SACO CJK Funnel Group Stella Tang and Charlene

SACO CJK Funnel Group Stella Tang and Charlene Chou, Co-coordinators, the Implementation Team 2021 CEAL Cataloging Workshop March 16 th, 2021

Agenda • Background • Training webinars • Next steps • Group discussion

When did this group begin? • 2018 CEAL Cataloging Workshop • Presentation: CJK Demographic and Genre Terms • The idea of establishing the CJK SACO funnel project was discussed and supported by the CEAL community. • Submit proposals for additions to Library of Congress Subject Headings (LCSH), LC Genre/Form Terms (LCGFT), LC Demographic Group Terms (LCDGT), LC Medium of Performance Thesaurus for Music (LCMPT), and LC Classification (LCC) schedules. • In light of the linked data development, SACO supports the creation of controlled vocabularies, genre terms, faceted vocabularies and URIs. • Develop a working model • Promotes the collaboration between cataloging librarians and CJK studies librarians. • The CJK Studies Librarians can propose the ideas of new subject terms through the web form or emails. The cataloging librarians will submit the subject proposal to the LC system.

The Implementation team & training plans • The implementation team was established in February 2019. • Team members • • • Stella Tang, UC Berkeley Lia Contursi, Princeton Jia Xu, Yale Shi Deng, UCSD Charlene Chou, NYU The team agreed to appoint Stella and Charlene as co-coordinators. • Planning the training workshop • In 2019, Janis Young from LC accepted our invitation to provide CEAL the SACO workshop. • Seven training webinars were provided between July 2020 and August 2020. • It takes more than two years from planning to implementation.

Training model: interactive and focused • Thanks to our trainer, Janis Young, to design the training sessions with the following principles. • Planned for a class of 12 to maybe 20 trainees • Includes independent exercises that generate discussion • These classes are highly technical, and the trainees are likely to have lots of questions. • Can adequately answer all of the questions that will arise the trainees and also get through the material in the time allotted.

Called for participants • As advised by the Library of Congress, the Team coordinators sent out an email to the CEAL community to recruit core participants. • Stella monitored the responses and answered questions from the CEAL librarians. Sixteen institutions responded and confirmed that they would participate in the training as core participants. They are the librarians who confirmed that they will submit SACO proposals to LC after the training. Members of this core group attended the training sessions, worked on the exercises, and participated in the discussions. • 45 registered participants from the CEAL community as the observers: • They were not able to use Chat, or ask Questions, during the sessions. They were muted throughout the sessions. • The two lists of participants were sent to the Library of Congress training coordinators.

The Training sessions • Janis Young, Coordinator of SACO at the Library of Congress, taught seven training webinars from July 27 to August 24. These training sessions instructed us how to submit proposals for additions to Library of Congress Subject Headings (LCSH) and LC Classification (LCC) schedules. • July 27 -28, 1 -4 p. m. ET: Proposing New and Revised Topical Subject Headings • August 3 -4, 1 -4 p. m. ET: Proposing New and Revised Geographic Subject Headings • August 17 -18, 1 -4 p. m. ET: Proposing New and Revised Classification Numbers • August 24, 1 -4 p. m. ET: Using the Proposal System

Training slides: example

Exercises:

The trainer’s feedback on our participants • Two LC colleagues assisted the trainer in moderating Q&A and group discussion in the first session, but decided to let the participants interact with the trainer via chat or speaking (un-mute) directly. • The trainer was very pleased with all participants for great questions and responding to the trainer’s questions. It fulfills the purpose of this focused training program, specially designed for this funnel group. • By the end of the last training session, Janis felt sad that this training program was almost ending. • The implementation team members heard very much positive feedback from all participants and LC colleagues.

Application process • By August 16, 2019, twelve participants from ten institutions expressed their interest in joining the SACO CJK Funnel Project when the Project was officially established. They are UC Berkeley (EAL), University of Chicago, Columbia University, George Washington University, Indiana University, Rutgers University, University of British Columbia, UC San Diego, University of Washington and Yale University. After the training, the Team prepared to submit the application form to SACO. Stella worked with the Implementation Team to submit an application to SACO at LC. When approved, the CJK SACO Funnel Project will be official. • After a special meeting, the Team decided to postpone the application until 2021 because of COVID-19.

Next steps • Environmental scan • The increasing demands of “Diversity, Equity and Inclusive” terms • Underrepresented populations or terms in the LC subject headings • Propose changes for existing terms • “Language evolves over time. • Correct wrong terms (Euphemism), in terms of historical background and truth. • Controlled vocabularies in light of linked data • Hopefully, COVID-19 pandemic will end soon and we will submit the application and kick off our project sooner.

Group discussion Thank you!