Ontario Universities Application Centre Update Ontario Universities Computing

Ontario Universities’ Application Centre: Update Ontario Universities Computing Conference Dave Wallace Executive Director, Ontario Universities’ Application Centre (OUAC) May 9, 2016

Topics • Ontario University Sector and the OUAC • Application Management System (AMS) • Recap • Status • Continuous Improvement • Your Questions!

Ontario University Sector Source: www. uwaterloo. ca Source: www. utoronto. ca Source: www. queensu. ca

Changing Landscape Demographics Domestic and International Competition New Funding Formula Source: www. ontario. ca Tuition Framework Source: www. ecampusontario. ca Source: www. univcan. ca

The OUAC at a Glance • The Ontario Universities’ Application Centre (OUAC): − Provides online applications − Processes applications (one offer control) and collects fees − Provides information for students and guidance counsellors − Sends data to the universities − Provides data reports − Maintains an electronic transcript system − Coordinates the Ontario Universities’ Fair and University Information Program, along with the e. INFO program guide

Some Numbers. . . To date, the OUAC has served: 218, 544 applicants who filed 647, 871 choices Our History - Applications (Core and Contract): Total Applicants processed 1971 -2016 6, 020, 063 Total Applications (choices) 1971 -2016 16, 982. 303

International Applicants • Applicants − On a Visa attending an Ontario high school − Applicants on a Visa from within Canada − Applicants from out of the country • Off-shore “Agents” • An international accreditation service (WES) pilot • Data reporting is integrated into our processes

EDI e. Transcript Exchange at the OUAC Source: www. transcriptservices. org

PESC XML Transcript Exchange at the OUAC • Secondary school • Postsecondary • Can. PESC user group & transcripts beyond Canada

Application Management System Project: Recap • In 2014, the OUAC contracted with Oracle • Tight two-year project timeline • The OUAC has worked with Oracle to build the front end and the back end sections • Work is well underway and has been challenging • System will be launched in stages

Benefits of the New AMS • • • Single-person ID Change professional applications after submitted Applicants, referees manage reference process online Intuitive services for data management Accessibility/user experience improvements Date-driven data management Consistency across most applications (e. g. “bio-data”) Improved data exchange (e. g. , PESC XML ) Tailored access to application data by person and role More transparency in financial reporting Set transcript fees by university Improved statistical reporting

Conceptual Future State Diagram

Updated Project Timeline

Status of Project (1) • • Applications will be processed for 2017! First application will be Law school applicants (Aug. 23) Aggressive timeframe; challenged by complexity/delays We are confident that we are in a position to deliver the project as planned • Working with the universities to mitigate the risks and issues, and to maintain testing − Fully engaged in testing our new systems, both internally and externally with all universities − Challenged in maintaining our original testing schedules − Delivering test files for undergraduate and professional programs

Status of Project (2) • Query tool that will allow universities to access specific applicant data, including transcript data − Full Telnet replacement over next year • Frequent communications with the universities throughout development period • Positioning to enhance our existing services and support the rapid deployment of new services • Now moving forward and working towards implementation • Next status review is May 11; update to be provided to universities

OUAC Growth and Maturity New AMS System E V O L U T I O N Digital Legacy System Improved Processing Extended Contracting Expanded Data Sharing Contract Services OUF, UIP and e. INFO, Transcripts Professional Programs Paper Undergraduate Application Processing Trusted Partner Trusted Operator Multiple Service Provider Single Service Provider

Questions or Comments?