NYS Education Department Vendor Meeting Date April 21

NYS Education Department Vendor Meeting Date: April 21, 2015 Time: 11: 00 AM – 12: 00 PM Phone: 1‐ 866‐ 394‐ 2346 Pass code: 671 382 9672# Webinar: http: //connect. moric. org/vendormeeting/

Agenda Welcome and Introductions Part I – 2014 -15 New Data Collection Information a) New LEP Exit Codes Part II - 2014 -15 Data Collection Reminders a) General information b) Staff Snapshot Template c) Staff Assignment Template d) Staff Tenure Template Part III- 2015 -16 Overview of Data Collection Requirements Reference Resources Questions

Part I - 2014 -15 New Data Collection Information 2014 -15 Add/Delete Document: http: //www. p 12. nysed. gov/irs/vendors/2014‐ 15/tech. Info. html New LEP Program Exit Codes (For specific definitions, refer to the SIRS Manual. ) LEP Eligibility Exit Using NYSESLAT score only — Code 3011 LEP Eligibility Exit Using NYSESLAT score and a NYSTP or Regents score — Code 3022 LEP Eligibility Exit due to determination by CSE — Code 3033 LEP Eligibility Exit based on review of identification determination — Code 3045 NOTE: LEP Exit Program Service code Student Achieved English Proficiency - Code 849 is no longer applicable.

Part II - 2014 -15 Data Collection Reminders General Information: June Integrated Algebra Administration: Reminder to ensure this assessment has been added to the tables in your student systems with Assessment Measure Code 06204. Double Testing Math Waiver for 7 th and 8 th Graders: Reminder that requirements haven’t changed because of the testing waiver. Staff Student Course extracts should still contain the grades 6, 7, and 8 mathematics assessment date record for any 6 th, 7 th, or 8 th graders taking a Regents math course. Overlapping Relationship Start and End Dates: For data accuracy purposes, TSDL records (Staff‐Student‐Course Record, Staff Assignment) cannot have overlapping start and end dates. For example, if a linkage ended on March 6, 2015, any new start date entered in the same record must be March 7, 2015 or later.

Part II - 2014 -15 Data Collection Reminders School Lunch Vendors ◦ Updated FRPL Reporting Guidance has been posted to Vendor website at http: //www. p 12. nysed. gov/irs/vendors/home. html. Note that for State reporting purposes, Free/ Reduced Price Lunch Programs Fact records should extract based on a student’s eligibility for free or reduced‐priced lunch (either by Direct Certification, categorical eligibility, or income verification), not based on whether the student uses his or her free or reduced‐price lunch benefit.

Part II - 2014 -15 Data Collection Reminders Staff Snapshot Template Staff Snapshot is the primary Staff template. In many ways it’s the driver for our other staff collections. A staff record must be in Staff Snapshot in order to be loaded into the other staff templates. The 2014 -15 template includes a number of new required data elements, including teacher experience and salary. Race/Ethnicity is optional; therefore, districts need a way to report no data in those fields if they choose. Reminder that Teacher Title (field 8) and Principal Title (field 106) should be left blank for non-teaching professionals. STAFF ID can be the local teacher ID or the TEACH ID. This must be consistent across all templates. If a local teacher ID is used, it must be mapped to a TEACH ID. ALT STAFF ID must be the TEACH ID. Teachers, principals, and non-teaching professional staff must be reported. See Assignment Codes in the SIRS Manual at http: //www. p 12. nysed. gov/irs/sirs/home. html.

Part II - 2014 -15 Data Collection Reminders Staff Assignment Template Deadline for reporting Staff Assignment is June 5, 2015. Data for all non-teaching professionals should be loaded by August. Reminder that only non-teaching professionals (including principals) should be extracted in Staff Assignment. Non-teaching course codes are in the SIRS Manual at http: //www. p 12. nysed. gov/irs/sirs/home. html. Teachers and their teaching assignments should NOT be extracted in Staff Assignment should be accommodating multiple building assignment location codes for each assignment, building, and grade level combination as appropriate (refer to fields 4, 8 on the template).

Part II - 2014 -15 Data Collection Reminders Staff Tenure Template All teachers and principals/building administrators who have tenure or are on a tenure track must be included in Staff Tenure. Non-teaching professionals can also be included in Staff Tenure but are not required at this time. If you accidentally report a staff member in Staff Tenure, you can delete that record using a “D” (Delete) in the Tenure Status Code field. This functions like the Delete in Staff Snapshot. Reminder to pull either Staff ID or Alternate Staff ID, not both, as is done in Staff Evaluation Rating.

Part III – 2015 -16 Overview of Preliminary Data Collection 2015‐ 16 Add/Delete Document: http: //www. p 12. nysed. gov/irs/vendors/2015‐ 16/tech. Info. html New Staff Tenure Codes New Measure Codes New State Course Code

Part III – 2015 -16 Overview of Preliminary Data Collection Other Discussions: Native Language – Student Lite template Teacher Attendance – Staff Attendance template Staff Evaluation – Staff Evaluation Rating template Multiple Pathways Local Appeals

Additional Resources Google Calendar ◦ http: //www. p 12. nysed. gov/irs/calendar‐irs. html Memos ◦ www. p 12. nysed. gov/irs/news. html ◦ http: //www. p 12. nysed. gov/irs/memos/ ◦ http: //www. p 12. nysed. gov/assessment/commoncore/transitionccregents 1113 rev. pdf SIRS Guidance ◦ www. p 12. nysed. gov/irs/sirs/ Collection Requirements for 2013‐ 14 and 2014‐ 15 ◦ www. p 12. nysed. gov/irs/vendors/2014‐ 15/tech. Info. html ◦ www. p 12. nysed. gov/irs/memos/2014/2013‐ 14‐ Data. Verification. Certification. Memo_Final_033114. pdf APPR guidance ◦ www. engageny. org/sites/default/files/resource/attachments/appr‐field‐guidance. pdf Comprehensive Course Catalog ◦ www. p 12. nysed. gov/irs/course. Catalog/home. html

Questions? dataquest@nysed. gov NYSED IRS Office (518) 474‐ 7965