar - 04 23 5. Regional Office Quetta - 04 16 6. Regional Office Mirpur - 03 03 7. Regional Office Multan - 04 22 01 129 441 Total

DOMICILE WISE STRENGTH OF OPF EMPLOYEES KPK Balochista n AJ&K GB FATA Total - - - 1 - - - 2 - 1 - - 4 3 - 2 - 1 - - 9 15 2 1 1 - 1 22 - 9 8 3 4 3 1 - - 28 OPF-7 3 40 3 5 6 3 1 1 2 64 Sub-total 4 72 16 9 14 7 4 1 3 130 OPF-6 1 37 4 4 11 2 1 - 2 62 OPF-5 1 30 1 3 7 5 - - 1 48 OPF-4 6 39 8 5 13 2 4 - 1 78 OPF-3 - 32 5 3 7 4 2 1 2 56 OPF-2 1 28 3 4 7 2 4 - 1 50 OPF-1 22 74 15 4 20 5 4 1 2 147 Sub-total 31 240 36 23 65 20 15 2 9 441 Grand Total 35 312 52 32 79 27 19 3 12 571 BPS Islamabad Punjab Sindh ( R ) Sindh ( U ) BPS-21 - OPF-12 - 1 - OPF-11 - 3 OPF-10 - 3 OPF-9 1 OPF-8

Issues / Problems in implementation of posting/transfer orders, i. e. Use of political pressure, litigation by CBA etc. due to which, there is disparity of Officials viza-viz workload. Sparability / Relieving of Officers/Officials nominated for trainings by the concerned Divisions or Regional Offices to attend the training. Delay in completion of Inquiry Reports by the concerned Authorized Officers. Delay in submission of PERs / ACRs by the concerned Officials / Reporting / Countersigning Officers due to which promotion process is delayed. Shortage of Space for the HR Wing.

SUGGESTIONS / RECOMMENDATIONS Training should be made compulsory for every employee at least once in a year. Updating of OPF Employees (Service) Regulations. Employees’ performances are judged on the basis of PER or ACR only which is done only once in a calendar year. A quarterly analysis of employees’ performance should be introduced which can help in improvement of employees’ performance. The quarterly analysis can also help in starting performance appraisal model system in OPF which can help in employees’ motivation and performance.

THANK YOU