Louisiana Department of Revenue E File E Pay

Louisiana Department of Revenue E- File & E- Pay Quick, Accurate and Convenient Personal & Business Tax Filings and Payments Made Easy! LDR

ACT 452 -Mandates Electronic Filing Tax Preparers who prepare more than 100 individual returns LDR January 1, 2008 30% January 1, 2010 60% January 1, 2012 90%

Benefits of E-File • Available for most IRS 1040 filers and Louisiana resident IT- 540 & non-resident IT-540 B filers • Simultaneous filing of federal and state electronic returns • Option of filing STATE ONLY electronic • A dedicated and knowledgeable preparer • Electronically filed returns are more accurate with less chance of errors LDR

Benefits of E-File (cont'd) • Federal and state acknowledgements of receipt • Direct Debit of payments - balance due filers can file early and pay later • IRS and LA help desks available • Faster refunds – About a week • Direct Deposit of refunds - available only for electronic returns LDR

Application Process Electronic Return Originators or ERO’s accepted by the IRS will automatically be accepted into the state e-file program. Annual state compliance checks are performed on all EROs. A list of approved software vendors has been provided on the LDR Website. http: //www. rev. louisiana. gov/sections/eservices/defa ult. aspx LDR Only software developers are required to test with LA returns (PATS-Participants Acceptance Testing System)

Forms and Schedules The Louisiana Individual Income Tax forms and schedules that can be e-filed are: Ø Form IT-540 - Louisiana Resident Return (original, amended or for deceased taxpayer) Ø Schedule E - Adjustments to Income Ø Schedule F - Refundable Tax Credits Ø Schedule G - Nonrefundable Tax Credits Ø Schedule H – Modified Federal Income Tax Deduction LDR

Louisiana Forms & Schedules that can be Electronically Transmitted • Supporting Federal Return and Schedules • The State Only Return • IT 540 B, Nonresident and Part-Year Resident return • State extension LDR

Paper Documents to be retained by ERO The Forms LA 8453 and corresponding W-2 forms, 1099 s and all supporting documentation must be retained for at least 3 years. (Taxpayer’s form LA 8453 OL) If using PIN (Personal Identification Number) retain Federal E-file signature Authorization Document, IRS Form 8879 The LA 8453 will be used as an information document when IRS Form 8879 is used. The LA 8453 must be signed and retained when a state only return is transmitted. LDR

What cannot be e-filed Exclusions in IRS Publications 1345 • Prior Year Returns • IAT (International ACH Transaction) will not be accepted this year. To determine if a financial transaction potentially qualifies for IAT, the department asks that the following question be presented to the taxpayer at the time of filing; an answer of yes will indicate an IAT transaction: For taxpayers due a refund and requesting a direct deposit: • Will the funds be received by a financial institution outside of the territorial jurisdiction of the U. S. ? For taxpayers owing a balance and requesting a direct debit: • Will the funds originate from a financial institution outside of the territorial jurisdiction of the U. S. ? LDR

Transmitting Louisiana Electronic Returns Follow procedures set by IRS Publication 1345 (Handbook for Authorized IRS e-file Providers of Individual Income Tax Returns) • Confirm your ability to electronically file state and federal data. The Louisiana return is transmitted with the federal return, unless the State Only option is utilized. When transmitting both returns together, it is important to note that if either return rejects, both returns will reject. LDR

Acknowledgement After Louisiana retrieves the returns from the IRS, electronic acknowledgement is generated for each return and sent to IRS to provide to transmitters. Transmitters should verify that the software includes the state acknowledgement retrieval from IRS. Contact our office, Electronic Filing Help Desk at (225)219 -2490/2492 if acknowledgement is not received within 3 business days. LDR

Error Codes D = Duplicate Return-Error Code 900 Duplicate SSN Return will not be processed Direct Debit Problem • Direct Debit problems can be caused by incorrect information on the return, account and/or date. • Please review the direct deposit information thoroughly before submitting by verifying taxpayer and account information. • Transmittals with these problems will be processed with no Direct Debit. The filer must make other payment arrangements for this return. LDR

Imperfect Returns will be accepted by Louisiana. An acceptance code of “E” will be given for these returns. It has been determined that approximately 75% of Imperfect Returns are usually correct. There is no way of knowing which SSN rejected nor for what specific reason. Taxpayer may be requested to submit documentation to verify the information submitted. LDR

ITIN/SSN MISMATCH The Louisiana Department of Revenue will accept the following this year: ITIN/SSN MISMATCH (Individual Taxpayer Identification Number/Social Security Number Mismatch) LDR

Responsibilities ü Must comply with the requirements and specifications of IRS Publication 1345 and the Louisiana Handbook for Electronic Filers of Individual Income Tax Returns. ü Must furnish taxpayer with a copy of all completed Louisiana forms and schedules filed for the taxpayer. ü If used, signed Form LA 8453, state copies of W-2's and 1099's must be retained by ERO for 3 years. ü Do not mail LA 8453 s and W-2 s to LDR

Responsibilities (Cont'd) üMust ensure electronic returns filed timely. Date returns transmitted to IRS will be considered filing date for LA returns. üMust verify taxpayer banking information for direct deposit/direct debit üMust check state acknowledgments to verify state portion received LDR

