CILIP Cymru Wales Strategic Plan 2020 2022 Action

CILIP Cymru Wales Strategic Plan 2020 -2022 Action Plan 2020

Adoption of sustainable practices is at the heart of all of CILIP Cymru Wales’ Committee activities including digital first, reduced environmental impact and financial risk. The committee meets six times a year and may on occasion meet face-to-face. The impact of COVID-19 has meant that the 2020 annual conference was postponed until 2021. We are delivering an online training programme and will deliver an online AGM and Open Day in 2020.

CILIP Cymru Wales Committee: Chair: Andrew Eynon is Grŵp Library and Learning Technology Manager at Grŵp Llandrillo Menai. Vice-Chair: Lou Peck is managing director of the scholarly communications consultancy The International Bunch Secretary: Beth Hall is Knowledge, Records & Information Services Team Leader at Natural Resources Wales Treasurer: Dylan Hughes manages the CILIP Cymru Wales bank account and expenses Professional Registration Support Officer: Juanita Foster. Jones is CILIP’s Development Officer for the CILIP VLE

CILIP Cymru Wales Committee: Events Officer: Alan Vaughan Hughes is Head of Special Collections at Cardiff University. Ordinary member: Anna Pritchard has worked in public and prison libraries and is studying for a Ph. D with Glyndwr University. Ordinary Member: Erika Gavillet is Academic Liaison Librarian at Swansea University’s School of Medicine and College of Science CILIP Cymru Wales Relationship Manager: Amy Staniforth provides CILIP support in Wales

CILIP Cymru Wales Committee: Health Libraries representative Katrina Hall is Lead Library & Knowledge Services Manager for Hwyel Dda University Health Board Welsh Government representative Amanda Bennett is the Senior Libraries Development Advisor at the Welsh Government Library representative: Emma Harvey. Woodason is Head of Information, Library & Archives at the Welsh Government. Museum sector representative: Kristine Chapman is Principal Librarian at National Museum Wales. National Library of Wales representative Owain Roberts is Director of Collections and Public Programmes and Deputy Chief Executive at The National Library of Wales. SCL Wales representative: Sioned Jacques is the Welsh and Children’s curriculum and literacy support Librarian at Cardiff Hubs and Libraries WHELF representative Megan Wiley is Head of Library Services at the Royal Welsh College of Music & Drama (RWCMD)

CILIP Activity Plan 2020 -2022: 1 2 3 Delivering for Members A future-ready workforce The voice of the profession As a member-led organisation, CILIP will deliver value UKwide through a new membership offer, and by empowering members to change lives CILIP will lead the development of a highly-skilled, diverse future-ready workforce through qualification and recognition, and by developing a pipeline of talent Through championing equality, diversity and inclusion, and by working in partnership, CILIP will build influence and raise public awareness 4 A sustainable CILIP As a digital-first organisation, CILIP will live our values and demonstrate environmental accountability 5 Operations & governance Underpinned by open and transparent operations and governance *

Delivering for Members Working with CILIP and supported by our Relationship Officer, the CILIP Cymru Wales Committee will: Retain 80% of Welsh CILIP membership base and develop the diversity of the membership base through engagement, support and communications Improve member engagement at the annual AGM with at least 10% of the member base in attendance

A future ready workforce Working with CILIP and supported by our Relationship Officer, the CILIP Cymru Wales Committee will: Encourage and enable CCW members to develop, adapt and enhance their skills by delivering an innovative training programme Deliver Professional Registration and mentor training events Celebrate the profession with a local annual award to recognise innovation or outstanding achievement Deliver Professional Registration and mentor training events

The voice of the profession Working with CILIP and supported by our Relationship Officer, the CILIP Cymru Wales Committee will: Develop cohesion and collaboration between Welsh library representatives, and improve communications Improve the impact of CCW from the inside Develop an equality and diversity action plan to ensure that CCW offer is inclusive

A sustainable CILIP Working with CILIP and supported by our Relationship Officer, the CILIP Cymru Wales Committee will: Use ethical principles to guide all our work, and that of our members Operations and Governance Working with CILIP and supported by our Relationship Officer, the CILIP Cymru Wales Committee will: Review and publish committee governance documentation

CILIP Alignment Delivering for members Strategic Objectives Priority Retain 80% of Welsh P 1 CILIP membership base and develop the diversity of the membership base through engagement, support and communications Project Owner Amy / Kristine Goals Improve member P 1 engagement at the annual AGM with at least 10% of the member base in attendance Alan / Lou Deliverables Review the membership data and survey findings Craft, deliver and measure coordinated strategies Retain existing membership of approximately 394 members Improve diversification of membership (98% identify as white, 73% are female and 3% are under 30) Improve and measure all communications Engage with members especially early career librarians for longevity Distil the membership offering to ensure Welsh members see the value Deliver the annual AGM to elect CILIP members Produce and communicate the annual action plan outlining actions in support of objectives and strategic priorities Position the value of the committee to encourage more interest in recruitment Enable members to directly contribute to and shape the work of the committee Improve attendance and engagement in the AGM (e. g. more interactive agenda) Timeline CILIP Deliver four e-newsletters to members a Jan –Dec year 2020 Maintain social media presence to disseminate info and interact with profession Promote to LIS students in Wales All new membership material to be bilingual All new Welsh members to have bilingual welcome pack Analysis of CCW membership and the profession in Wales to tailor services Deliver programme of identified activities tailored to members needs • Help with accessing and analysing data on members in Wales • Work with CCW on bilingual recruitment materials 2020 AGM to be free and virtual Action plan updated annually and reported on at AGM • CEO to attend (or if unavailable a member of the senior leadership team) *Note: physical AGMs are free and will rotate between North, South and Mid Wales to enable all members opportunity to attend Sep – Dec 2020

