Ameri Corps Advantage California Volunteers Grantee Training Conference

Ameri. Corps Advantage: California. Volunteers Grantee Training Conference, July 2017 Welcome Ameri. Corps Programs and Staff!

Ameri. Corps Advantage: California. Volunteers Grantee Training Conference, July 2017 Planning for 18/19: What’s working, what’s not and what can be changed? !

Tara Baltzley Senior Program Officer

18 -19 Program What is the plan for next year? • Where have you succeeded? • What have been some of the challenges? • What adjustments could be made?

Areas to Evaluate • • Member Experience Impact/Intervention Partnerships / Sites Internal Systems and Staffing

Member Experience • • Retention Ask for feedback Review your mid-term evaluations Ask, What would you change?

Common Member Challenges ØData collection (not submitted or done incorrectly) ØScope creep (unallowable activities) ØProfessional development (tardiness, site partner issues) ØBurn out ØInappropriate make up hours ØRealities of living in poverty

Impact/Intervention • Data Collection Process • Impact : – Output targets likely to be reached? – Outcome targets (amount of improvement) • Continuous Improvement

Partnerships & Sites • Increase Partner buy-in and cooperation • Revisit MOUs • Revisit Impact targets and Logic Model –WHY this program matters • Have members share at Partner Meeting (Impact stories)

Common Partner Challenges Ø Not enough management experience Ø Not enough time to supervise Ø Don’t follow through or hold members accountable Ø Scope creep (pushing for non-PMW related help) Ø Data collection (not submitted or done incorrectly) *It’s difficult to monitor someone who is not on your staff! Other challenges?

Partner and Member MOUs Program/Placement Site MOUs Member/Site Supervisor MOUs ü Clear expectations/ responsibilities of all parties ü Communication ü Benefits ü Commitments ü Evaluation/reporting ü Time off v Living document

Internal Systems • Is staffing adequate? Turnover? • Are systems adapted to Ameri. Corps? • Shared understanding of what the program aims are? • Have members share at Staff Meeting (Impact stories)

Staffing Pattern Take time to assess the current staffing pattern and each person’s roles and responsibilities. – Who is in charge of members? – Who is in charge of placement sites?

Improving Recruitment • Invite members to serve next year • Ask members what drew them – share on social media & refer friends • Start early • Resources: Recruitment Toolkit; recent webinar; Regional recruitment workgroups – Action Plans forthcoming

Communicate with CV • Talk to your PO about challenges • Discuss any changes your considering • Update us on any partner or match changes

Grant Continuation Process • • • End of April This Application is a Simple Process Review key indicators (30/90/90/30) Change Requests (discuss with PO first) Submit to CV, approval to submit to e. Grants

Grant Continuation Process • Allowable changes are limited • Performance Measure Worksheet (PMWs) – generally not allowed in year 2 or 3 • Site changes are allowed • Budget changes are subject to review and fairly limited