Microsoft Office 365 Tenant Options Project Status Dan

Microsoft Office 365 Tenant Options - Project Status Dan Mercer Wa. Tech Chief Technology Officer watech. wa. gov October 19, 2015

Agenda • • • What is Microsoft Office 365? Brief History Office 365 Tenant Options Project Approach Next Steps watech. wa. gov October 19, 2015

What Is Microsoft Office 365? • Microsoft brand name for a collection of subscriptionbased software products and cloud services watech. wa. gov October 19, 2015

Brief History • 2012 – OCIO and multi-agency Office 365 assessment team o Outcome: O 365 did not meet several mandatory business requirements and did not have a positive ROI • Mar. 2014 – CTS Advisory Council requested an update o Outcome: O 365 much improved but still did not meet several mandatory business requirements • Fall 2014 – Some agencies purchase O 365 licenses for Office Professional desktop suite o Outcome: Need a means to activate licenses to the Office 365 cloud watech. wa. gov October 19, 2015

Brief History • Dec. 2014 – Office 365 License Activation service launched • Single shared tenant in O 365 Gov. cloud • Integrated with Enterprise Active Directory for single sign-on • Wa. Tech manages tenant and license provisioning • O 365 Services available: • • Office Pro Plus (desktop suite) automated activation Office Online (Word, Excel, Power. Point) Share. Point Online One. Drive for Business • Contact Wa. Tech service desk to schedule a consult watech. wa. gov October 19, 2015

Office 365 Tenant Options Project • Five partner agencies (CTS, DOH, HCA, DOC, DFW) agreed that more complete architectural planning is required • Collaborated to engage Microsoft Consulting Services to assess the predominant tenant design choices: o Single-tenant (consolidated or shared tenant) o Multi-tenant (multiple department tenants) • Project goal was to understand the options and provide guidance not to prescribe a specific solution watech. wa. gov October 19, 2015

Office 365 Tenant Options Single (consolidated) Tenant DOH DOR L&I DOC DSHS ECY DES HCA ESD DFI DRS DFW • Logical isolation between agencies • Mirrors current AD forest/domain structure – no GAL-sync required • Wa. Tech manages tenant, license provisioning, all infrastructure watech. wa. gov Multiple Department Tenants DOH DOR L&I DOC DSHS ECY DES HCA ESD DFI DRS DFW • Natural isolation between agencies • Each tenant federates to other tenants for GAL-sync, collaboration • Each agency manages own tenant, licenses, federation infrastructure October 19, 2015

Project Approach Discovery Workshops (Jun-Jul) with the intent of level setting departments on Office 365, while drawing out Business and Technical Requirements specific to tenant design alternatives. • • • Wa. Tech (CTS) Department of Financial Institutions Department of Revenue Department of Labor and Industries Department of Transportation Department of Social and Health Services watech. wa. gov • • • Department of Ecology Department of Fish and Wildlife Department of Corrections Department of Health Care Authority Employment Security Department October 19, 2015

Next Steps • Nov 3 – Final Meeting With Project Participants • Review the Microsoft findings in detail • Discuss facts of the analysis • Understand business, financial, operational, and strategic impacts of each design alternative • Agree on which tenant design approach is most appropriate for the state enterprise • Define a strategy for moving forward watech. wa. gov October 19, 2015

Questions? watech. wa. gov October 19, 2015