HR 101 Department of 1 Kristi Spaethe SHRMCP

HR 101 / Department of 1 Kristi Spaethe, SHRM-CP, PHR

Objectives Overview and History of Human Resources Breakdown of Individual functions Best Practices for Transitioning and Building your Network Panel Discussion and Q&A in the following functions: Benefits, Employee Relations, Recruiting, Retirement Plans, and Leadership and Culture

Human Resources - History

SHRM Volunteer Structure (NETWORK OF CHAPTERS, STATE & REGIONAL COUNCILS & MAC) SHRM Board of Directors Membership Advisory Council Staff Leadership / Support • Interface between volunteer leaders and SHRM Board • One elected representative from each of the five Regions Special Expertise Panels Regional Councils • Five councils comprised of state council directors in each region • Provides channels of communication • Serves as liaison with business leaders and SHRM State Councils • Structure for key volunteer leaders in the state to adopt and promote SHRM initiatives • Channel of communication between chapters and regional councils • Serves all HR professionals in the state, by promoting chapter membership and local professional development Local Chapters • • Forum for personal and professional development Opportunity for local members to develop leadership skills Focus on current HR management issues Entry point for introducing HR professionals to SHRM MEMBERS • Members identify emerging trends in specific topic areas • Provide expert advice on matters of professional significance • Provide guidance on public policy issues • Be on the cutting edge through access to early information on emerging trends and issues: • Ethics/CSR • Global • Technology & HR Management • Labor Relations • Talent Acquisition • Diversity & Inclusion • HR Disciplines : • Organizational Development • Compensation • Benefits • Employee Health, Safety & Security • Employee Relations

Functions Within Organizational Development Talent Management Total Rewards Disability Benefits Payroll Liability Worker’s Compensation Safety Recruiting Labor Relations Employee Relations Training and Development Compensation Health Benefits Human Resources Information System (HRIS) Retirement Planning Wellness

What You Need to Know – Alphabet Soup FMLA Family Medical Leave Act Over 50 Employees ADA Americans with Disabilities Act Over 15 Employees NLRA GINA Genetic Information Nondiscrimination Act Over 15 Employees FLSA Fair Labor Standards Act All USERRA National Labor Relations Act Uniformed Services Employment and Re. Employment Rights Act All EEO-1 Over 50 Employees Title VII Over 15 Employees

What You Need to Know - Compensation FLSA Hourly vs Salary Bonus Pay Out Consistency Exemption Testing Timing Overtime Calculation Breaks Benchmarking Merit / Cost of Living Adjustments Job Descriptions Specific Market For Benchmarking For Competitiveness For Accommodations

What You Need to Do – Employee Retention Hire Right Leadership Competitive Total Compensation Creative Benefits Have Fun Involve Them Communicate Transparently Use the Metrics

What You Need to Do – Training and Development Meet Training Compliance Requirements Offer External Training Opportunities Offer Internal Training Opportunities Don’t Forget Development Cross Training PDP Mentoring Programs

What You Need to Do – Policies, Procedures and Best Practices Know the Requirements Based on Size Lay the Foundation Utilize your Vendors Industry Benefits Government Contracts Payroll Consultants

How Can you Save Time? Reduce Turnover Leadership Hire Right Automate Systems Time and Attendance Integrated Systems Improve Time Management Skills Emails Meetings Consolidate Processes Merit Time Period Same Orientation once per week Everyone start on Monday

Best Practices – New to HR and/or Dept of 1 Join an Association SHRM TAHRA TEEOCA Benefits Payroll TYPROS Go to events Seminars Networking Ask Questions Research Find a Mentor In your organization Outside of your organization In HR Outside of HR Get Certified or take the class

Best Practices – All the Hats Utilize your vendors Fine Tune your organizational system Prioritize Set Boundaries For Yourself Email Meetings With your supervisor Automate Systems

BREAK!!!! Don’t forget to join us at Fox and Hound immediately following the Learning Lab for some great Networking! (even if you haven’t pre-registered)

Workforce Tulsa Shelley Cadamy | Executive Director Cell 918. 549. 5159 | www. workforcetulsa. com

Workforce Tulsa Adjunct HR Department Business Services Team refers only the candidates that fit For every 5 candidates we refer, 1 is hired. No-fee for services Subsidize On-The-Job or Work Experience wages

Employee Relations Amanda Bryson Manager – Employee Relations ONEOK, Inc. 100 W. Fifth Street Tulsa, Okla. 74103 www. oneok. com

Employee Relations What is the first thing you think of when you hear, “Employee Relations? ” How can you change the characterization? Helpful tool BOLO

Benefits Susan Mc. Ginnis | RHU | Consultant Vice-President 8516 E. 101 st Street S. , Suite H Tulsa, OK 74133 Office 918 -369 -5900

Employer’s Health Insurance Guidelines OESC Report is REQUIRED How many employees constitute a group? Employer Contribution OID defines Small / Large Employer Employee Participation Special Enrollment Period (SEP) Purchase direct or through a broker? Not-for-Profits are just a little special!

Retirement Scott Villines Wealth Management, LLC 5800 E Skelly Drive Suite 603 Tulsa, OK 74135 918. 877. 9099 (Phone) Villines. R@hdvest. net www. villineswealth. com

Retirement Plans Responsibilities Enrollment Education Notices Payroll Contributions ERISA Fidelity Bond Year-End Process Day-to-Day Procedures Plan Review In the interest of participants Things To Watch Out For If it ain’t broke, it might still need fixin’ New hires Delay submitting payroll contribution Loans Investment Selection What Now? !? ! Create a file Document procedures Don’t do it alone! Employees who withdraw funds in a 401(k) plan before age 59½ may have to pay a 10 percent tax on any withdrawals, in addition to any regular income tax. Securities offered through HD Vest Investment Services. SM, Member SIPC, Advisory services offered through HD Vest Advisory Services. SM, 5800 E Skelly Dr, Ste 603, Tulsa, OK 74135

Culture and Leadership Heidi Hartman, SCP SPHR Certified Executive Coach 918 -381 -2449 www. hhartmanconsulting. com

Panel Questions