Letter Writing Definition of Letter Writing Letter is

Letter Writing

Definition of Letter Writing • Letter is a written message. • We write a letter to persons who are far away from us. • We want to convey our message to them in a clear and forceful manner. letter writing 5/21/2014 2

What is Letter Writing • The exchange of written or printed communication. • Writing letters is considered to be an easy thing to do. • But very few write really good letters. • A good letter should follow all the rules of good conversation and good composition. letter writing 5/21/2014 3

Types of Letters • Personal Letters: • Personal Letters / Social Letters / Informal Relatives & Friends. Eg : Invitations etc. Letters written to • Business Letters: • Business Letters/Formal Letters written by the traders, firms, companies etc. for business purposes. Eg : Leave Letter, Ordering Letter etc. • Official Letters: • Letter of application, Letter to Government Officials, Letter to Newspapers, Job Applications, Recommendation Letter, Reference Letter, Termination letter etc letter writing 5/21/2014 4

Letter Components q The Writers Address q. The Date q. An Inside Address for the Recipient. q. A Salutation q. The Body of the Letter q. A Complementary Close q. The Writers Signed q Typed Names. letter writing 5/21/2014 5

Sample Letter Writer’s address Receipent’ address salutation A Complementary Close Body of letter Writer’s signed letter writing 5/21/2014 6

Letter Formats • Full Block Format • Semi Block Format letter writing 5/21/2014 7

Layout of Letter Writing Semi block format letter writing Full block 5/21/2014 8

Full Block • letter writing 5/21/2014 9

Semi Block Format letter writing 5/21/2014 10

Some other types of letters are : • Being Direct or Indirect: • Good news message • • • Use the direct approach Start your letter with the news the reader wants to hear • Don’t postpone the opportunity to put your reader in the right frame of mind Then provide any relevant supporting details, explanations, or commentary • Bad news message • • Use the indirect approach • • Explain the situation Start your letter with pleasant, positive words designed to put your reader in a good frame of mind End on a positive, upbeat note letter writing 5/21/2014 11

Some other types of letters are : Follow-Up Letters: A follow-up letter is a combination thank you note and Some times Inquiry. Complaint Letters Never send a nasty letter Avoid the following Name calling Sarcasm Insults Threats Anger Unflattering clip art Intimidating type fonts (e. g. , all capital letters) letter writing 5/21/2014 12

letter writing s Thank 5/21/2014 13