Webinar Postings Webinar presentations are posted on Avocet

Webinar Postings Webinar presentations are posted on Avocet, http: //avocet. pearson. com/TX/Home, under the “What’s New” section. Recordings of this webinar will be posted by end of day 1/31/2020. TELPAS Online Training Center and TELPAS Assessment Management System 1

Image by Graphic Stock TELPAS Online Training Center and Assessment Management System Webinar January 2020

Topics v TELPAS Online Training Center Overview v TELPAS Assessment Management System TELPAS Online Training Center and TELPAS Assessment Management System 3

TELPAS Online Training Center Overview

Key TELPAS Holistic Rating Training Dates TELPAS Holistic Rating Training Key Dates TELPAS Rater Manual available online Date 10/25 Assembling and Verifying Grades 2 -12 Writing Collections course available 1/13 Online basic training courses for new K-1 and 2 -12 raters available Calibration window opens for new and returning raters Earliest eligibility date for TELPAS writing samples End date for training raters, assemblers, and verifiers on administration procedures TELPAS assessment window 1/27 2/10 2/21 2/24 - 4/3 TELPAS Online Training Center and TELPAS Assessment Management System 5

TELPAS Online Training Center Reminders v Verify computers and devices meet the minimum system requirements for the Online Training Center. v Enable pop-ups if pages do not load correctly. v TELPAS Rater Manual only posted online. (Avocet) v District Testing Coordinators received an email December 16 with the keyword users need to create an account for this year. TELPAS Online Training Center and TELPAS Assessment Management System 6

TELPAS Online Training Center Reminders v Users must create a new account this year. v Pearson and TEA do not have access to previous year certificates; CTCs or DTCs should maintain a record of completed rater training. v Going forward, certificates will be saved in the system. v Inform raters when courses and calibrations will become available. (Assembling and Verifying Writing Collection → Online Basic Training Courses → Calibrations) TELPAS Online Training Center and TELPAS Assessment Management System 7

TELPAS Online Training Coordinator Resources Information Only available for district coordinators. Posted in Pearson. Accessnext. From Reports > Published Reports. This resource contains: v Account creation keyword v Calibration passcodes (added before calibration window opens) v Calibration session roster TELPAS Online Training Center and TELPAS Assessment Management System 8

Rater Credentials The TELPAS Rater Manual lists credentials for the following: v K-1 Raters v 2 -12 Raters (New! For writing only, districts will have the option to designate one or more centralized raters to rate TELPAS grades 2– 12 writing collections districtwide, campus wide, or by grade level. ) v 2 -12 Raters (listening, speaking, and writing); TEA approval required for a special administration of listening and speaking TELPAS Online Training Center and TELPAS Assessment Management System 9

TELPAS Training Grades K– 1 • Holistically rated listening, speaking, reading, and writing assessments based on classroom observations and student interactions. Teachers serving as new TELPAS raters for listening, speaking, reading, and writing complete online basic training* component. All TELPAS raters must complete monitored online calibration activities annually. Grades 2– 12 • • • Online multiple-choice reading test with shorter blueprint Online listening and speaking test Holistically rated student writing collection Teachers serving as new TELPAS raters for writing complete online basic training* component. All TELPAS raters must complete the monitored online calibration activities annually. * New raters and returning raters who have not completed calibration activities within the last three school years are required to complete the online basic training course before calibrating. TELPAS Online Training Center and TELPAS Assessment Management System 10

Holistic Rating Training Requirements TELPAS Online Training Center and TELPAS Assessment Management System 11

How to Create an Account http: //www. texasassessment. com/TELPASTraining. Center TELPAS Online Training Center and TELPAS Assessment Management System 12

Create Profile Coordinators will receive a keyword for users to create an account. All fields are required. Read Rater Agreement then check box and Submit. 13 TELPAS Online Training Center and TELPAS Assessment Management System 13

Educator Home Page TELPAS Online Training Center and TELPAS Assessment Management System 14

Introduction and Announcements TELPAS Online Training Center and TELPAS Assessment Management System 15

