Items 9 C 9 F Approve Facilities Utilization

Items 9 C – 9 F Approve Facilities Utilization Agreements Chris Tribble Director of Community Services

Action Requested City Council approve Facilities Utilization Agreements with: – – Grapevine Southlake Soccer Association (GSSA) Southlake Carroll Lacrosse Association (SCLA) Southlake Baseball Association (SBA) Southlake Girls Softball Association (SGSA)

Background • FUA govern use of City-owned fields and facilities • FUA Modification Committee (PB Members Slocum and Berman) held several meetings over past year to look at FUA’s for 2011 • FUA Modification Committee ultimately requested assistance from Mayor John Terrell with impasse • FUA Work Group Created including Mayor Pro Tem Laura Hill and Council Member Al Zito

Background • FUA Work Session - November 15, 2010 – – – 3 rd Party Moderator City Council Members Laura Hill & Al Zito Parks Board Members John Slocum & Sherry Berman Representatives from each Athletic Association Staff (CS and CMO)

Background • Proposed FUA developed using results of that Work Session as a guide: – Essentially same agreements – Addition of a Non-Resident Maintenance Fee of $17 per player, per season – 3 year term (previously 1 year) • Proposed FUA’s utilize general core content of the previous FUA’s approved by City Attorney • City Attorney have reviewed FUAs

Field Utilization • GSSA: Bob Jones Park Soccer Complex • SBA: Bicentennial Park Baseball Complex, Southlake Sports Complex & Koalaty Park • SCLA: Southlake Sports Complex (and North Park when complete – shared usage with City Flag Football Program • SGSA Bob Jones Park Softball Complex

Grapevine Southlake Soccer Association Bob Jones Park Soccer Complex

Southlake Baseball Association Bicentennial Park Baseball Complex Southlake Sports Complex Koalaty Park

Southlake Carroll Lacrosse Association Southlake Sports Complex North Park (Shared when complete)

Southlake Girls Softball Association Bob Jones Park Softball Complex

Additional Information Parks Board recommended approval (8 -0) at January 10, 2011 meeting with recommendations: – Term of agreements be changed from 3 year agreements to 1 year agreements with two (2) one year automatic renewal options; requiring 30 day written notice by either party to end or renegotiate the agreements (Staff recommends 3 year agreements) – Increase field maintenance fees for Select/Academy participants (since their seasons typically run twice as long as the Fall & Spring seasons • $24 per player, per season for Southlake residents • $34 per player, per season for non-resident (Included)

Additional Information – Specific language be added: “The ASSOCIATION, while able to use the facilities pursuant to the terms of this agreement, will in good faith work with the CITY regarding the CITY’S efforts to also make such facilities available on an equitable basis to any other entity(ies) deemed suitable by the City that also legitimately seek to have some use of the facilities. ” (Included)

Financial Consideration

Requested Action City Council approve Facilities Utilization Agreements as presented, to include a term of 3 years.

Questions? Chris Tribble (817) 748 -8021