How many different kinds of letter are there

How many different kinds of letter are there? • Informal Letter • Formal Letter What are the differences between an informal letter and a formal letter? • Letter format • The tone of writing • The language used

When do we write this kind of letter and who do we write to? • write to friends or family members • the tone is very informal • sometimes, spoken language

Informal letters can take the form of a quick note t invite a friend to a party, or they may be more expansive in content. Layout of an Informal Letter Sender’s address Date Salutation (Dear Mom, ) Text (with love, )Subscription Signature

Opening: How are you doing? Closing: Take care. / Write soon.

Formal Letter Write to the “outside world” world example: business world There are different kinds of formal letter. • Complaint Letter ØMake complaints • Invitation Letter ØInvite a guest to give a talk • Letter of Application ØApply for a job • Thank you Letter ØThank you for people’s hard

Layout of a Formal Letter Sender’s address Date Receiver’s Name Receiver’s Title Company’s Name Company’s Address Salutation Text Subscription Signature Printed Name and Title

Opening sentence: I’m writing to……. Closing sentence: I’m looking forward to hearing/seeing from you. Dear Mr. Chan, Yours sincerely, Dear Sir/Madam,

Example: Central Bank Part-time Bank Clerk • Required by a large bank in Central • S. 3 or above • Knowledge of computer such as, Word, Excel • Fluent in English & Chinese • Experience not necessary Interested parties, please send a letter of application and resume to Central Bank, 25

Reason for writing Express yourself clearly and concisely. ***When you want to apply for a job, many companies ask for a letter of application. *** A letter of application gives more insight into the applicant and enables the company to reject many applicants before the interview stage. It is therefore important to express yourself clearly and make the most of this opportunity to impress a prospective employer.

3 Flat A, 8/F. Block 7 B 1 Sunrise Gardens 198 Nathan Road Kowloon E 2 1 st June 1998 N The Personnel Officer Central Bank 25 Queen’s Road 4 Hong Kong Dear Sir/Madam 5 A H

6 M Application for the post of Part-time Bank Clerk I am writing to apply for the post of Part-time Clerk, which was advertised in the South China Morning Post on 30 th May. 7 J I am a student at St Anne’s School and will complete my Form 3 studies in July this year. I am taking seven subjects at school and I came first in Computer Studies last year. 8 F

In school, I have a lot of interests. I take part in many extra-curricular activities. I am the Secretary of the Computer Club and a member of the Tennis Club. I also helped in organising an Inter-class Mathematics Competition last year. 9 I wish to work in a bank as I enjoy meeting people and I am very interested in banking. I hope to continue my studies while working. I understand your bank encourages employees to go in courses, and this is one reason why I decided to apply for this post. 10 K G

If you are interested in my application, I should be glad to attend an interview at any time which is convenient for you. Yours faithfully 12 Doris Ng 13 14 I L D 11 C

Hong Kong Post PART TIME JUNIOR CLERK Ø Ø Ø Required by a large trading firm in TST S 3 or above Knowledge of shorthand & typing Fluent in English & Chinese Experience not essential Interested parties, please call Miss Chan On 2178 8233 for an interview.

In your letter, you could express your interest by referring to the nature of the job and career prospects. You might write that you are interested in trading, or that you want to be given a chance to improve your secretarial skills. Show that you are interested and enthusiastic. Make sure you have the right layout of the Letter of Application. Tell more about yourself clearly in the letter.