Choose Your Training Raters must know their assigned grade cluster to select the appropriate online training Raters should consult with their campus coordinator if they are unsure of their training requirements TELPAS Online Training Center and TELPAS Assessment Management System 16

Holistically Rated Listening and Speaking TEA approval required to holistically rate a student in listening and speaking Passcode will be provided with TEA approval TELPAS Online Training Center and TELPAS Assessment Management System 17

Resources and Support TELPAS Online Training Center and TELPAS Assessment Management System 18

Training Courses TELPAS Online Training Center and TELPAS Assessment Management System 19

Training Courses TELPAS Online Training Center and TELPAS Assessment Management System 20

Practice TELPAS Online Training Center and TELPAS Assessment Management System 21

Calibration Information v Both new and returning raters must complete calibration in a monitored session that has been established by the campus or district. v Raters will be given a passcode by the session proctor in order to access calibration. v Most raters will need one to two hours to complete a calibration set. v Raters must finish a calibration set once it is started. They will not be able to save their progress and return later to complete the set. 22 TELPAS Online Training Center and TELPAS Assessment Management System 22

Sufficient Calibration v For K– 1, each set contains ten students to be rated. Raters must rate at least 70 percent of the students correctly within a set to demonstrate sufficient calibration. v For 2– 12 grade clusters, each set contains ten writing collections to be rated. Raters must rate at least 70 percent of the collections correctly within a set to demonstrate sufficient calibration. v For special administrations of listening and speaking in the 2 -12 grade clusters, each set contains six students to rate, three of each domain. Raters must rate four out of the six students correctly, for a score of 67% to demonstrate sufficient calibration. 23 TELPAS Online Training Center and TELPAS Assessment Management System 23

Calibration TELPAS Online Training Center and TELPAS Assessment Management System 24

Calibration – Completed TELPAS Online Training Center and TELPAS Assessment Management System 25

Scoring Summary TELPAS Training 26 TELPAS Online Training Center and TELPAS Assessment Management System 26

K-1 Online Basic Training Course Certificate TELPAS Online Training Center and TELPAS Assessment Management System 27

2 -12 Basic Training Course Certificate TELPAS Online Training Center and TELPAS Assessment Management System 28

Calibration Certificate TELPAS Online Training Center and TELPAS Assessment Management System 29

Resources v District and Campus Coordinator Resources v Educator Guide to TELPAS and TELPAS Alternate v 2020 TELPAS Rater Manual v 2020 TELPAS Test Administrator Manual v Avocet: http: //avocet. pearson. com/TX/Home v Texas Education Agency: http: //tea. texas. gov/student. assessment/ell/telpas/ TELPAS Online Training Center and TELPAS Assessment Management System 30

Avocet http: //avocet. pearson. com/TX/Home TELPAS Online Training Center and TELPAS Assessment Management System 31

TELPAS Assessment Management System

TELPAS Key Dates Date Submit counts for TELPAS test administrator manuals 10/21 - 11/8 Select TELPAS registration option 11/11 - 12/13 Districts receive TELPAS test administrator manuals 1/6 - 1/10 Submit student registrations for TELPAS 1/10 - 4/3 TELPAS test session setup begins 1/10 Proctor cache available for TELPAS online testing 2/17 TELPAS assessment window 2/24 - 4/3 TELPAS reports posted to the Assessment Management System Districts resolve student information and submit score code changes 5/22 - 5/29 TELPAS Online Training Center and TELPAS Assessment Management System 33

Getting Ready Checklist q Verify student data is entered q Plan for administration of online test administrations and entry of holistic rating information q Ensure that assessment information is entered and verified q Understand Responsibilities of Technology Staff and Test Administrators for Online Activities q Become Familiar with the TELPAS Online Test Student Tutorials TELPAS Online Training Center and TELPAS Assessment Management System 34

Verify Student Data is Entered v Even if you chose for Pearson to upload your data, certain data elements are not provided, including years in U. S. schools v Options in Pearson. Accessnext to verify data: • Student Registration Export • View list of registered students • Operational reports • TELPAS Combined Status Report 35

