Enterprise Project Management in a Project Management Office

Enterprise Project Management in a Project Management Office Name: Title: Company: Session Code: Lettie Kleynhans Snr EPM Consultant Gijima. Ast WTB 222

Why PMO? ? ? Successful project delivery is often seen as something out of reach for most organizations Organizations are particularly exposed since their projects have thousands of stakeholders who may not understand the complexity of delivering projects on time and within budget

Why PMO? ? ? In our experience we know that simply implementing a software system does not lead to more successful projects A holistic approach must be taken whereby organizations consider not only the technology but also the process (project management methodologies) and the people (organizational structure and skills). 4

Management by Projects in Organisations To enhance performance departments and agencies need to advance the integration of modern methods, including management by projects into the hearts of their management practices. Management by projects plays a pivotal role in the implementation and monitoring of your strategy. As you deliver your projects any progress made is a step closer to meeting your strategic goals. 5

What has caused Interest in PMO Department Heads/Executives frustrations with strategy failure The Need for Increased accountability More rapid decision making Contentious budgeting – poor resource capacity planning Unfulfilled ROI promises from IT systems – lack of integration

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Goal Non-congruency, conflict and misalignment 8 Accountability Maximize Citizen Value Measures Strategies Mission Strategy

Delivery of sustainable value to the orgnisation Portfolio Management Enterprise Resource Management Collaboration and Project Management Alignment with Business Objectives Integrated Delivery Framework Real-time Executive Decision Support Corporate Strategy Programs, Initiatives Investment, Resource and Prioritization Decisions Integrated Portfolio of Managed Projects Consistent, Repeatable Project Delivery Tools, Technology, Training and Knowledge Transfer

How Gijima. Ast Brings it All Together To obtain optimum alignment between the strategic priorities, business plans, programmes and projects. Ensure better service delivery (better products or services, faster and more cost effectively). Improve risk management and quality control. Improve project governance e. g. ensuring the right people take the necessary decisions at the right time. Enhance the planning processes around the procurement of goods and services Ensure reliable and verifiable uptake of budget as projects progress leading to improved expenditure monitoring. 10

Bring back business as Usual I want to say: if you buy into the Gijima. Ast methodology of executing your organization's strategy through management by projects, as you master it, you are actually bringing back business as usual as it becomes a way of life! 11

Gijima. At PMO Offerings 12

PMO Theme People + Project = Strategic Execution 13

What is a PMO? A PMO is a centre of expertise that provides: The organisational focus on improving the management of projects, programs and portfolios 14

PMO Process Mapping in your Organisation PMO Operational Processes Project Management processes Project Methodology PMO Start up Processes People + Project = Strategic Execution 15 Project Management Methodology/ Governance

10 Steps PMO Start up process 1. Identify programmes 2. Develop an Organisational structure 3. Program management Infrastructure 4. Project Leads 10. PMO Facilitates update of cycles Project management process 16 9. Program monitoring 8. Baselines plan Yes 5. Work Plan 7. PMO Review with PM 6. Consolidation of work plan

PMO Process Mapping in your Organisation PMO Operational Processes Project Management processes Project Methodology PMO Start up Processes People + Project = Strategic Execution 17 Project Management Methodology/ Governance

PMO Operational Processes Strategic Portfolio Management Program Management Scope of Work Project Management Scope of initiatives Tactical TIT Business-IT Enterprise

PMO Process Mapping in your Organisation PMO Operational Processes Project Management processes Project Methodology PMO Start up Processes People + Project = Strategic Execution 19 Project Management Methodology/ Governance

PM – Framework Process Design PMBOK/PRINCE 2 Approach Phase of a Project Initiation Project Start up PMO Process Mapping in your Organisation Process Groups Pre. Initiation Process Intermediate Phase Managing the Project Planning Process Execution Process Monitoring & Execution Process Ending Phase Project Closeout Closing Process

PMO Process Mapping in your Organisation PMO Operational Processes Project Management processes Project Methodology PMO Start up Processes People + Project = Strategic Execution 21 Project Management Methodology/ Governance

Methodology & Governance 22

Launching a Project Office in Your Organisation There are seven primary components to any Project Office; Project Support Process, Standards, and Methodologies Training Consulting and Mentoring Project Office Personnel Profiling Project Auditing Software tools implementation and support 23

Enterprise Project Management Software Tool

The EPM Way Publish Microsoft Project Professional 2007 e Sav My work Documents Project Resource Reporting Approvals Risk Issues Update

Benefits of the EPM Solution Gain visibility Provide insights Efficiently manage finances and resources for projects and programs Collaboration and communication Leverage integration with Microsoft Office System programs and other existing software infrastructure. Customize the EPM Solution to meet your organization’s unique needs Slide 26

The Project Community Executives Program/Portfolio Managers Resource Managers/Line Managers Project Manager Project Coordinators/Administrators Team Members EPM Administrator

EPM Dashboards

Dashboard Health Indicators

Dashboard Health Report

Milestone Report

Project

Tracking Information View

Visual Reports

Excel Reports

Enterprise Resource Pool

Resource Center

Data Analysis Reporting

Data Analysis Reporting

Custom Reports Annual Report Quarterly Report Monthly Report Weekly Report

Custom Reports

question & answer

Resources Tech·Ed Africa 2009 sessions will be made available for download the week after the event from: www. tech-ed. co. za www. microsoft. com/teched www. microsoft. com/learning International Content & Community Microsoft Certification & Training Resources http: //microsoft. com/technet http: //microsoft. com/msdn Resources for IT Professionals Resources for Developers

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