Common Errors Ø Incorrect taxpayer address Ø Not using most current version of software Ø Not checking acknowledgements to determine whether return received Ø Not including Prepayments, Declaration amounts Ø Transmitting Duplicate Returns LDR

Common Errors (Cont'd) Incorrectly requesting/not requesting direct deposit for refund or direct debit of payment Incorrect bank account information for direct deposit/direct debit Incorrect date and/or amount for direct debit Mailing paper return or LA 8453 s to LDR Using another taxpayer’s payment voucher (do not make copies) Do not mail LA 8453 s unless requested by our office. Do not use another taxpayer's voucher. LDR

LDR Web Filing and Payments Options • File returns via web • Submit direct debit payments online and specify effective date of payment • Submit credit card payments online Individual Income Tax Options • Individual Income Tax Return (IT-540), Payment & Extension • Check status of Income Tax Refund • Refund status telephone number 1 -888 -829 -3071 Go to www. revenue. louisiana. gov LDR

LDR Web Filing and Payments (Cont’d) • Taxpayers who register for web filing online through LATAP – must currently be a registered taxpayer on our records • If new user, self-select their login ID and password – will receive authorization code • If previous online user, same user ID and PIN will be accepted

LDR Web Filing and Payments (Cont’d) • Taxpayers enter tax information and program will calculate return based upon the entries. • Upon calculation of the return, the taxpayer has the chance to modify the information or submit it using their Password as their signature. • If a balance is due, the taxpayer has the option of submitting the payment and choosing the effective date of the payment.

LDR Web Filing and Payments Cont’d) • The program gives the taxpayer a confirmation number for the filing of the return. • If a payment request was submitted with the return a trace number is also given to the taxpayer. • Once the return is uploaded into our system, the tax preparer can view or amend the return if necessary.

Overview of Business Tax Online Filing Programs The Department of Revenue is currently offering the option of free internet filing for many taxpayers. Access to this program is through a secured environment so that the information that is sent and received is protected from unauthorized access. LDR

La. TAP - Business Tax Options Sales Tax – General (R -1029) Hotel/Motel Sales Tax New: Severance (R-1029 HM) G 2 and O 2 Applications Orleans and Jefferson Hotel/Motel Sales Tax (R-1029 DS) LDR New Orleans Exhibition Hall Authority Sales Tax (R -1325) Automobile Rental Excise Tax (R-1329) Beer Tax Excise Gasoline and Special Fuels Withholding L-1 Tax Returns Parish E-File

LDR Web Filing and Payments (Cont'd) Business tax online filing via the Department of Revenue’s website is free and secure Parish E-file E-Service help desk should be contacted for problems or questions on Parish E-file. Phone (225) -219 -2484 Fax (225)-219 -2651 Email parishe-file@la. gov LDR

LDR Web Filing and Payments (Cont’d) ü The program gives the taxpayer a confirmation number for the filing of the return. ü If a payment request was submitted with the return, a trace number is also given to the taxpayer. ü Once a return is submitted via LDR system, then the taxpayer can view that return, and they can also call it back up and amend it. LDR

LDR Web Filing and Payment Business Returns not on LATAP Withholding L-2/L-3 Tax R Severance Oil & Gas O 1 D, O 3, O 5, G 1 D, G 3, & G 5 Returns Online credit card payments available LDR Online direct debit payments available for most Business and Individual Income Taxes Online Business Registration

On the horizon for electronic filing… Single Sign-On for business Payroll Information Employer’s Withholding Tax Act 452 required electronically filing January, 2008 - 250 or more returns January 2010 - 200 or more January 2012 - 150 or more January 2014 - 100 or more January 2016 - 50 or more LDR

Contact Names and Phone Numbers State Electronic Filing Help Desk For Tax Practitioners and Transmitters Only Telephone: (225) 219 -2488 Shanna Kelly/Kathleen Parker Telephone: (225) 219 -2490/2492 E-mail addresses: Kathleen. parker@la. gov Shanna. kelly@la. gov Fax Number: (225) 219 -2651 LDR

Contact Names and Phone Numbers La. Tap/EFT Rodanda Washington Telephone: (225) 219 -2203 E-mail addresses: Rodanda. Washington@la. gov Fax Number: (225) 231 -6201 Parish E-File https: //parishefile. revenue. louisiana. gov/default_1. aspx Debra Guillory Telephone: (225) 219 -2484 E-mail addresses: support-parishe-file@la. gov Fax Number: (225) 219 -2651 LDR

Louisiana Department of Revenue Contacts Fed/State E-Filing Program (225) 219 -2488 Stacy Garrett (E-Services Manager) Travis Fossett (Electronic Filing Coordinator) Substitute Tax Form Acceptance (225) 219 -2763 Fay Guidry LDR Personal Income Tax (225) 219 -0102 Forms Request (225) 219 -2113 Telecommunications for the Deaf and Disabled (225) 219 -2114 (TDD)

Updated information will be posted as available.

District Offices Effective August 15, 2010 the regional offices will be collapsed into three districts, North, south, and New Orleans. Southern District (Baton Rouge, Lafayette & Lake Charles) One Lakeshore Dr, 1550 Lake Charles 70629 337 -491 -2504 New Orleans District 1555 Poydras St, 2100 New Orleans 70112 504 -568 -5233 Northern District (Alexandria, Monroe & Shreveport) 900 Murray Street Room B-100 Alexandria, LA 71301 -7643 318 -487 -5175 LDR

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