Student Registration Export To request a student registration export - From Setup → Import/Export Data, select Import/Export Data from the dropdown and click the Start button. In the Type dropdown, select Student Registration Export and click Process. TELPAS Online Training Center and TELPAS Assessment Management System 36

Operational Reports – Students & Registration 1. From Reports → Operational Reports 2. Select “Students & Registration” under Report Categories 3. View reports TELPAS Online Training Center and TELPAS Assessment Management System 37

View Registered Students From Setup → Students, select option for Registered to 2020 Spring TELPAS Grades K-12. In the Search dropdown, select Show all results. TELPAS Online Training Center and TELPAS Assessment Management System 38

Manage Student Registration Follow the steps to update Student Registration, including Years in U. S. Schools, SIFE, Unschooled Asylee/Refugee, Reporting CDC, and Parental Denial. From Setup Students, search for and select student(s). In the Select Tasks dropdown, select Register Students, then click Start. TELPAS Online Training Center and TELPAS Assessment Management System 39

Register Students Screen TELPAS Update student registration fields: TELPAS Online Training Center and TELPAS Assessment Management System 40

Operational Reports – Online Testing 1. From Reports → Operational Reports 2. Select “Online Testing” under Report Categories 3. View report TELPAS Online Training Center and TELPAS Assessment Management System 41

TELPAS Combined Status Report v The TELPAS Combined Status Report will now show the status for domains that were assessed at other districts. TELPAS Online Training Center and TELPAS Assessment Management System 42

Test Administrator Online Activities v update student demographic information in the Assessment Management System, v transcribe student scoring information into the Assessment Management System, v maintain test security, and v make selections in the Assessment Management System to indicate score code and accommodations. TELPAS Online Training Center and TELPAS Assessment Management System 43

Manage Student Tests – Test Details screen – Score Code, DNR and accommodations Testing Student Tests, search for and select student(s). In the Select Tasks dropdown, select Edit Student Tests, then click Start. TELPAS Online Training Center and TELPAS Assessment Management System 44

Enter Score Codes and Accommodations v Manage Student Tests – Test Details screen – Score Code, DNR and accommodations v If a student was provided accommodations, the accommodations must be indicated in the Accommodations menu on the Student Test Details screen. TELPAS Online Training Center and TELPAS Assessment Management System 45

Prepare to Administer Online Tests and Enter Holistic Ratings v All English learners (ELs) in grades 2– 12 must be assigned to online test sessions. v All ELs in grades K– 12 must be assigned to a holistic rating test session. v Test sessions can be automatically generated during registration. Sessions can also be manually created. v In coordination with the district coordinator, campus coordinators should create any additional test sessions needed one to two weeks prior to testing. v Online test sessions must be created before students can log in to Test. Nav to take the test. v Holistic rating test sessions must be created before testing personnel can log in to Test. Nav and enter holistic rating information. v Student test tickets should be printed and stored in a secure location at least one day before administering the online test. TELPAS Online Training Center and TELPAS Assessment Management System 46

TELPAS Online Testing Timeline Download Proctor. Cache* (6 weeks prior) Create Test Sessions** (4 weeks prior) Configure Test. Nav (5 -6 weeks prior) Start/Unlock Test Session (Day of testing) Prepare Test Sessions/proctor cache* (1 -2 weeks prior) *Proctor caching is optional **Test sessions are only required for TELPAS Student Test Tickets may be printed after test sessions have been created and students placed in session. TELPAS Online Training Center and TELPAS Assessment Management System 47

Test Sessions Test sessions are created by grade level. Grades K-1 Create test session for holistic ratings Grades 2 -12 Create test session for reading Create test session for listening and speaking Create test session for holistic writing Special Admin Create test session to transcribe approved paper administration of reading Create test session to enter listening and speaking holistic ratings TELPAS Online Training Center and TELPAS Assessment Management System 48

TELPAS Session Name v TELPAS Session Name is an optional field. If it is populated, this field will be used to create and place student test assignments into sessions. v The TELPAS Session name field has a limit of 20 characters, so the system test code may or may not completely show up, depending on how long the test session name is in the TELPAS Session name field. Valid values: A-Z; a-z; 0 -9; hyphen; apostrophe; period; embedded spaces; colon. v If the field is left blank, the student test will not be put into a session. v If the field is populated at the time of the import but it is determined that a session should not be auto created, the “Don’t Auto Create Test Sessions” must be selected when performing the student registration import and the session field will be ignored. TELPAS Online Training Center and TELPAS Assessment Management System 49

