IMPALA Meeting June 25 th 26 th 2018

IMPALA Meeting June 25 th – 26 th, 2018 – Bologna

Agenda – 25/06 Agenda 9: 00 - 10: 30 Report of the WG’s & display deliverables and outputs (1) 10: 30 - 11: 00 Coffee break 11: 00 - 12: 30 Report of the WG’s & display deliverables and outputs (2) Monitoring feedback by the external experts 12: 30 – 13: 30 Lunch break 13: 30 – 15: 00 IMPALA Management & Finances 15: 00 – 15: 30 Coffee break 15: 30 – 17: 00 Dissemination & Exploitation (1) Final Event

Agenda – 26/06 9: 00 - 10: 30 Dissemination & exploitation (2) IMPALA website, Toolbox, IMPALA Magazine Other activities, instruments, … (IMAC’s, conferences, …) Agenda 10: 30 - 11: 00 - 13: 00 Coffee break Sustainability & way forward Future Cooperation (Strategy & Plan of Action) Final Wrap - up & Way forward 13: 00 – 14: 00 14: 30 – 16: 00 Lunch break Social programme

Dissemination (1) to spread the IMPALA project’s results ( internal & external) Dissemination Tangible results (e. g. reports, practical tools, certificates, curricula, . . ) Intangible results (e. g. increased skills, knowledge and experience gained, …)

Dissemination (2) Final IMPALA conference – November 2018, Cape Town Dissemination Budget? Timing & Location? Concept ? Programme? Target group (s)? Main outcomes? Practicalities & organizational aspects? Local events within the IMPALA partner institutions?

Dissemination (3) Documenting & showcasing the results ! Dissemination IMPALA website Toolbox IMPALA Magazine Posters ….

IMPALA website For internal use (login IMPALA) and external audience Documenting the process Reports, minutes, ppt’s, … Background information on IMPALA, partners & activities IMPALA www Facts & figures, Programme training week/workshop/site visits, … Pictures, testimonials, … (GDPR regulations!) Link to Toolbox & Magazine (online) ! Share with us your pictures, video’s, links to your newsletters or www pages with IMPALA relevant information , …

IMPALA Toolbox (1) Online toolbox -> linked to www. uantwerp. be/impala IMPALA Toolbox Collection of articles focusing on the internationalization themes of the different IMPALA working groups Internationalization strategies (WG 1) Summer schools and SHT programmes (WG 2) Internationalization of the curriculum, including COIL (WG 3) Project writing & management (WG 4) Mobility Toolkit (WG 5) Format: Blog -> e. g EAIE Blog https: //www. eaie. org/blog

IMPALA Toolbox (2) Closed Call -> working groups (launched in spring) Open call (+ survey) -> IMPALA trainees (to be launched in July) Type of articles IMPALA Toolbox Opinion piece Policy & strategy Example of good practice Tool (e. g Mobility Toolkit) Article + relevant information Author (s) (name, position, name of the institution) Links within the article to relevant documents, other www, further reading, useful organizations… Suggested Tags Pictures, graphics, images, … -> JPG (not word)

IMPALA Toolbox IMP

IMPALA Toolbox (3) Article writing & submission guidelines IMPALA Toolbox Min. 500 – max. 6000 characters Check : IMPALA Toolbox guidelines (internal document for the working groups) Format articles (Word) & Web editing tips & tricks Articles in Word (IMPALA format) to be submitted to inge. caenen@uantwerpen. be or impalasa@uantwerpen. be Overall coordination: UAntwerp Deadline articles : September 1 st 2018

IMPALA Magazine showcasing the activities, IMPACT and results of IMPALA in words and images (print + online) IMPALA Magazine Presentation of IMPALA (facts & figures, general introduction of the project, …) IMPALA activities : training week, workshops, site visits, IMAC’s, . . (words and images) Testimonials of trainees, trainers, directors …interview(s) with the Vice Chancellors IMPALA success stories (1 per working group? ) Special: Debating Africanisation, Decolonization, . . (article Cornelius/Annette? ) Proposed format: VLIR UOS – IOB Deadline info : September 1 st 2018

Other (3) Articles (EAIE magazines, newsletters…) Social Media Conferences Dissemination (IEASA) : Pretoria August 2018 Other conferences? (SA, EU) . . .

