infoscience epfl ch Infoscience EPFLs Institutional Repository and

infoscience. epfl. ch Infoscience EPFL’s Institutional Repository … and much more 1. Objectives 2. Means 3. Content & Services 4. Infoscience vs OAI 5. Ph. DTheses@epfl 6. Next steps forward David Aymonin Directeur de l’Information Scientifique et des Bibliothèques ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005

infoscience. epfl. ch ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005

Objectives infoscience. epfl. ch • Collect and make known the EPFL intellectual heritage, i. e. its scientific and teaching output • Make researchers and their skills more visible • Make the scientific data collected more accessible and legible, by structuring them • Allow their long term preservation • Allow their processing for the assessment needs of the institution ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005

Means infoscience. epfl. ch • Human resources – Full-time project leader, new position – Ad-hoc team : EPFL staff, when needed • Technical choice – Based on CDSWare, XMLMARC, Python language – Official partnership with CERN for CDSWare software development ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005

infoscience. epfl. ch Content, 1 st june 2005 Searches : Exports : Fulltexts : 793/day, 188/day, 114/day, 24 000/month ± 5 600/month ± 3 500/month ± Infoscience Scientific outputs Theses 4 799 references 3 274 references 1 500 fulltext 733 fulltext 26 laboratories People@epfl Union catalogue 755 profiles of researchers 40 000 references. 11 libraries * * : 400 000 references from 11 EPFL libraries, members of NEBIS Union catalogue will be added on october 2005 ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005

Services : Data export ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005 infoscience. epfl. ch

Services : Data re-use infoscience. epfl. ch Old version. LANOS Lab. Website Local database ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005

Services : Data re-use infoscience. epfl. ch New version. LANOS Lab. Website infoscience ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005

Services : People@epfl infoscience. epfl. ch Old version. LANOS Lab. Directory ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005

Services : People@epfl infoscience. epfl. ch New version. LANOS Lab. Directory ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005

Infoscience & OAI infoscience. epfl. ch • Freely accessible Ph. D theses are declared in OAIster • Already tried to declare Infoscience in Scirus, Google scholar… Not as simple as it should be • Next : ISI Web citation index http: //scientific. thomson. com/newsletter/2005 -02/8264025/ • Regarding OA, EPFL attitude is « moderate » – Variable from one lab. to another, Open access still frightens – Advocacy OAI will be done in 2005 – Official statement from Conférence des Universités Suisses awaited and could help ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005

Ph. DTheses@epfl infoscience. epfl. ch • 1920 Paper archiving at the Central library. 3000 Ph. D theses • 2003 Electronic archiving made possible • June 2004 Electronic archiving compulsory. 200 Ph. D theses /year • Retrodigitalization of all Ph. D theses, started end 2004 600 000 pages. 300 dpi, B&W or 150 dpi, grey levels for color pages TIFF provided, PDF 1. 4 image online OCR for liminary pages of 2000 -2004 theses Total amount of data 15 Gb ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005

infoscience. epfl. ch Workflow , Ph. DTheses@epfl Information: Final version released Ph. D Student THESE File FINAL VERSION PDF or Postscript Print version N copies Libraries : National, ETHZ Swiss National Library Printing service EPFL Central Library EPFL Academic registration service EPFL Asking for Authorisation to put Ph. D these on the Internet, if NOT, then on Intranet PDF file File processing, Putting online Metadata ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005

infoscience. epfl. ch Metadata processing, Ph. DTheses@epfl 2 Catalogues (unfortunately) Cataloguing in NEBIS OAI-PMH copy and paste Filemaker Web database Data enrichment Abstract Fulltext INFOSCIENCE CDSWare DTD RERO Loading XML records With abstracts Abstract ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005 OAI enabled Link to Filemaker web record

PDF files processing, Ph. DTheses@epfl infoscience. epfl. ch Made by the central library for each these Creation of final • Frontpage (in PDF) • Abstract (in PDF + HTML) • TOC (in PDF) Optimization of heavy PDF files Security • Modification not allowed • Printing, searching , copy allowed File metadata • Size of file, links to abstracts and fulltext, • Number of pages ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005

The future is now, Ph. DTheses@epfl • Main issues – – Intellectual Property Rights (IPR) Metadata and file formats Harvesting and visibility Master dissertations ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005 infoscience. epfl. ch

The future is now, Ph. DTheses@epfl infoscience. epfl. ch • IPR – Belongs to the Author – Electronic archiving made compulsory upon student registration – Changes in swiss law in 2005 Putting theses on the Internet Is not considered as prior publication ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005

The future is now, Ph. DTheses@epfl • Metadata and file format – Metadata • Swiss « DTD » ? (Convention in 2003) • DTD-MS from NDLTD ? (already exists) • TEF from AFNOR ? (awaited for 2005) – PDF • PDF/A ? (ISO Standard in 2005? ) Standards could appear in 2005 ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005 infoscience. epfl. ch

The future is now, Ph. DTheses@epfl infoscience. epfl. ch • Harvesting and visibility – OAIster • RERO, EPFL, ETHZ already included • Good Search interface • Not specific to theses – Should we join NDLTD ? • 195 members : UK, B, S, D, E, CN, AU, China, India • Very poor Search interface, for the moment – European Thesis On Line (ETOL, Europe) • Just at its begining Militate in favour of Switzerland member of NDLTD ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005

If needed, more info about: ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005 infoscience. epfl. ch

If needed, more info about: ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005 infoscience. epfl. ch

If needed, more info about: ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005 infoscience. epfl. ch

The future is now, Ph. DTheses@epfl infoscience. epfl. ch • Master dissertations – The next step – Will require along and difficult institutional agreement to bep fully set up – In each of the 12 academic sections of EPFL collaboration with librarians, who are in contact with the teachers The Infoscience tool is robust And allows us to work with voluntary people ! ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005

infoscience. epfl. ch Long live OAI ! Thank you for your attention http: //infoscience. epfl. ch David. Aymonin@epfl. ch ELAG 2005. CERN, Geneva, Mercredi 1 er juin 2005