ORANGE COUNTY GOVERNMENT Award of Inmate Commissary and

ORANGE COUNTY GOVERNMENT Award of Inmate Commissary and Banking Services RFP April 22, 2014

Presentation Outline • Commissary History • RFP Process • Fee Proposals • Consensus Procurement Committee Scores • Board Motion

Commissary History Pre-privatization (prior to August 2002) • Staffed by 2 Correctional Officers and an Accounting Clerk – Utilized inmate workers for filling orders – Purchased goods through various vendors • Net annual revenue was approximately $500, 000 • Banking system was limited to processing deposits, manual charges, and cash withdrawals of funds – Lacked ability for check writing, automated fee processing and accounts receivable (debt) creation

Commissary History Privatization • Vendor (Keefe) began service in August 2002, awarded 2 nd contract in 2007 through subsequent RFP • All hardware, software applications and processes provided for and handled by independent vendor • County is paid by commission on sales – 10 year annual average commission was $700, 000 • Banking system includes check writing, automated fee processing and accounts receivable (debt) capability – Automated fee collections annual average is more than $830, 000 sinception of fees in Jan. 2009.

Presentation Outline • Commissary History • RFP Process • Fee Proposals • Consensus Procurement Committee Scores • Board Motion

RFP Process Three Phase Approach through a Technical Committee • Phase 1 - Qualifications and Technical Approach (max score = 1, 000 pts. ) • Phase 2 - On-Site Product Demonstrations (max score = 1, 000 pts. ) • Phase 3 - Fee Proposals (max score = 1, 800 pts. )

RFP Process Proposers • Aramark Corr. Services, LLC. • Keefe Commissary Network • Oasis Management Systems • Swanson Services Corp.

RFP Process Summary of Technical Committee Scoring Vendor Phase 1 Phase 2 Phase 3 Total • Aramark Corr. Svcs. 740 1, 786 3, 266 • Keefe Comm. Network 780 805 1, 599 3, 184 • Oasis Mngt. Systems 460 X X X • Swanson Svcs. Corp. 660 540 X X X – denotes eliminated after previous phase

Presentation Outline • Commissary History • RFP Process • Fee Proposals • Consensus Procurement Committee Scores • Board Motion

Fee Proposals – Annual Revenue (based on estimated $2. 2 Million in sales) Vendor • Aramark Corr. Svcs. • Keefe Comm. Network Proposed commission Average proposed commission Guaranteed commission (population based)* 51% $1, 122, 000 $1, 000 45% $990, 000 $ 776, 206 * - based on current population

Presentation Outline • Commissary History • RFP Process • Fee Proposals • Consensus Procurement Committee Scores • Board Motion

Consensus Procurement Committee Scores Overall Scoring Technical Cmte Score Other Scores (MWBE, Displace, Location) Aramark Corr. Svcs. 3, 266 101 3, 367 Keefe Comm. Network 3, 184 80 3, 264 Vendor • • Total RFP Score

Award of Inmate Commissary and Banking Services RFP BOARD MOTION

ORANGE COUNTY GOVERNMENT Award of Inmate Commissary and Banking Services RFP April 22, 2014