Sustainability Plan of Action: Sustainability IMPALA toolbox ? (Dynamic Blog? ) COIL ? Partnerships? Networks? New project proposals: Erasmus+ ? …

Tasks, Responsibilities, timeframe Way forward Working groups Trainees IMPALA directors /Local coordinators & IRO’s External experts Coordinator

Working Groups (1) July – December 2018 Way forward Correspondence with the trainees, commenting & evaluating the assignments Articles for the IMPALA Toolbox & input IMPALA Magazine (success stories, interviews, …) Input & participation IMPALA Final Conference + Administration and reporting to the coordinator Final progress report Third year Sharing (missing) documents, reports, minutes of meetings… with the coordinator (IMPALA website) Participation IMPALA survey (IMPACT)

IMPALA Trainees (2) July – December 2018 Way forward Follow up assignments, further correspondence with trainers/coordinators/external advisors depending on the WG Showcasing the results within the institutions: final IMAC’s, local dissemination events, train-the-trainer initiatives (? ) Call for papers -> (article, presentation, poster) : participation in final conference ? -> Certificate ! (criteria? ) + Administration and reporting Participation IMPALA survey (IMPACT) Missing timesheets, conventions, travel reports & supporting documents to the local IMPALA coordinator at CPUT, UL, UNIVEN and UFH

IMPALA Directors & iro (3. 1) July – December 2018 Finances & overall project management Way forward Sound management of the IMPALA funds Reporting to the coordinator : administration & finances of the institution (conventions, travel reports, timesheets, supporting documents related to all IMPALA activities ) Local contact point IMPALA trainees Overview state of the art (in cooperation with the WG’s/external advisors depending on the WG ) Coordination & organization IMAC’s Distribution of certificates IMPALA Final Conference Collecting Conventions, travel reports, supporting documents

IMPALA Directors & iro (3. 2) July – December 2018 Local contact point & local coordination IMPALA project activities Installation video conferencing equipment Overall: internal dissemination Way forward Working group member & IMPALA SC member Participation & active support final WG activities (Toolbox & Magazine) Attendance SC meetings (November – December? ) Input Toolbox, Magazine Supporting role IMPALA coordinator Providing documents, documenting process, key person communication and information flow Survey (IMPACT) & input final report

IMPALA Coordinator (4. 1) July – December 2018 Overall management & quality control Way forward Ownership & responsibility of the overall project implementation Management of the funds (CBHE rules!) Communication with EACEA Submitting final report Central communication point with all IMPALA partners Finances, administration & reporting General support implementation of the project activities Overview and monitoring of the project activities Ongoing quality control and close cooperation with external advisors

IMPALA Coordinator (4. 2) July – December 2018 Dissemination activities Way forward Coordinator Toolbox, IMPALA Magazine, IMPALA www + call for papers & survey (IMPACT) Coordinator Final Event Participation International Conferences (IEASA) and other (? ) Steering Committee Reporting progress Preparation SC meeting(s) – November & December (? ) Follow-up to do’s In close cooperation with the WGs, IMPALA directors, external advisors …

IMPALA external experts (5) July – December 2018 Way forward Ongoing evaluation Further monitoring the process Monitoring the impact and supporting the IMPALA universities in completing tasks assigned Providing UAntwerp with advise, reports and recommendations

General Framework Final report Contractual obligation Midterm report : deadline - April 27 th 2017 (approved) Final report : deadline - 14 th of February 2019

Content Final report General information Contractual data Final report Project summary and horizontal issues Award Criteria * Attachments Submission

Title of the award criteria Final report Maximum number of points Relevance of the project 30 Quality of the project’s implementation 30 Quality of the project team and the cooperation arrangements 20 Impact and dissemination 20 Total 100

Project’s performance Final report Four different categories Very good At least 75 pts out of 100 Good Between 74 and 60 pts out of 100 Fair Between 59 and 50 pts Weak Less than 50 pts out of 100

Thank you!