Test Sessions – File Upload v If the TELPAS Session Name field is populated, it will be used to create and place student test assignments into sessions. The test session name will be appended with an internal test code. This is an internal test code only and districts should not rely on this internal test code for identifying their test sessions. v Test sessions created using TELPAS Code “A, ” will always be appended with test code “BA. ” v If the district wants each subject to have a unique test session name, they will need to list the student twice (once with TELPAS Code “O” and once with TELPAS Code “H”). This will create test sessions with appended test code “LS, ” “RE, ” or “WR, ”. TELPAS Online Training Center and TELPAS Assessment Management System 50

Student Listed Once The table below shows which system test code will be appended to the auto created session name if the student is listed only once (single line) using the TELPAS Code “A”. If TELPAS Code is set to: And Session Name field is set to: A (grades 2 -12) TEACHER NAME Student will be placed into the following session: For the following test: "TEACHER NAME - P 04 BA" Listening & Speaking "TEACHER NAME - P 04 BA" Reading "TEACHER NAME - P 04 BA" Writing "TEACHER NAME - P 0 KHR" All Holistic Ratings (grades K-1) TEACHER NAME TELPAS Online Training Center and TELPAS Assessment Management System 51

Student Listed Twice The table below shows which system test code will be appended to the auto created session name if the student is listed twice (once with TELPAS Code “O” and once with TELPAS Code “H”). If TELPAS Code is set to: And Session Name field is set to: Student will be placed into the following session: For the following test: TEACHER NAME "TEACHER NAME - P 04 LS" Listening & Speaking "TEACHER NAME - P 04 RE" Reading TEACHER NAME "TEACHER NAME - P 04 WR" Writing O H TELPAS Online Training Center and TELPAS Assessment Management System 52

TELPAS - Create Online Sessions How to create a TELPAS online session through the user interface: TELPAS Online Training Center and TELPAS Assessment Management System 53

TELPAS – Create Online Sessions Test Assigned: Options in the Test Assigned field: • Holistic Ratings Grades K-1 By grade level: • Holistic Rating Writing • Listening & Speaking • Reading Pearson Computer Form Group Type: In the Form Group Type field, select “Transcribe Paper” for a TEA -approved reading paper administration, and “Holistic Ratings L&S” for TEAapproved entry of Listening and Speaking holistic ratings. TELPAS Online Training Center and TELPAS Assessment Management System 54

View Sessions Page TELPAS Online Training Center and TELPAS Assessment Management System 55

Precache Test Content Optional: After sessions have been created, and students added to sessions, test content can then be cached. Instructions can be found in the Management System User’s Guide. TELPAS Online Training Center and TELPAS Assessment Management System 56

Test Session Statuses TELPAS Online Training Center and TELPAS Assessment Management System 57

TELPAS – Prepare Test Sessions 1. Go to Testing > Students in Sessions TELPAS Online Training Center and TELPAS Assessment Management System 58

TELPAS – Select Test Session 2. Select the correct session from the Session List and then select the Prepare Session button. If your session is not in the Session List, click the Add a Session button, enter the search criteria, select your session, and click the Add Selected button. TELPAS Gr 9 Reading TELPAS Gr 10 Reading TELPAS Gr 11 Reading TELPAS Gr 12 Reading While the prepare process is running, sessions will appear in “Preparing” status. Once the process is complete, the session will appear in “Ready” status. The session is now ready to start. TELPAS Online Training Center and TELPAS Assessment Management System 59

TELPAS – Prepare Multiple Test Sessions Prepare multiple sessions at once by choosing the “Combined View” option and selecting the Prepare All Sessions button. TELPAS Gr 9 Reading TELPAS Gr 10 Reading TELPAS Gr 11 Reading TELPAS Gr 12 Reading TELPAS Online Training Center and TELPAS Assessment Management System 60

