Common Campus Housing Policies RAPM Online Training Presentation

Common Campus Housing Policies RA/PM Online Training

Presentation Overview • Overview of RA/PM Role in policy enforcement • Definitions • Alcohol • Contract Cancellation • Drugs • Guests • i-Card • Lockout & Loaner Key • Quiet Hours • Sexual Misconduct • Tobacco • Wrap-Up

RA/PM Role in Policy Enforcement • Know these key policies (almost to the point of memorization) so that you can communicate them clearly to residents. • Know where to direct residents so they can educate themselves on the policies (student handbook and campus housing website). • RAs and PMs should write incident reports (IRs) at all times to report potential policy violations. • Incident reports can be filed online at the Housing Dock website: housing. uic. edu/dock • RAs and PMs should maintain confidentiality at all times when handling policy violations. • RAs and PMs should make their RDs aware of all policy violations.

Resident Student Handbook Online housing. uic. edu Once on the website, click “Resident Resources” under the “Current Students” tab. Under the “Student Housing Basics Heading” click “Resident Student Handbook Download (PDF)”. The full link is http: //www. housing. uic. edu/_files/Studen t-Handbook-1415. pdf This handbook also includes the Resident Student Code of Conduct (RSCOC). Familiarize yourself with each code.

Definitions o IR: incident report (official documentation of an incident or policy violation. This is an online form that RAs, PMs, residents, and Campus Housing staff can fill out at any time. ) o RSCOC: Resident Student Code of Conduct (the policies outlined that set the standard for resident behavior) o EAO = East Area Office (front desk area where resident swipe to enter the residence halls) o WAO = West Area Office o SAO = South Area Office o Central Office = the place where administration for the department happens. Central Office is located on West Campus in the 2 nd floor of SRH above Subway and the coffee shop.

Alcohol

Alcohol Policy “The possession, purchase, consumption or transportation of alcoholic beverages by any person under twenty one (21) years of age is illegal under Illinois law. Students who are 21 years of age or older are permitted to consume alcoholic beverages in moderate quantities in residence hall rooms; however, students are not permitted to consume alcoholic beverages in public places or to dispense alcoholic beverages at functions. ”

Alcohol Policy Enforcement o Review RSCOC 1 o When documenting o Students over 21 are alcohol situations, call not allowed to drink in for a backup RA/PM and the presence of be sure to include the students under 21. type and quantity o Drinking games or alcohol present in the IR. drinking devices are o Alcohol bottles are not allowed. confiscated and o When on rounds, brought to the listen out for loud confiscation closet by gathering that may the residents. RAs/PMs include alcohol. don’t touch residents’ Always document alcohol. these situations.

Contract Cancellation

Contract Cancellation Policy “Once the contract period begins, if a student cancels his/her contract before the end of the contract term, he/she will be responsible for room & board charges up until the time of check-out plus all the following contract cancellation penalties: o Loss of $100 housing deposit o $100 cancellation fee o Payment of 75% of the remaining contract cost (housing portion only) If a student would like to cancel his/her contract, that person must come to the Campus Housing Office to complete the necessary cancellation paperwork.

Contract Cancellation Policy Enforcement Contract Cancellations are handled in the central office with the area coordinator of administration. While there is not enforcement of this policy at the RA/PM level, it is helpful for you to know this information in case residents ask. Direct them to contact Central Housing at 312355 -6300.

Drugs

Drug Policy a. Being in the presence “The possession, sale, of illegal drugs. production, purchase or b. Possession or use of marijuana, habitdrug paraphernalia forming barbiturates, (E. g. , bong, pipe, amphetamines, hallucinogens, narcotics, vaporizer, or other prescription drugs device or object used to without a valid facilitate the use of prescription, or other drugs). addictive or illegal drugs on university property is c. The manufacture, sale, prohibited. The following or distribution of illegal conduct is expressly drugs. This includes prohibited: sharing or otherwise distributing prescription drugs.

Drug Policy Enforcement o o Review RSCOC 2. o Marijuana is a common substance documented by o Campus Housing Staff. o When documenting situations involving o drugs, call for a backup RA and be sure to include the type and quantity o drugs potentially present in the IR. o If you smell marijuana in a building, call a second RA/PM to come verify the smell. Attempt to pinpoint the exact room the smell is coming from. Escort residents to the nearest toilet to flush marijuana down the toilet. If large amounts of marijuana are present, call the RD on duty. Always call RD on duty for other drugs.

Guests

Guest Policy “Each resident is allowed up to three (3) guests at a time in their room, as long as the guests are abiding by the Guest Hosting policy in the current Resident Student Handbook. “Overnight guests may stay no more than three Resident students are nights in any two-week always responsible for period in Campus the actions of their Housing facilities. guests. Guests must be signed in at all times and Only one overnight guest escorted by the resident is permitted per room. ” host at all times. ”

Guest Policy Enforcement o As a campus housing staff member, it is your job to remind residents to sign their guests in and out properly at the front desk. o Guests need government- issue photo identification to be signed into our system. RDs can make exceptions to this rule. o Overnight guests must be at least 10 years of age. o RSCOC 10 covers the guest policy in great detail. Review this code.