CILIP Alignment Strategic Objectives Priority A future Encourage and P 2 ready enable CCW workforce members to develop, adapt and enhance their skills by delivering an innovative training programme Project Owner Kristine / Alan Goals Deliverables Confirm Career Development role representation on the committee Agree CPD relevance in Wales Identify and deliver training needs for the Welsh membership Devise and deliver a valued training programme Exploit online technologies to deliver professional development Review and confirm funding (e. g. Workforce Development Fund) Time line CILIP • Share information on general CILIP training and registration, including workforce development activity, employer partnership work etc. so we provide an unique offer Sponsor training events by CILIP SIGs active in Wales Jan – on request Dec Support the roll out of changes to Professional 2020 Registration scheme in 2020 Two sponsored webinars in the CILIP Webinar Wednesday Programme Two CCW workforce development webinars offered to members Review and craft a plan for workshops for 2021 Deliver Professional P 1 Registration and mentor training events Juanita / Beth Lead on demonstrating the value of professional development Deliver two professional registration events April and July 2020 • Continued updates on professional registration developments Celebrate the P 2 profession with a local annual award to recognise innovation or outstanding achievement Katrina / Vicky and Alan Create a multi-touch award campaign Acknowledge the contribution of an individual or team Inspire the Welsh membership Social media, newsletter, web page promotion of Welsh Library Team of the Year Award presentation at AGM Jan – Dec 2020 • Communications and central CILIP web presence for CCW awards Increase the spend of the Kathleen Cooks Fund to 75% of the annual allocated budget Dylan/Lou Make available £ 8, 000 of this fund for applications over the next 18 months Course awards now available up to £ 500 Jul – Dec 2020 Increase awareness and accessibility of the Kathleen Cooks Fund Develop the online presence and cross promotional opportunities Improve the number of bursaries Set up a process to evidence and measure the impact of the bursaries

CILIP Alignment Strategic Objectives Priority Project Owner The voice Develop cohesion of the and collaboration profession between Welsh library representatives, and improve communications Andrew Goals Improve the impact of CCW from the inside P 2 Develop an equality and diversity action plan to ensure inclusive CCW offer P 2 Amy / Andrew Beth Deliverables Time line CILIP Advise CILIP on political engagement in Wales Engage with MALD, WHELF, SCL etc. Map the landscape of libraries in Wales Pick up again on the work that was being done before Kathryn left Pull together some collateral than doesn’t date quickly Agree action plan on how best to collaborate with other Welsh bodies and share learnings and avoid duplication Represent CCW in responding to government departmental consultations and attend stakeholder events relevant to CCW members and the services they deliver Align with other committees on this to avoid duplication and encourage more consistent processes between sub groups A CCW committee representative to attend at least Jan – Dec • Share best practice on one face to face meeting, where possible, per 2020 working with annum with each of the following groups to share government CCW plans and report back to committee: • Help us to establish o WHELF, SCL Wales, AWHILES, Books Council cross-CILIP workflows of Wales, FE learning resource managers’ that provide Welsh network, and the National Library of Wales perspective on UK CCW to support/promote at least three advocacy relevant issues e. g. initiatives per annum e. g. developing Health when minister in Education and Improvement Wales (HEIW) England, HEE, ACE or campaign, Great School Libraries and Libraries Week Libraries Connected is The Department of Culture and Sport to be consulted/quoted represented at CCW committee meetings Support CILIP Campaigns that are applicable in Wales through local engagement Update committee and membership base on activities Improve turnaround time so we have more time to translate and have all the tools available to support campaigns Promote relevant CILIP campaigns e. g. Great School Mar – Dec • Support for Welsh Libraries campaign 2020 implementation of UK Lobby CILIP to include areas of Welsh interest in UK campaigns e. g. GSL wide campaigns e. g. Libraries Week (policy, best practice, Inform and work with CILIP on campaign areas advice) restricted to Wales e. g. Health Education and • Communication Improvement Wales support at UK level for Welsh campaigns • Expert support for specialist Welsh campaigns e. g. HEIW Work with other sub groups to align with what we are doing and share learning and output Equality and diversity action plan Sep – Dec DN, MN, SIG standard 2020 advice and shared best practice

CILIP Alignment A sustainable CILIP Alignment Operations and Governance Strategic Objectives Priority Project Owner Goals Deliverables Use ethical P 1 principles to guide all our work, and that of our members Strategic Objectives Priority Review and publish P 1 committee governance documentation Time line CILIP Jan – Dec 2020 Project Owner Beth/Lou Goals Deliverables To update existing committee • CCW Strategic Plan 2020 -2022 documentation and share with members available on webpages • To develop and share a new Service • Revised constitution available on Level Agreement with CILIP CCW webpages • Service Level Agreement with CILIP available on Webpages • Time line Sept – 2020 Dec - 2020 CILIP Service Level Agreement development.