Payson Splash Pad PROJECT SUMMARY TOWN COUNCIL MEETING

Payson Splash Pad PROJECT SUMMARY - TOWN COUNCIL MEETING 12/10/2020

Purpose The purpose for this presentation: • Review the project timeline • Summarize project costs to-date • Overview current status • Update regarding the Land Water Conservation Fund (LWCF) grant

Background • Initial citizens request for a community splash pad (January 2019) • Council directed staff to work with the citizens group (February 2019) • Splash Pad Study submitted by citizens to staff (April 2019) • Council authorized $250, 000 in the budget for the splash pad (July 2019) • National Purchasing Partner (NPP) application process began (August 2019) • Vortex recommendation for professional civil design of site (October 2019) • Requests for quotes on civil design (November 2019 - received December 2019) • Findings reveal challenges to the site initially selected; site #1 (January 2020)

Background • Explore an alternative site (January 2020) • Council authorizes additional funding not to exceed $100, 000 (February 2020) • Contract completed for construction (March 2020) • Council defers major CIP in response to COVID pandemic (April 2020) • Council directs staff to restart the project & changes procurement method to competitive bid (August-September 2020) • Staff completed and submitted a grant application (October 2020) • Completed engineer & architect scope of services (December 2020)

Splash Pad Project Resources expended to date: • Estimated Direct Costs Total $29, 700 o Site 1: $9, 900. 00 o Site 2 (current proposals): up to $16, 100 o Title Report for Grant submission: $3, 700 • Estimated Indirect Hours: 800+ hours conservatively o Indirect costs include staff time from the following Departments o Town of Payson Parks, Recreation, & Tourism o Public Works o Grants Coordinator & Town Clerks

Next Steps • • • Finalize engineer and architect plans (December 2020) Determine estimated cost of the project (December 2020) Complete competitive bid procurement process (First quarter 2021) Council awards construction contract (First quarter 2021) Anticipated construction start (Second Quarter 2021) Grant Process • Passed and approved through 2 of 3 review phases • Submission to the National Park Service in January 2021, for 3 rd and final approval phase • Anticipated funding available end of March 2021

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