Guest Policy Enforcement o Residents often remember to sign their guests in, but forget to sign their guests out o When this happens, RAs on duty go and check rooms to verify that the guest has left. These verifications are documented in the daily duty log.

i-Card

i-Card Policy o Failing to possess “To enter our residence and/or present a valid halls, you will be required i-Card when requested to show your i 0 card and or swipe to verify residency misusing/misrepresen to our security staff. ting a form of Without this ID, your identification is a identity will have to be violation of RSCOC 3 c. verified by either a current roster or by the RA on duty after the office closes. ”

i-Card Key Policy Enforcement o Residents with lost or stolen i-Cards should contact UIC Police, report their i-Card lost or stolen, and write down the police report number they are given. o A police report number will allow the $20 i-Card replacement fee waived at the i-Card office.

i-Card Key Policy Enforcement i-Card offices: Student Services Building (SSB) Suite 1790 1200 W. Harrison Mon-Fri 8: 30 am-5: 00 pm Student Center West (SCW) Room 241 828 S. Wolcott Mon-Fri 8: 30 am-4: 00 pm o Students who are missing i-Cards MUST get them replaced at one of these two locations.

Lockout/Loaner Key

Lockout Policy “If you are locked out of your room, you can sign out a loaner key from the desk to gain access to your room. If you are locked out of your room after the Front desk is closed, you may contact the RA on duty for lockout service. There is no charge for asking the assistance of the RA on duty although the request will be documented and added to the loaner key record. ”

Lockout Policy Enforcement o RAs on duty will be called between midnight - 8 am for lockouts. o When called, the RA should ask the resident to meet him/her at the EAO/SAO/WAO. o Upon arrival, the RA should ask for the resident’s i-card and verify their room number on with the printed roster in the binder or using the Resident Search function in the Campus Housing Dock. o After the resident has been verified, the RA will then enter the key box and retrieve the master key and escort the resident to their door to unlock it.

o RAs will document their o Residents who are locked out and who do lockouts in their duty not have any log. These lockouts will identification with them be recorded and must be verified with residents can be their key cards: subject to a conversation with the The RA should meet the RD for excessive resident at the lockouts in one EAO/WAO/SAO and semester. retrieve the resident’s o Peer Mentors do not key card. The RA have key box access should then ask the and therefore cannot resident their mother’s open unlocked doors. maiden name and listen for the correct response before opening the door.

Loaner Key Policy RSCOC 6 c: “Failure to return a loaner key within one hour of checking it out. The loaner key is issued for one hour and there is no charge for borrowing it for this time period. If the loaner key is not returned within the onehour time limit, you may be charged for the core of your locks to be changed and for replacement keys to your room. If you live in a suite, cluster or apartment, you may be charged for all of the affected doors. ”

Loaner Key Policy o “Students may only Enforcement check out loaner keys 5 o Residents who are times per semester. locked out from 8 am – Students are subject to midnight will visit the a meeting with their RD EAO/WAO/SAO to after 3 loaner key check out a loaner key checkouts” – RSCOC for their room/cluster. 6 d o Loaner keys must be o Housing staff will pull returned within one loaner key reports that hour of checking it out. RDs check monthly to o Residents have a limit see who may be for the number of approaching 3 or 5 times they can use the loaner key usages per loaner key service. semester.

Quiet Hours

Quiet Hours Policy o The following is prohibited: “Causing excessive noise and/or disruptive behavior, failing to abide by quiet hours, and/or disturbances of others living in the halls. Behavior of this nature will not be tolerated due to the close proximity of academic buildings, retail vendors, and the educational role of the residence halls. ” Quiet Hours: Sun – Thurs: 10 pm-8 am Fri – Sat: 1 am – 10 am Last Week of Classes & Finals Week: 24 hours per day Courtesy Quiet Hours: 24/7

Quiet Hours Policy Enforcement o RAs/PMs should o Document excessive or emphasize quiet repeated quiet hours during floor offenders in an incident meetings and ensure report. they are publicized and enforced consistently. o RAs/PMs may ask residents if they would like to extend quiet hours but not shorten them.

Sexual Misconduct

Sexual Misconduct Policy “Sexual misconduct is sexual activity between any two persons without consent and is expressly prohibited. The Campus Housing sexual misconduct policy applies to all individuals regardless of sexual orientation, gender identity, or sex. ”

o Sexual Misconduct Policy Enforcement This will be covered more extensively in RA/PM fall training, but here are the basics: o RSCOC 5 outlines the entire policy. Review it. o Consent means permission—a clear “yes”—and is necessary to engage in sexual activity. o RAs/PMs cannot promise to keep information confidential. RAs PMs should alert a RD immediately if they encounter a resident who has been involved in sexual misconduct. The situation should be documented in an incident report.

Smoking

Smoking Policy “UIC is a tobacco-free campus (including smokeless tobacco products). “Tobacco Products” is defined as all forms of tobacco, including but not limited to cigarettes, cigars, pipes, water pipes (hookahs), chew, electronic cigarettes, and smokeless tobacco products. ”

o It is difficult to pinpoint Smoking Policy the exact location of Enforcement smoke inside because o During cold-weather smoke often travels months, residents through the vent system. who are smokers may o Residents also attempt try to smoke outside the cigarettes or residence halls (i. e. in marijuana inside the doorways, in the residence halls. auto courts, etc. ). This o It is the RA/PM is also not allowed responsibility to since UIC is a smoke confront these free. Ask residents to behaviors and move to a public document the incident sidewalk to smoke. in an IR.

Wrap-Up

Policy Enforcement Wrap -up o RDs are on duty 24/7 o It is helpful to carry a and are available to notebook on rounds so assist during incident you can record all confrontations. details related to a o When in doubt, always policy violation. The write an incident report should report for a potential include as many details policy violation. as possible. o Read through the o RAs and PMs must be resident student comfortable with handbook to refresh confronting policy yourself on the violations. policies 1 -2 times per semester.

You have now completed this training module. Please move on to the quiz.