TELPAS – Unlock Students in a Session v After a session is prepared and a user clicks the Start button, sessions must be unlocked before students can access their tests in Test. Nav. v Tests will NOT be automatically unlocked when the Start button is clicked. v After a test session is started, the user must unlock the test sessions. v If a student is added to a session, the new test will be added as locked. TELPAS Online Training Center and TELPAS Assessment Management System 61

TELPAS – Unlock All Students in a Session v To unlock all students’ tests in a session, click the correct session, and then click the unlock icon. TELPAS Gr 9 Reading (10 Student Tests) 10 v Locked students appear with a lock symbol next to “Ready” in the Student Test Status column. To unlock the test, click the dropdown menu in the Student Test Status column and select the “Unlock” option. TELPAS Gr 9 Reading (TELPAS Reading Grade 9) TELPAS Online Training Center and TELPAS Assessment Management System 62

TELPAS – Print Student Test Tickets TELPAS Online Training Center and TELPAS Assessment Management System 63

TELPAS – Print Options for Student Test Tickets TELPAS Online Training Center and TELPAS Assessment Management System 64

Monitor Test Session TELPAS Online Training Center and TELPAS Assessment Management System 65

Student Test Statuses v Ready § The student has not yet started the test: If a student was assigned a test, but never started the test, they would have a status of Ready. A test session cannot be stopped until students in Ready status have either been removed or marked complete so that all students in the session have a status of Complete or Marked Complete. v Active § The student has logged in and started the test. If the student exits the test and the status is Active, the student cannot resume testing unless the status is changed to Resumed Upload. v Exited § The student has exited Test. Nav but has not submitted test responses. The student cannot resume testing unless the status is changed to Resumed. If the student will not resume testing for any reason, then the status must be changed to Marked Complete. TELPAS Online Training Center and TELPAS Assessment Management System 66

Student Test Statuses (cont. ) v Resumed/ Resumed Uploaded § The student has been authorized to resume the test, but has not yet logged in. v Completed § The test has been submitted by the student through Test. Nav and the data has been processed. This status cannot be changed, except by using Undo Student Test Submission. v Marked Complete § The student has exited Test. Nav and will not resume the same test, or has never logged in to a test, but the test session needs to be stopped. This status cannot be changed, except by using Undo Student Test Submission. TELPAS Online Training Center and TELPAS Assessment Management System 67

View Student Test Progress TELPAS Online Training Center and TELPAS Assessment Management System 68

Resume Student TELPAS Online Training Center and TELPAS Assessment Management System 69

Resume Student Tests TELPAS Online Training Center and TELPAS Assessment Management System 70

Resume Student Tests – Select TELPAS Online Training Center and TELPAS Assessment Management System 71

Verify Resumed Status TELPAS Online Training Center and TELPAS Assessment Management System 72

Mark Students Test Complete TELPAS Online Training Center and TELPAS Assessment Management System 73

Mark Students Test Complete (cont. ) TELPAS Online Training Center and TELPAS Assessment Management System 74

Stop Test Session TELPAS Online Training Center and TELPAS Assessment Management System 75

TELPAS – Enter TELPAS Holistic Ratings 1. From Testing > Students in Sessions, 2. Locate student 3. Select Launch Test from the Answer Input column NOTE: Users must be assigned the district testing coordinator, district testing assistant, campus testing coordinator, or the transcribe assistant role within the Assessment Management System to launch the Test. Nav online rating forms. TELPAS Online Training Center and TELPAS Assessment Management System 76

Enter Holistic Ratings 4. The student test will launch in Test. Nav. Click the Start button. 5. Enter proficiency ratings and rater information. TELPAS Online Training Center and TELPAS Assessment Management System 77

TELPAS – Testing Irregularities If there is a testing irregularity that requires the online test to be marked as Do Not Report – the District Testing Coordinator will be able to do that directly in the Assessment Management System. Do Not Report is available in the Manage Student Tests task. For tests that need to be unsubmitted, the district must contact Pearson can unsubmit tests as long as the tests have been exited for no longer than 2 hours. If it is over 2 hours since the student has exited the test, the district must contact TEA. TELPAS Online Training Center and TELPAS Assessment Management System 78

TELPAS Online Testing Components Test. Nav Headsets Proctor. Cache v Student test delivery engine v App downloaded to student device v App. Check v Unified Minimum System Requirements v Recommendations list posted in Avocet v Pearson-supplied software that reduces bandwidth usage v Optional TELPAS Online Training Center and TELPAS Assessment Management System 79

Technology Staff Online Activities v Coordinate with the district coordinator to ensure successful online administrations; v Ensure that the network infrastructure and computers meet the minimum system requirements; v Review applicable technology documents accessible from the Technology Systems and Supports webpage; v Disable any automatically launching applications such as screensavers, scheduled virus scans, email notification alerts, detectors, instant messaging programs, and power management software on laptops warning of low battery levels; 80

Technology Staff Online Activities v Follow instructions in the Assessment Management System User’s Guide regarding firewalls, content filters, and proxy servers; v Confirm that the network is secure if testing via a wireless network; v Alert network users at each campus to the schedule for online administrations and, if necessary, request that they avoid unnecessary or heavy bandwidth activities that may impair the network during testing; and v Run an Infrastructure Trial TELPAS Online Training Center and TELPAS Assessment Management System 81

2018 -2019 Top Error Codes v 8026 – Unable to connect to the proctor caching computer. Usually caused by incorrect Test. Nav configuration settings. Can occur if the Proctor. Cache server is overloaded or unavailable. v 1009 – The connection with the testing server was interrupted prior to the student finishing the test. The student’s responses were saved in the designated response file location, but not all test content downloaded from the testing server. Test. Nav cannot download the entire test. The likely root cause of this issue is the content filter or network firewall dropping traffic and causing arbitrary timeouts within Test. Nav, due to a misconfiguration of security settings. v v v 1005 – The student’s status is set to Resumed-Upload, but no file was found in the designated response file location. Often, the student has been resumed previously and has invalidated the original SRF file. In this case the SRF would need to be sent to Pearson for revalidation. 9058 – The username or password you entered is incorrect. Incorrect log in information is being used, the session has not been started. 3130 – There was an error detected with your microphone. Please restart the application. This error occurs when Test. Nav determines that the microphone is unplugged or no longer functioning during the testing window. It will also occur if a microphone is disabled at any point during the test, even if it is plugged back in before recording a response. Failed to load content 7% Stuck on 5035 1008 loading 3% 2% screen 4% [CATEGORY NAME] [PERCENTA GE] 8027 7% 3130 9% 9058 10% 1005 10% 1009 16% TELPAS Online Training Center and TELPAS Assessment Management System 82

Test. Nav Online Support Site https: //support. assessment. pearson. com/display/TN/Error+Codes Windows 7 and Internet Explorer 11 will no longer be supported starting in the 2020 -2021 school year. TELPAS Online Training Center and TELPAS Assessment Management System 83

Troubleshooting for Online Testing https: //support. assessment. pearson. com/display/PAsup/Troubleshooting+for+Online+Testing TELPAS Online Training Center and TELPAS Assessment Management System 84

TELPAS Student Resources v Students should be provided with opportunities to review the tutorials. The administration directions in the TELPAS Manual for Test Administrators are written in a way that assumes students have had the opportunity to experience this year’s Test. Nav format for TELPAS through the use of the tutorials. v The tutorials will provide students the opportunity to practice with the online interface and tools and to become familiar with a variety of test item formats. v The student tutorials can be accessed from the Test. Nav app. TELPAS Online Training Center and TELPAS Assessment Management System 85

TELPAS Practice Tests v Select Practice Tests on the Test. Nav Sign In screen. New TELPAS Listening & Speaking Practice Sets now available! TELPAS Online Training Center and TELPAS Assessment Management System 86

Resources District and Campus Coordinator Resources Assessment Management System User’s Guide Educator Guide to TELPAS and TELPAS Alternate TELPAS Rater Manual/Test Administrator Manual Avocet Texas Education Agency TELPAS Online Training Center and TELPAS Assessment Management System 87

Questions?

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